1. Boulder Junction Town Road Improvement Project
Public Information Meeting
April 12 & 13
2017
Meeting Deliverables:
Provide an overview of the Town Road Improvement Plan
Obtain input from you regarding its contents and direction
DRAFT ONLY

2. Town Board Recommendation
Final Scenario Selection
Engineering analysis and cost refinement
Cost estimate and scenario development
Elector Selection
We Are Here
September: We
Want To Be Here
DRAFT ONLY

3. Public Information Meeting Agenda
Project Summary
Review Project Details
2015 Town Road Survey
Cost Estimates vs. Final Costs
The Seven Project Scenarios
Project Timeline Major Milestones
Information Feedback Session
Information Breakout Session & Adjournment
DRAFT ONLY

4. Town Road Improvement Project Summary
GOAL: Develop a long-term road improvement plan to maintain, recondition where necessary, and guide the construction of new roads for the Town of Boulder Junction that is acceptable to the electorate. BACKGROUND: 64 miles (71%) of the town’s 93 total miles of roads have had little or no major reconditioning in recent history and are in need of repair. Without a plan to properly recondition and maintain the town’s roads, deterioration will continue and the costs of reconditioning will continue to rise.
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5. Town Road Improvement Project Summary
GUIDING PRINCIPLES:
Grants and cost sharing by other entities will be pursued to offset any approved investment level.
All bid documents will include the appropriate levels of engineering specifications to promote competition and cost effectiveness.
Proper drainage determines the longevity of any road surface making it a key driver in selecting the appropriate surface material for any given road.
Any road reconstruction plan needs to include an appropriate level of additional funding for long-term maintenance.
DRAFT ONLY

6. Town Road Improvement Project Details
2015 Town Road Survey
The How
The Output
Priority Ranking
Category Pavement Types
Priority Groups
NOTE: Slides to follow are “screen shots”. Actual files are too large to display.
DRAFT ONLY

7. Town Road Improvement Project Details
2015 Town Road Survey: The How
The Prioritization Criteria
Traffic
Occupancy
Condition
DRAFT ONLY

8. Town Road Improvement Project Details
2015 Town Road Survey: The Output
Priority Ranking
DRAFT ONLY

9. Town Road Improvement Project Details
2015 Town Road Survey: The Output
Category Pavement Types
DRAFT ONLY

10. Town Road Improvement Project Details
2015 Town Road Survey: The Output
Priority Groups
DRAFT ONLY

11. Town Road Improvement Project Scenarios
First, a word about Cost Estimates….
The Road Survey (completed in 2015) and Cost Matrix (updated in 2017) have been combined to create the estimated costs associated with upgrading 64 of the 93 total miles of Boulder Junction’s town roads. These costs were sorted and analyzed by the project committee to create seven potential town road improvement project scenarios.
DRAFT ONLY

12. Town Road Improvement Project Scenarios
And, a word about Final costs….
Final project investment costs and tax implications, engineering specifications, road prioritization, and subsequent bid packages will be completed if and when the project is approved, first by the town board and then by the electorate.
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13. Town Road Improvement Project Scenarios
Scenario I – Select Roads Upgraded to Asphalt
$7.0 Million Investment
All (64 Miles) Of Roads – 2018 & 2019
Includes Road Maintenance Budget Increase
DRAFT ONLY

14. Town Road Improvement Project Scenarios
Scenario II – Chip Seal or Stone Mastic Overlay
$5.5 Million Investment
All (64 Miles) Of Roads – 2018 & 2019
Includes Road Maintenance Budget Increase
DRAFT ONLY

15. Town Road Improvement Project Scenarios
Scenario III – Select Roads Upgraded to Asphalt
$3.0 Million Investment
Top Ten (20 Miles) Of Roads – 2018
Includes Road Maintenance Budget Increase
DRAFT ONLY

16. Town Road Improvement Project Scenarios
Scenario IV – Chip Seal or Stone Mastic Overlay
$2.0 Million Investment
Top Ten (20 Miles) Of Roads – 2018
Includes Road Maintenance Budget Increase
DRAFT ONLY

17. Town Road Improvement Project Scenarios
Scenario V – Staggered Investment
$3.0M in 2018 (20 miles),
$2.0M in 2023 (second 20 miles),
$2.0M in 2018 (the last 20 miles)
Includes Road Maintenance Budget Increase
DRAFT ONLY

18. Town Road Improvement Project Scenarios
Scenario VI - $300K Annual Budget Increase
Estimated 5 miles Reconditioned Per Year
Subject To Long Term Higher Costs (Inflation Factor)
Does Not Include Maintenance Budget Increase
DRAFT ONLY

19. Town Road Improvement Project Scenarios
Scenario VII - $200K “Emergency” Budget Increase
Only “Failed” Roads Get Addressed
Subject To Long Term Higher Costs (Inflation Factor)
Does Not Include Maintenance Budget Increase
DRAFT ONLY

20. Town Road Improvement Project Scenarios
Higher Investment = Higher cost, maximum mileage, least time and everyone benefits quickly
Lower Investment = Lower cost, least mileage, longest time and very few benefit quickly
DRAFT ONLY

21. Town Road Improvement Project Milestones
APRIL
Conduct two public information meetings:
April 12, :30 PM to 8:30 PM
April 13, :00 AM to 12:00 PM
Conduct Meeting Of Electors Update on 18 April 2017
One segment will be on the Road Improvement Project
JUNE & JULY
Conduct additional public information meetings to get input from the summer residents.
Address lake associations, civic and community organizations to gain input from these key support organizations.
DRAFT ONLY

22. Town Road Improvement Project Milestones
JULY
Project Committee assesses all the potential scenarios and selects one for recommendation to the Town Board
JULY & AUGUST
The Town Board reviews the recommendation and decides on what action is to be taken
SEPTEMBER
Conduct a Special Meeting Of Electors for vote on the recommendation approved by the board
September meeting will be critical to make 2018 budget preparation, project bidding, and 1 November grant application deadline
DRAFT ONLY

23. Town Road Improvement Project Feedback
Information Feedback Session
Ask a question, make a comment or state a concern
60 seconds per opportunity
One per opportunity
Will repeat until everyone has a chance to speak
DRAFT ONLY

24. Town Road Improvement Project Breakouts
Information Breakout Session & Adjournment
What do you like about this scenario?
What concerns do you have about this scenario?
How can we make it better?
DRAFT ONLY

25. Town Road Improvement Project
THANKS
DRAFT ONLY