1. SPDG Directors’ Webinar Implementation Stage Series Kick-Off
Presenter: Audrey Desjarlais, Coordinator, Signetwork
Facilitator: David Guardino, OSEP Project Officer

2. Webinar Ground Rules Roll Call Enter Name, State, and role in chat pod
Mute your phones:
To Mute or Un-Mute Press *6
Please do not put your phones on ‘Hold’
Q & A Process (audio/chat):
Ask questions in two ways – 1) via phone or 2) type in chat pod
Archive Recording, PPT, & Materials:

3. General Updates 2013 Continuation Reporting
Link to Recorded presentation by Jennifer Coffey to be disseminated when continuation package and letter is available
30 minute Q&A to be scheduled in January and February to address questions grantees may have after viewing the recording
SPDG National Meeting - Deadlines
Registration and reserve lodging – February 11
Submit Market Place and Poster Session Proposals: February 11

4. Setting the stage Impl-Stage Series
Purpose (why), Content and process (what/how), Participant expectations (who) and outcomes for Implementation Stage Online Series
Next steps to prepare for Series
Quick overview of the 4 stages
List of implementation stage-based tools
Break-out group trial run

5. WHY the Implementation Stage Series ?
Data from past Signetwork Events – most value resource/tool sharing and problem solving discussions
Across SPDG projects - Varying levels of knowledge and application of implementation science frameworks
Leverage Resources: Collaborate with SISEP and RRCP to provide TA to SPDG
Model SISEP training using a remote delivery approach, to be adapted by SPDG projects

6. What/How F2F SISEP Implementation Institute
Duration: 2 days (14 hours)
Participants: TA Providers from 6 RRCs
Facilitators/Presenters: SISEP staff
Content: 4 Implementation Frameworks
Stages, drivers, cycles, and teams
Format: Presentation (2 hr) with tool-based discussions (1 hr)
Follow-up: Assigned Coach
Evaluation/Measure Outcomes Achieved: Retrospective Post-then-Pre Questionnaire

7. What/How Online Impl-Stage Series
Duration: 10 hours, delivered over 6 months
Participants: SPDG Personnel
Facilitators/Presenters: OSEP, RRCP TA Providers, SISEP, SPDG Directors
Content: One of the Implementation Frameworks
Format: Presentation (1.5 hr) with tool-based discussions (1 hr)
Evaluation/Measure Outcomes Achieved: Retrospective Post-then-Pre Questionnaire (June 2013)

8. Implementation & Scale Up Conversations PLC
4 Units
#1 Exploration: February
#2 Installation: March
#3 Initial Implementation: April
#4 Full Implementation: June
Presentation
Impl-Stage & related tools
Directors’ Webinars
Feb 7
Mar 6 (f2f mtg)
Apr 4
Jun 6
Discussion
Imp Stage-based Tool
Implementation & Scale Up Conversations PLC
Feb 14
Mar 6 (f2f mtg)
Apr 11
Jun 13
One week prep
Parsed by RRC Regions
In January 2013 we will begin a coordinated series of Director’ Webinars and Implementation Conversation Sessions focused on the implementation stages – exploration (assessing needs), installation (preparation, and resource acquisition), initial implementation (manage change, use of data systems and improvement cycles), and full implementation (integrated components, outcome evaluation).
The Directors’ Webinar will be structured as formal presentations. Presenters will highlight key elements of an implementation stage then walk-through an assessment tool that SPDG projects can use/adapt to facilitate purposeful matching of critical implementation activities to the appropriate stage of the process (Duda et al, 2012). One week following the Directors Webinar, interested SPDG personnel can attend small group facilitated online discussions on the scheduled SPDG Implementation Conversations PLCs. Attendees will have the opportunity to share implementation stage-based challenges and successes, centered on one of the assessment tools. Discussion groups will be parsed out by region, and will be facilitated by an external facilitator (OSEP, Signetwork, RRCP). Participants who attend are expected to fully engage in the discussion and generate actions to accomplish after the unit.
Feb-Mar
Mar-Apr
Apr-June
June-Aug 6
1-2
months
Follow-up
Peer to Peer Check-ins

9. Another take… Unit #1: Exploration Presentation – Feb 7
Discussion – Feb 14
Peer Follow-up
Unit #2: Installation
Presentation – Mar 6
Discussion – Mar 6
Unit #3: Initial Implementation
Presentation – Apr 4
Discussion – Apr 11
Peer Follow-up
Unit #4: Full Implementation
Presentation – Jun 6
Discussion – Jun 13

10. Impl-Stage Series Participant Outcomes
Increase knowledge about effective implementation stage tools and resources
Identify strategies to trouble-shoot issues occurring at the four implementation stages and at each level of support.
Adapt and use implementation science tools in SPDG initiatives
Identify challenges and issues for tier 3 level of TA support

11. Implementation Stage Series Outputs
Session Recordings
Compilation of IS Series Tools and Resources posted to website
Development of IS Series Monograph

12. TA Recipient/Participant Expectations
For Each Unit
Attend Directors’ Webinar Presentations (1.75 hrs/event, hrs)
Prepare for Implementation Conversations small group break-out discussions
Attend Implementation Conversations & Scale Up PLC Discussion (1.5 hrs/event, hrs)
Comment, provide challenge, or a successful strategy at least once during the discussion
Draft list of follow-up actions and to IS Series Coordinator and assigned peer

13. TA Recipient/Participant Expectations
Peer Mentor/Partner
Optional: On-going peer follow-up
End-of-series Evaluation (15-30 min)
Complete Retrospective Post-then-Pre Questionnaire , and Satisfaction Survey
General guideline for peer partner/mentor interaction.
The process of peer partnering/mentoring is intended to provide additional support for participants by providing opportunities for further discussion and problems solving. To ensure that the peer partnering/mentoring process is successful, here are a few considerations.
Since no one is forced to engage in this interaction, be sure that it is beneficial for both parties.
Please communicate your expectations and acknowledge the time/support that is provided by your peer.
People are busy, sometimes meetings need to be canceled/rescheduled. So please don’t be offended and please let your peer know as soon as possible.
We believe that people are doing the best they can- strive to understand unique issues that they surrounds the work.
From time to time, we may need to evaluate the process and determine how might this be improved or if it is time to discontinue.

14. Next steps to prepare for series
Review SPDG Program Implementation Stage (IS) Training Series 3 pager
Disseminated Jan. 3
Respond to participant ‘Impl-Stage Series level of commitment’ survey
Disseminated January 8
Submit response by January 18

15. Final comments
This training series is a PILOT and we’ll adjust process/content as we go based on feedback we receive from participants, facilitators at the end of each discussion session

16. Questions? Feedback?

17. Quick overview of Four Implementation Stages and Related Tools
Adapted
SISEP presentation

18. 4 Active Implementation Frameworks
Successful implementation on a useful scale requires...
4 Active Implementation Frameworks
1 - Stages
2 - Drivers
3 - Cycles
4 - Teams
Successful implementation on a useful scale requires. . .
“STAGES OF IMPLEMENTATION” - Purposeful matching of critical implementation activities to the stage of the process
“IMPLEMENTATION DRIVERS” - Active use of implementation core components “best practices”
Help to develop, improve, and sustain educators’ competence and confidence to implement effective educational practices and supports.
Help ensure sustainability and improvement at the organization and systems level
Help guide leaders to use the right leadership strategies for the situation
“IMPROVEMENT Cycles - A focus on continuous, purposeful improvement
New practices do not fare well in existing organizational structures and systems
Effective innovations are changed to fit the system, as opposed to existing systems changing to support effective innovations.
People, organizations, and systems. . .
Cannot change everything at once (too big; too complex; too many of them and too few of us)
Cannot stop and re-tool (have to create the new in the midst of the existing)
Cannot know what to do at every step (we will know it when we get there)
Many outcomes are not predictable (who knew!?)
“IMPLEMENTATION TEAMS” - Organized, expert assistance
Provide accountable and effective structure to move intervention through stages of implementation
Scope of the initiative determines the number of teams and the linked communication protocols needed
Focus is on
Ongoing “buy-in” and readiness
Installing and sustaining the Implementation Drivers
Fidelity & Outcomes
Systems Alignment and Stage-based work
Problem-solving and sustainability
Organizing strategies so that can prevent gaps and provide a way to measure progress as move forward.
© 2012 Karen A. Blase and Dean L. Fixsen

19. Implementation Stages
Purposeful matching of critical implementation activities to the stage of the process

20. Implementation Takes Time: 2 – 4 Years
EXPLORATION
INSTALLATION
Drivers
INITIAL IMPLEMENTATION
Drivers
FULL IMPLEMENTATION
Drivers
Implementation is not an event. It is a mention oriented process- decisions, corrections, learning.
Takes 2 to 4 years to reach full implementation in a setting. Stages are not linear.
Stages and drivers are systematic and intentional. Can be comforting when people are concerned about the length of time needed to reach full implementation.
Tools are organized by the four stages.
Exploration Goals (brainstorming)
Create readiness for change – you’re changing hearts and minds
Examine degree to which the proposed strategies and practices meet the needs of our State and our students
Determine whether the strategies, practices, and implementation are desirable and feasible
Installation Goals (outline)
Structural and functional changes are made to support implementation
Staff selection protocols developed
First ‘practitioners’ selected
Define and initiate training of first cohort of practitioners
Develop coaching system and plans
Evaluate readiness and sustainability of data systems (e.g. fidelity, outcomes)
Initial Implementation Goals (first draft – the scary stage - “Get started, then get better!”)
Work through the Awkwardness
Implementation supports require new thinking/doing
Provide training and coaching on the evidence-based practice, re-organization of school roles, functions and structures
Make use of improvement cycles to resolve systems issues
Full Implementation Goals (final draft – New way of work established)
Maintaining and improving skills and activities throughout the system
Components integrated, fully functioning
Skillful practices by front line staff, supervisors, administrators (50% meet performance criteria)
Changes in policy are reflected in practice at all levels
Ready to be evaluated for expected outcomes
Competency Drivers
Organization Drivers
Leadership Drivers
Integrated & Compensatory
Stages AND Drivers

21. Improved Outcomes for ALL Students
Our Current Context
EBPs/EIIs
EXPLORATION
INSTALLATION
INITIAL IMPLEMENTATION
FULL IMPLEMENTATION
Summary---of the stages--- creating the pathway through complex environments
It takes time, commitment and a lot of work to get to full implementation.
As SPDG Directors and Coordinators it is important to know what stage of implementation people are in so we can provide matched supports. Need to check in regularly to determine where people are.
Improved Outcomes for ALL Students
GOAL

22. Tools by Implementation Stage
Exploration
Implementation Stage Analysis
Guiding Implementation Questions
ImpleMap
The Hexagon: An EBP Exploration Tool
Installation
Installation Stage Assessment
Installation Stage Action Planning Guide
Initial Implementation
Initial Implementation Component Assessment
Initial Implementation Action Planning Guide
Full Implementation
Full Implementation Component Assessment

23. Stages Tools You Can Use
Stages of Implementation Analysis Template
Exploration Stage Guiding Questions
Hexagon Tool and Instructions

24. Stage-Based Implementation Driver Assessment Tools You Can Use
FULL SUITE of Drivers’ Assessments
Guiding Implementation Questions – Exploration Stage
Stage-Based Measures of Implementation Components: ImpleMapping (Impl Map) .
Installation Stage Action Planning Guide for Implementation
Installation Stage Assessment
Initial Implementation Stage Assessment
Full Implementation Stage Assessment

25. PLAY TIME: Break-out Group Technology
Need Volunteers to act as Room Hosts

26. HOSTS: Items to cover and compile to share with large group
Round-robin introductions
Ask participants to share their name, role, how long with the SPDG
Appoint someone to capture the group total years/mos)
Who’s your favorite historical figure?
Appoint someone to capture the names
BREAK OUT GROUPS
Region 1 - Northeast States Connecticut, Maine, Massachusetts, New Hampshire, New York, Rhode Island & Vermont
Region 2 - Mid-South States Delaware, Kentucky, Maryland, North Carolina, South Carolina, Tennessee, Virginia, West Virginia & District of Columbia
Region 3 - North Central States Illinois, Indiana, Iowa, Michigan, Minnesota, Missouri, Ohio, Pennsylvania & Wisconsin
Region 4 - Southeast States Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi & Oklahoma
Region 5 - Mountain Plains States Arizona, Colorado, Kansas, Montana, Nebraska, New Mexico, North Dakota, South Dakota, Utah & Wyoming
Region 6 - Western Region States Alaska, California, Idaho, Nevada, Oregon & Washington