1. Child Accounting PIMS Validation Reports
Child Accounting Validation Reports
Lori Sieber and Madeline Rogers
Bureau of Budget and Fiscal Management
Division of Subsidy Data and Administration
February 2017, DQN Meeting

2. Child Accounting Reports
Navigating to PIMS Reports
PDE Web site:
Access My PDE Suite
Log in with Username and Password
Select “PIMS Reports” application
IBM Cognos Connection
Public Folders tab
eScholar Framework for Cognos - Production
My Folders tab (reports saved in backgrd)

3. Child Accounting Reports
Navigating to PIMS Reports
Public Folders tab
eScholar Framework for Cognos - Production
Child Accounting Reports
Accuracy Certification Statements folder
Attendance Reports folder
School Calendar Validation folder
Student Calendar Fact Validation folder
Kindergarten Starting Age report

4. Child Accounting Reports
PIMS Reports listed on Accuracy Certification Statement
School Calendar Validation folder
School Calendar Template Detail *
Instructional Time – All Calendars *
* Includes tips for verifying data

5. Child Accounting Reports
School Calendar Template Detail
Educating LEA AUN
Educating LEA
Calendar ID
Calendar Description
Calendar Start Date
Calendar End Date
Achievement House CS
AHCCS2016
AHCCS_2016
Instruction Start Date
Instruction End Date
Graduation Ceremony Date
Number of Scheduled School Days
Instructional Minutes in Standard School Day
180
330

6. Child Accounting Reports
School Calendar Template Detail
Total Days in Session Lost Due to Strike
Total Days in Session Lost Due to Approved Act 80
Total Days in Session Lost Due to Other Reasons
Total Makeup Days
Instructional Min Lost Due to Planned Shortened Days/PDE waiver 3
Calendar Programs Code
Calendar Program
Rotation Pattern Code
Rotation Pattern
Act80 Group
N/A
Not Applicable

7. Child Accounting Reports
Instructional Time Summary – All Calendars
Educating LEA AUN
Educating LEA
Calendar ID
Calendar Description
Days in Session
Orig Days
Strike
Act 80 Days
Lost Days
Made Up Days
Chestnut Ridge SD
1516BCTC12
HOME BCTC P-T 12
177
180 3 1
1516BCTC9-11
HOME BCTC P-T 9-11
1516CTE12
CTE 12
Day Fields calculate correct instructional days
Time Fields calculate correctly
Lost time includes approved lost time due to waived days
Graduation date does not occur before last instructional day
Calendar Program Codes are represented

8. Child Accounting Reports
Instructional Time Summary – All Calendars
Hrs Day
Hrs Lost - Waiver
Hrs Year
First Instructional Day
Last Instructional Day
Date of Grad
Calendar Programs Code
Rot Pat
Act80 Group
3:20
17:03
572:57
8/26/2015
6/1/2016
CTE-PT-H H
1516BCTC12
18:48
571:12
1516BCTC9-11
6:00
22:23
1039:37
ACTP
1516CTE12
Day Fields calculate correct instructional days
Time Fields calculate correctly
Lost time includes approved lost time due to waived days
Graduation date does not occur before last instructional day
Calendar Program Codes are represented

9. Child Accounting Reports
PIMS Reports listed on Accuracy Certification Statement
Student Calendar Fact Validation folder
Instructional Time and Membership Report
Student Calendar Fact Template Detail *
Student Calendar Fact Days Enrolled vs Days in Session-Summary Report *
Students with Multiple Calendar Fact Records *
* Includes tips for verifying data

10. Child Accounting Reports
Instructional Time and Membership Report

11. Child Accounting Reports
Student Calendar Fact Template Detail
Educating LEA
Educating LEA AUN
Student ID
Student Last Name
Student First Name
Student Grade Level (Student Calendar Fact Template)
Perry Area SD
Adams
Brittany
010
Miller
Amber
002
Smith
Aliyah
007
Use Excel Format
Apply filter
Look for inconsistencies

12. Child Accounting Reports
Student Calendar Fact Template Detail
Student Status Code
Student Status
Calendar ID
Calendar Description
HS1701
Sec. HS [10-12]
KE1708
Elem. E
Special Education Student placed inside district
IS1702
Sec. Intermediate
Use Excel Format
Apply filter
Look for inconsistencies

13. Child Accounting Reports
Student Calendar Fact Template Detail
Residence Status Code
Residence Status
District of Residence AUN
District of Residence
Funding District AUN
Funding District C
1305, Non-Resident foster child (non-resident foster parent)
Dover Area SD
West York Area SD B
1305, Non-Resident foster child (resident foster parent)
Perry Area SD G
Non-Resident District Paid Tuition
Spring Grove Area SD
Use Excel Format
Apply filter
Look for inconsistencies

14. Child Accounting Reports
Student Calendar Fact Template Detail
Total Days Enrolled
Total Days Present
Percentage of Enrolled Time for Calendar
Homebound Instructional Minutes
District Code Of Sending Charter School
Location Code Of Sending Charter School 97 87
100 22 20
181 7
Use Excel Format
Apply filter
Look for inconsistencies

15. Child Accounting Reports
Student Calendar Fact Days Enrolled vs
Days in Session Report

16. Child Accounting Reports
Students with Multiple Calendar Fact Records
KEY FIELDS
Grade Level
Special Education Indicator
Calendar ID
Residency Status Code
District of Residence/Funding District
CALCULATED FIELD
Days Enrolled vs Days in Session

17. Child Accounting Reports
Accuracy Certification Statements (ACS) –part 1
Resident membership (Student Calendar Fact records)
Non-resident membership (Student Calendar Fact records)
Calendar Program Codes (School Calendar)
- CTE-PT-H, ACTP, AEDY, ICP###, etc.

18. Child Accounting Reports
Accuracy Certification Statements (ACS) –part 2
Location ID (Student template)
Attendance rates per building (Student Calendar Fact records)
October 1 Enrollment Comparison (Uploaded October 2015)

19. Child Accounting Reports
Accuracy Certification Statements (ACS) –part 3

20. Educational Stability for Students in Foster Care
(Every Student Succeeds Act)
Visit
Sample transportation plans
Best interest determination form (BID)
Contact info for Regional Coordinators
Directory of LEA Coordinators
Plus other information (links, slides, DE-DHS joint letter, etc.)
Important: Each situation is unique. No change to Child Accounting guidelines regarding reporting membership for PA School Code sections 1302 (resident student), 1305 (foster student), and 1306 (student residing in facility).

21. Division of Subsidy Data and Administration
Child Accounting Contact Info:
Division of Subsidy Data and Administration
Telephone: (717) option 1
The mission of the department is to ensure that every learner has access to a world-class education system that academically prepares children and adults to succeed as productive citizens. Further, the department seeks to establish a culture that is committed to improving opportunities throughout the commonwealth by ensuring that technical support, resources, and optimal learning environments are available for all students, whether children or adults.