1. Creating a Database
Microsoft Access

2. What is a database?
Any organized collection of information; it may be paper or electronic.

3. We use databases every day
Phone Book
Catalogues

4. Purpose of a Database Databases are designed for three main purposes.
Organize
Store
Retrieve Information
Retrieval being the most important 
as efficiently and effectively as possible

5. Main Parts of a Database
Fields
Records
Database File

6. What is a field?
A field is a single category of information for which data is given in each individual record
Examples: Name, Symbol, Atomic Number, Atomic Weight, Discovery

7. What is a record?
A record is all the information listed for one particular item in the database file

8. What is a database file?
The complete database filled with records and fields is also known as a database file

9. Main Types of Databases
Flat Database
Relational Database

10. What is a Flat Database?
A very simple database. Flat because it is flat like a piece of paper with one database record per line.
The periodic excel data file is an example of a flat database.

11. What is a Relational Database
A relational database contains tables which are linked together. Each table contains records which contain fields.

12. How does a database retrieve a record?
Database Designers and Computer Programmers work together to create really fast methods of searching through databases

13. A Primary Key is essential
A field that uniquely identifies a record in a table.
So you get the right person/item.
Student #, Licence #, Social Insurance Number

14. How can the information be viewed?
Database programs provide you with more than one way to view data:
Form views
Show one record at a time
List views
Display several records in lists similar to the way a spreadsheet displays data

15. Form View

16. List View

17. Your Task Use Microsoft Access to create a: Movie Rental Database
2 Tables
Customers (5) and Movies (15)
Save the database to your My Documents folder !!
Read the instructions carefully … step-by-step.

18. Sources http://www.mchenry.edu/library/tutorial/Purpose.htm