1. Microsoft Excel 2007 The L Line The Express Line to Learning L Line
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2. 10 Sorting and Filtering Data
Stations Along the Way
Understanding why you should sort or filter your data
Sorting your data
Filtering your data
Organizing your data in other ways

3. Sorting vs. Filtering Sorting worksheet data Filtering worksheet data
Includes the entire data set
Presents an organized view of data
Filtering worksheet data
Displays a subset of data
Shows records that answer a question

4. Sorting Basics All data remains visible Sort on one or more levels
Sort in a specified order
Ascending (A to Z; smallest to largest)
Descending (Z to A; largest to smallest)
Highlight top and bottom results
Show geographic distributions

5. The Sort Commands
Located on Home tab (Editing group) or Data tab (Sort & Filter group)
Commands vary based on type of selected data
The Custom Sort command provides additional sorting options
You can sort by values, cell color, font color, cell icon, or custom lists

6. Filtering Basics
Filters display only data that meets the specified criteria
Other data is hidden from view
You can use quick filter arrow to specify filter
You can apply more filters to filtered data to narrow the results

7. The Filter Commands
Located on Home tab (Editing group) or Data tab (Sort & Filter group)
Advanced command provides additional filtering options
Filter a list in place
Copy filtered list to another location or worksheet
Display unique records only

8. Organizing Assorted Data
Grouping, also called outlining, is another way to organize Excel data
Combination of filtering and sorting
Cannot group or outline data that has been changed to a table
Each row must be labeled
No blank lines in the data set

9. Discussion Questions
What is the difference between sorting data and filtering data?
What is the biggest advantage to sorting data?
Can you sort by elements other than numbers?

10. Discussion Questions (cont.)
Can you sort by more than one field at a time?
What is the biggest advantage to filtering data?
When you add a filter to your data, does it remove the previous filter?