1. Naomi Wyles ASTeC, Daresbury Laboratory
Registration Module
Naomi Wyles
ASTeC, Daresbury Laboratory

2. General Functionality
Registration module is a tool to manage people, activities and cash flow
Can be used for the main event (the scientific program of a conference) and sub events such as
Satellite meetings
Socials
Excursions
Industrial exhibitions
Accommodation

3. General Functionality
Everyone who attends a conference needs to be registered
Delegates
Companions
Exhibitors
Staff
All registrations must take place through an existing JACoW profile (companions do not need to register in their own right)

4. Data Flow - General
A user will enter data into a registration form (designed in the SPMS registration module)
SPMS will then use this data to charge the person the correct amount of money to attend the conference
The administrator can process the registration and note when payment is received
Data such as numbers of delegates attending particular events and cash flow can be extracted using SPMS

5. Data Flow - Payments
A user will specify a payment method when they register
Credit card data is stored securely by SPMS
The card then needs to be processed
Bank transfers need to be checked
Administrator needs to record that payment has been received
If payment is not received then reminders are automatically sent
A receipt for all registrants can then be generated by SPMS to be given to delegates at the conference

6. How to set up a registration form
Work out what data you require and therefore what questions you need to ask on the form
Work out what type of data you require as the answer to each question e.g. date, string or number
Work out a logical order to put the questions in

7. Registration Form – Define Fields
First of all you need to define your fields
A field includes
A prompt (to describe the input required by the user)
A data type (date, string or number)
A display type (choice of text box, yes/no, pop-up)
A list of pop-up choices (if pop-up is selected)
Any fees associated with the field
Length of input (for text boxes)
Whether the data is required
The option to fix the length of the input
The option to delete the field

8. Registration Form – Define Fields

9. Registration Form – Build Web Pages
Next you need to build the registration page
You do this by adding the fields in the correct order to the page builder
You can then add other explanatory comments in between the fields
A field cannot be modified if it is in use on a registration page or if it has been used by a registrant

10. Registration Form – Build Web Pages

11. Registration Form – Build Web Pages

12. Registration Form – Build Web Pages

13. Registration – Administrators Role