1. Terms and Conditions Review 2011
John Vinuesa

2. Supplier Board Project Objectives Structure and Process Project Stages
Content
Background
Supplier Board Project Objectives
Structure and Process
Project Stages
Overall Supplier Board Project Plan
SIG Review Project Plan

3. Background Background:
The NHS Supply Chain Standard Conditions of Contract were inherited from PASA when NHS Supply Chain was established in 2006
At the time they were updated with a limited number of changes changed the reference to NHS Supply Chain
A review was commissioned in 2008 / 2009, the changes were never implemented
The current Terms and Conditions no longer reflect the NHS Supply Chain business, the procurement environment and a number of Suppliers and Trade Associations have raised concerns about some of the terms
In 2011 it was agreed that NHS Supply Chain would consult with internal and external stakeholders in order to inform a revised set of Terms and Conditions
NHS Supply Chain has now held a number of internal stakeholder meetings, has reviewed previous external stakeholder feedback and has started the revised drafting process
NHS Supply Chain is looking to consult and collaborate further with external stakeholders including the Department of Health, NHS Business Services Authority, Trade Associations and Suppliers
The expectation is that this, the Supplier Board, will facilitate the consultation process with Trade Associations and Suppliers

4. Supplier Board Project Objectives
Support the development of a new standard set of Terms and Conditions that meets the requirements of NHS Supply Chain, Suppliers, Customers, Department of Health and the BSA
Agree the review and feedback process
Create a Terms and Conditions Special Interest Group
Agree and source the membership of the SIG
The SIG to undertake the review process and feedback findings and recommendations to NHS Supply Chain

5. Review Structure and Process
Create a Terms and Conditions Special Interest Group
Invite members sourced from the Medical Supplier Board or nominated by the Board from wider supplier base, the Department of Health and the BSA
Trade Association SIG Members consult their own members and report back
Overall findings and recommendations discussed at a Special Interest Group Workshop
The feedback will be considered as part of the development of the revised Terms and Conditions
Conclusions will be presented back to the Medical Supplier Board by NHS Supply Chain

6. Project Stages February
NHS Supply Chain issue Terms and Conditions to SIG, along with a summary of changes document.
NHSSC host clarification surgeries for individual SIG members
SIG Members organise their own members consultation processes
March
Interim SIG Group Session (if required)
SIG Members submit individual feedback to NHSSC
SIG Workshop with NHSSC to understand feedback and discuss options
June
NHSSC reports SIG findings to NHS Supply Chain Medical Supplier Board
NHSSC External Communications Programme
July
Go - Live

7. Medical Supplier Board Review Project Plan
66 – 76 details the Dec Supplier Board meeting
79 NHSSC will issue the Draft T&C’s
80 two weeks later NHSSC will host a day of individual surgeries for members to clarify understanding of the T&Cs
82 I have built in an optional Interim meeting if the group feel this is necessary (probably not)
83 After 4 weeks (which should include the members own consultation processes) we require responses in writing
84 NHSSC will host a Feedback workshop with the SIG to discuss responses
85 NHSSC to internally consult and decide on responses to SIG Feedback
86 New draft Terms considering SIG input created
88 – 93 Details that we will provide feedback to the June Supplier Board
95 and 96 are the concluding stages (in terms of external consultation ) with Final Trade Association and Supplier Feedback at the end of June before July launch

8. SIG Review Breakdown