1. appfluence.com MANAGING MULTIPLE PROJECTS
Concurrent Deadlines, Prioritization, Tracking Loose Ends
Kari Beaulieu
appfluence.com
PRIORITY MATRIX

2. About Us PRIORITY MATRIX Retail Communications Across Regional Stores
Featured in Apple App Store one of the “get things done” app.
A leader in Priority Management Software
Thousands of customers worldwide
Retail Communications Across Regional Stores
We provide the district store manager visibility into critical issues across a dozen stores all over the country, resolving customer issues before they become fires.
More Efficient Meetings
CEO/President/SVPs of this design-build-operate construction firm leverages Priority Matrix to have more efficient staff meetings, helping everyone know exactly what they are accountable for, and saving minutes every meeting.
Alignment at Across Multiple Projects
Priority Matrix helps the CEO and top executives stay aligned on key priorities across the entire organization keeping the team organized and efficient.
PRIORITY MATRIX

3. Today’s Agenda Challenges faced when managing multiple projects
Balancing the needs of various project owners
Using the Eisenhower Method for time management and prioritization
Priority Matrix overview:
Scheduling and maintaining visibility of concurrent deadlines
Tracking loose ends and managing tasks
PRIORITY MATRIX

4. What are the biggest challenges faced?
Deadlines (overlapping deadlines, meeting deadlines, missed deadlines)
Shifting priorities
Keeping track: of loose ends, small details
Overseeing team members and managing staff
Time
Scheduling
PRIORITY MATRIX

5. We’ve all been there…
You had a project plan that was going to be perfect…
Then.. Something falls behind or an emergency comes up
Now.. You have more work to handle than resources
So.. Somewhere along the line, a key task gets dropped
Then.. The project gets delayed or a deadline is missed
And.. You have to inform the project owner
Result.. This is uncomfortable for you, uncomfortable for clients, can take a toll on the relationship
*Note: this can often happens across multiple projects
PRIORITY MATRIX

6. Their Needs vs. Your Needs
Architects
What’s all our clients timeline?
Any important obstacles?
Who should do what first?
Project Owners
What is my timeline?
Are there any important updates?
When will this be done?
PRIORITY MATRIX

7. The Result = LIFO LIFO = Last In, First Out
In this example, the most recent in your inbox (or task assigned to you) becomes the first task that you work on. It’s a natural reaction, however, LIFO disregards a number of important factors when managing multiple projects, such as:
Concurrent Deadlines
Priority Level
Time Management
PRIORITY MATRIX

8. So Much To Do … So Little Time
The Eisenhower Method
PRIORITY MATRIX

9. What is Priority Matrix?
Priority Matrix is a platform for team coordination built especially to help teams manage multiple projects by centralizing information and providing better visibility of project priorities across the board, to ensure nothing slips through the cracks.
PRIORITY MATRIX

10. Homepage of the Organization
Priority Matrix - “Single source of truth” — the latest priorities, accountability, and visibility on everything that’s important when you start your day.
PRIORITY MATRIX

11. Simple Concept. Profound Impact.
Fires
Planned Tasks
Resources
Inbox
Better context. More visibility. Less noise.
PRIORITY MATRIX

12. Resolving Our Main Challenges
Deadlines = visibility & awareness is half the battle
Shifting priorities = keep your team aware of changes in real time
Keeping track of staff assignments, loose ends = PM is a centralized platform designed for this
Time management = more effective prioritization OR more realistic scheduling
PRIORITY MATRIX

13. Facilitates weekly planning meetings by providing a real-time agenda
Priority Matrix solves a few simple problems for architects managing many projects
Keeps deadlines and schedules visible and uniform across multiple projects
Facilitates weekly planning meetings by providing a real-time agenda
Gives you peace of mind knowing nothing has slipped through the cracks
“Single source of truth” to keep your team on the same page and increase accountability
Reduces internal traffic by providing a platform for communication
PRIORITY MATRIX

14. Balancing Priorities Across Multiple Projects
High priority tasks become easy to identify and are tackled first
Decisions about what to work on are calculated, easy to track, and uniform across your team
PRIORITY MATRIX

15. Next Steps
Start a Priority Matrix trial at appfluence.com, invite 3-4 people with whom you work most closely AND/OR book a one-on-one call with me
We’ll learn about your workflow, and make sure you have the right templates and integrations to get you started
Leveraging the increased visibility of timelines, better prioritization, and capability to track small details to stay on top of your projects
Let’s quantify the shift in time management and productivity!
PRIORITY MATRIX

16. Frequently Asked Questions
How to get in touch?
us:
How do I get better at self-management?
Subscribe to our newsletter by ing sign up for one-on-one training
PRIORITY MATRIX

17. "Responsibility equals accountability equals ownership
"Responsibility equals accountability equals ownership. And a sense of ownership is the most powerful weapon a team or organization can have."
Pat Summitt
PRIORITY MATRIX