1. TRAINING OF TRAINERS (TOT) FOR UWEZO FUND MANAGEMENT COMMITTEE ON RECORD KEEPING IN BUSINESS MODULE

2. Session outline State the importance of keeping business records
Identify various business records
Prepare business records

3. Importance of keeping business records
Ensures tracking of use of business resources
Determines whether the business is profitable on not
Determines tax obligation of the business
Sources for funding
Determines the value or growth of a business over time.

4. Identifying various business records
Receipt book: For recording monies received
Payment vouchers: For recording monies paid out
Cash book: For recording Cash IN and Cash OUT transactions
Bank deposit, withdrawal slips and bank statements

5. Task 3: Preparing various business records
Receipt book: For recording monies received

6. RECEIPT Business Name: Address: Receipt No:………………… Date:……………………..
Received from :
Amount:
In words:
Purpose:
Form of Receipt: Cash/Cheque No.
Received by ____________________________________

7. Payment vouchers For recording monies paid out

8. Cash book: For recording Cash IN and Cash OUT transactions
Month:
Year:
Name
Bidii Suppliers
January
2012
RECEIPTS
PAYMENTS
Date
Description
Amount 19
Cash from Salary
20,000.00 4
Office rent
6,000.00 22
Sales from business
15,000.00 10
Materials: shovels
3,000.00 30
5,000.00 15
Electricity
1,000.00
MGR
4,000.00 20
Salaries: casuals
Totals for the month
44,000.00

9. Balance Brought Forward
0.00
+ Total Receipts
44,000.00
- Total payments
14,000.00
= Balance carried forward
Prepared by:
Date:________________
30,000.00
Checked by:

10. Bank deposit, withdrawal slips and bank statements
All these provide evidence of transactions carried out in the bank

11. Task: Preparation of business records
Instructions
Using the following source documents samples, fill the following;
Receipt book
Payment voucher
Cashbook

12. Thank you for participating
Any questions?