2. FACILITIES

3. FACILITIES YEAR 1 PRIORITY 1
San Benito CISD will utilize the efficiency audit, prioritize reported items and enlist the Maintenance and Energy departments to target and complete tasks addressed.
YEAR 1 GOAL
YEAR 1 GOAL: To develop goals, assess needs, and implement changes.
STATUS (MARCH 2017)
A committee consisting of David Garcia (Director of Buildings & Grounds), Chris Cole (Lead Technician), Hilda Rendon (Executive Director of Finance & Operations), Margot Torres (Executive Director of Human Resources), Leonila Pena (Director of Technology) and Adan Mares, Jr. (HR Specialist) have met to discuss goals, needs and changes. Several meetings were held through out November 2016 – March 2017.
District Roof analysis was taken to committee and tabled.
Continue with cost analysis for the A/C Department. Estimated costs are as follows:
A/C department = $235, (Note: Appropriations have been allocated) –
A/C
Timeline
Dr. Garza Chiller
95,000.00
Summer 2017
Landrum Café A/C
35,000.00
Landrum Elem 5 DX Sys
25,000.00
Dr. Cash chiller
80,000.00
235,000.00

4. FACILITIES YEAR 1 PRIORITY 1 CONTINUATION
STATUS (MARCH 2017) Continued
Summer work schedule is being developed based on campus needs assessment to include: waxing of floors, painting of rooms, pressure washing chiller coils and cooling towers, grounds, etc.
Inspections of all playgrounds are being conducted on a monthly basis and evaluated for possible replacement.
Upgrade for Landrum Elementary Cafeteria DX System.
Chiller project was completed at Riverside MS December 2016.
An RFP was released/closed for the canopies at 3 elementary schools and the High School: and are in the process of being evaluated and taken to Finance Committee.
An RFP was released/closed for a district architect to assist district in long range facility planning and is currently being considered by the Board.
NEXT STEPS
Purchase A/C equipment and install at Dr. Garza Jr. Elementary, Landrum Elementary and Dr. Cash Elementary.
If approved, canopy project will commence.
Schedule roof project within next 60 days at Dr. Garza Elem.
Considering an RFP for a district wide pest control management plan.
Long range Facilities assessment plan based on District needs.

5. FACILITIES YEAR 1 PRIORITY 2
San Benito CISD will develop a detailed comprehensive long range plan, for the future development and renovation of the campus / district facilities and to provide a 21st Century learning space that ensures student readiness for higher education.
YEAR 1 GOAL
FA.P2-YEAR 1 GOAL: Strategic Planning Committee shall introduce highlights to community via presentations and social media.
STATUS (MARCH 2017)
Maintain the web page to showcase completed projects of the Buildings & Grounds and Construction & Energy departments on the San Benito CISD Website.
[Buildings & Grounds link ( ), Construction & Energy link (
We obtained a score board assessment and received proposals for the repair/replacement of the score board at Bobby Morrow Stadium.
Track resurfacing has been completed as of February 2017.
Portables at Sports Complex have been repaired to include: sidewalks, walkways, railings and painting.
Playgrounds have been completed to include fitness gyms at the following campuses: La Encantada Elem., Rangerville and Ed Downs.
Fencing has been completed for the following campuses: Dr. Cash/Miller Jordan, Landrum Elementary, Fred Booth Elementary, La Encantada Elementary
Portables buildings at PRC have been assessed and determined that maintenance on buildings are not cost effective.
Lighting retrofit has been completed with energy efficient T5 lighting for the following:
VMA Gym, Angela Leal Elementary indoor gym and Transportation area at UTEX building

6. FACILITIES YEAR 1 PRIORITY 2 CONTINUATION
NEXT STEPS
Continue development of a long range District Facilities plan.
Continue assessment of District wide portable buildings to determine condition and reparability.
Discuss possible solutions for non-repairable portable buildings District wide. (i.e. PRC)
Obtain quotes for bleacher replacements for San Benito High School Gym.
Obtain quotes for Marquee signs at campuses where needed.

7. FACILITIES YEAR 1 PRIORITY 3
San Benito CISD will expand the quality of technology infrastructure to accommodate emerging technologies that support academic innovation and technology integration into teaching and learning to prepare students for the 21st Century.
YEAR 1 GOAL
FA.P3-YEAR 1 GOAL: To conduct a needs assessment to evaluate technology needs.
STATUS (MARCH 2017)
Walk through for campuses have been conducted and will continue as projects progress.
Network hardware inventory for all campuses has been documented and is being maintained as network projects progress.
Data from survey, curriculum and efficiency audits has been compiled and reviewed.
Highest areas of need include:
Network hardware: wireless controllers, wireless access points, network cabling, power management (generator for Administration building, UPS – Uninterruptible power supplies for all campuses), upgrade/replace existing phone system
Network Software: user account management, mobile device management (MDM), Microsoft Licensing renewal/upgrade, Virtual Server (VMWare) Environment and Licensing, web content filter upgrade (CIPA) Children's Internet Protection Act appliance
4 elementary campuses need wireless access points plus network drops (83 Aps, 83 drops)
20 sites need network drops for the new APs purchased through Erate FY2015 (627 drops for 627 APs)
All campuses need to have the UPS (Uninterruptible Power Supplies) or the batteries for the UPS(s) replaced.
9 campuses need the core switch upgraded. The existing core switch has reached end-of-life and is no longer supported.

8. FACILITIES YEAR 1 PRIORITY 3 CONTINUATION
NEXT STEPS
Obtain quotes for hardware and software identified during the needs assessment.
Develop three year plan to purchase hardware and software identified during the needs assessment based on priority.
Evaluate and utilize E-rate funding and other resources to address any deficiencies identified district-wide.

9. FACILITIES YEAR 1 PRIORITY 4
San Benito CISD will combine the efforts of the Maintenance/Energy departments to develop and implement a comprehensive preventative maintenance plan.
YEAR 1 GOAL
FA.P4-YEAR 1 GOAL: To establish a comprehensive maintenance program to correct deficiencies.
STATUS (MARCH 2017)
Mr. Garcia, Director of Building and Grounds has completed training on IPM, Asbestos and Indoor Air Quality.
Sexual Harassment, First Aid and CPR training has been completed for all Maintenance and A/C personnel.
Cross training will continue to be ongoing provide Maintenance and A/C employees with the knowledge base of detecting any deficiencies that may be needed.
A/C department has developed and implemented a check list for HVAC equipment inspections including a Freon log. Ongoing.
Inspections will continue and will be performed on a quarterly basis to help prevent any major repairs and chillers are checked quarterly. Ongoing.
Maintain monthly playground inspections and also complete safety inspection checklists. Ongoing.
Mr. Cole, Lead Technician, has completed and attained TDLR Environmental A contractor’s license .
Manuals and training on standard operating procedures as per efficiency audit has been completed.
Request For Quotes (RFQ) for Pest Control Management Plan.
NEXT STEPS
Continue to monitor ongoing projects and continue to assess campus/district needs.

10. FACILITIES YEAR 1 PRIORITY 5
FA.P5: San Benito CISD will improve the functionality, energy efficiency and security of all campuses and district facilities.
YEAR 1 GOAL
FA.P5-YEAR 1 GOAL: To analyze the functionality, efficiency and security of all campuses.
STATUS (MARCH 2017)
School Fencing will be assessed and estimates for repairs will be compiled. Completed.
Miller Jordan and Dr. Cash fencing has been completed.
Placement of Surveillance cameras will be assessed to determine how many are needed and locations. Ongoing.
Locations that have been completed for Surveillance cameras are as follows: Berta Cabaza MS, VMA Ag Barn, San Benito High School, VMA, Miller Jordan MS
Removal of brushy areas and foliage around the school district is ongoing.
Continue to address assessments of parking lots for possible repairs.
NEXT STEPS
Continue implementation of all of the above items.
Additional fencing assessments for the following campuses: Dr. Garza and VMA.
Video Surveillance cameras are pending upgrades on additional campuses.