1. The 12th Senior Officials’ Meeting (SOM-12) 1-2 November 2016
Port Moresby – Papua New Guinea
Session 5:
Progress on the amendment to the Agreement on Establishment and Staff Regulation of CTI-CFF Regional Secretariat in relation to the Executive Director appointment mechanism
Widi A. Pratikto Ph.D.
CTI-CFF Regional Secretariat
1 November 2016

2. BACKGROUND
Proposal from Timor-Leste on this matter was remained pending since there is no proposal signed by the Minister of Timor-Leste is submitted in SOM-11 in Manado.
Following up to the SOM-11 decision, Minister of Agriculture and Fisheries of the Democratic Republic of Timor-Leste has submitted subsequently the amendment proposal to Regional Secretariat to be circulated to CTI-CFF member countries (Ref. 122/GM-MAP/II/2016 as of 25 February 2016).
Regional Secretariat has circulated Timor-Leste’s proposal to member countries as of 23 May 2016.

3. PROPOSED AMENDMENT PROPOSED TEXT
Amendment on Agreement on the Establishment of CTI-CFF Regional Secretariat
Article 6
Executive Director
The Executive Director shall be the chief administrative officer of the Secretariat and shall act in that capacity at all times.
The Executive Director shall be appointed by the CTI Council of Ministers (CTI COM) as outlined in the Staff Regulation for a non-renewable term of office of 2 (two) years.
The recruitment policy, duties and the terms and conditions of service of the Executive Director shall be as prescribed in the Staff Regulation.
The Executive Director shall be selected from among nationals of the Parties based on alphabetical rotation.

4. Deputy Executive Directors
PROPOSED AMENDMENT
PROPOSED TEXT
Amendment on Agreement on the Establishment of CTI-CFF Regional Secretariat
Article 7
Deputy Executive Directors
Two Deputy Executive Directors shall be appointed through a merit based process as outlined in the Staff Regulations for a term of two (2) years and may be reappointed by the CTI COM for one term. 
Each of the Deputy Executive Directors shall lead the following areas of work respectively: Corporate Services, and Program Services.
The recruitment policy, duties, and terms and conditions of service of the Deputy Executive Directors shall be as prescribed in the Staff Regulations.
The Deputy Executive Directors shall be nationals of a Party.

5. PROPOSED AMENDMENT PROPOSED TEXT
Amendment on CTI-CFF Staff Regulations
Regulation 7
Recruitment Policy for the Executive Director and Deputy Executive Directors …
The CTI COM or, where responsibility has been delegated, the CTI CSO shall convene an Appointment Committee to select and recruit vacancies for the position of Executive Director from among nationals of the Party resulting from the rotation and Deputy Executive Directors from among nationals of the Parties.
6. Vacancies for the Executive Director or Deputy Executive Directors will be advertised in the Parties. In addition Party resulting from the rotation may nominate candidate for vacant Executive Director position and Parties may nominate candidates for vacant Deputy Executive Director positions. Regardless of whether nominated by a Party or applying themselves, all candidates will be subjected to the same appointment process and selection criteria. Appointment shall be subject to open competition among nationals of Party for Executive Director position and among nationals of Parties for Deputy Executive Director positions regardless of race, colour, gender, mother tongue, religion and beliefs, or the national, ethnic or social origin.

6. RECOMMENDATION
To acknowledge and appreciate Timor-Leste for the submission of the amendment proposal on Agreement on the Establishment of CTI-CFF Regional Secretariat along with CTI-CFF Staff Regulations, pertaining Executive Director appointment mechanism.