1. PERFORMANCE REPORTING AND ANALYSIS UNIT
Short and Long-Term Performance Reporting
For the New Workforce System in Florida – Year 2

2. Major Reports Containing Entered Employment/Placement Metrics
Governor’s Job Placement Report (Governor Report – short term)
Monthly Management Report (RWB Report – short term)
Balanced Score Card (State Report - long term)
ETA9002 (WP) (Federal Report - long term)

3. Major Reports Containing Entered Employment/Placement Metrics
Focus will only be on the entered employment/placement aspects of these reports
Methodologies and data source are different and will be explained
Reports will be compared and contrasted

4. Governor’s Job Placement Report Short-Term

5. Governor’s Job Placement Report Short-Term
Requested by the Governor circa July 2011
Assembled through collaboration within DEO between:
Performance Reporting and Analysis Unit (PRAU)
Labor Market Information (LMI)
Remployment Assistance – formerly Unemployment Compensation (RA-UC)
Geographic Solutions (GEOSOL)
Distributed by Workforce Florida Inc (WFI)

6. Governor’s Job Placement Report Short-Term
Measured Daily and Monthly
Employment status at participation does not matter
Placements recorded in EFM during the month are used for the report (codes 750 to 883)
The individual just needs to be a participant in EFM
Placements are recorded by actual date or date of discovery
Placements can count from participation date up to 180 days after exit *

7. Governor’s Daily Job Placement Report Short-Term
Source
Frequency
Calculation used in

8. Governor’s Daily Job Placement Report

9. Governor’s Daily Job Placement Report
Provided by LMI
Provided monthly
Not used in any calculation

10. Governor’s Daily Job Placement Report
Provided by LMI
Provided monthly
Not used in any calculation

11. Governor’s Daily Job Placement Report
Provided by UC
Provided weekly
Used as denominator in column [L]

12. Governor’s Daily Job Placement Report
Provided by Geosol (Spidered Jobs)
Provided by EFM Data Store (Preferred Jobs)
Provided daily
Denominator in column [K] formula

13. Governor’s Daily Job Placement Report
Query provided by PRAU
Query ran by Geosol
Provided daily
Numerator in column [K] formula

14. Governor’s Daily Job Placement Report
Match query ran by UC: column [I] ran against column [G] data
Daily run
Numerator in column [L]

15. Governor’s Daily Job Placement Report
Provided by PRAU (Excel sheet calc)
Provided daily
Column [I]/[H]

16. Governor’s Daily Job Placement Report
Provided by PRAU (Excel Sheet Calc)
Provided daily
Column [J]/[G] (number of claimants placed/number of claimants available in the week)

17. Governor’s Daily Job Placement Report
Provided by PRAU (Excel Sheet Calc)
Provided daily
((K*3)+L)/4 or ((% of Placements *3)+ % of Claimant Placed)/4

18. Governor’s Daily Job Placement Report
Rankings from previous Monthly Report
Provided monthly

19. Governor’s Monthly Job Placement Report Short-Term
Source
Frequency
Calculation used in

20. Governor’s Monthly Job Placement Report

21. Governor’s Monthly Job Placement Report
Openings for the month

22. Governor’s Monthly Job Placement Report
Placements for the Month

23. Governor’s Monthly Job Placement Report
Claimants Placed In The Month

24. Governor’s Monthly Job Placement Report
Proportionately Larger Rates and Weights

25. Rankings for current month are here
Governor’s Monthly Job Placement Report
Rankings for current month are here
Rankings from previous Monthly Report
Provided monthly

26. Monthly Management Report Short-Term

27. Monthly Management Report Short-Term
The individual must go 90 days without a reportable service in any partner program. This includes WIA and TAA
Placements are captured in 2 ways:
Individual has a placement recorded against them via result of a referral to a job order ( 750 to 879) OR obtainted employment (880 to 881).
For a new hire hit, the individual must have had at least one reportable services AND has gone 90 days without a reportable service AND has a new hire match within 90 days of their exit

28. Monthly Management Report Short-Term
The individual must have a status at participation as [unemployed or received notification of lay-off]
This report is produced monthly

29. Monthly Management Report Short-Term
It is for RWB use only
Modifications are made every program year by a broad consensus on EFM Data Store Calls
RWBs also have the ability to run most of the reports monthly

30. Balanced Score Card Long-Term (State)

31. Balanced Score Card Long-Term (State)
Produced by PRAU
Produced quarterly
Currently used for incentive evaluation
Base file used is the DV FILE ETA 9002 which is the same file submitted to the USDOL-ETA
There is currently no distinguishing between claimants vs non-claimants

32. Balanced Score Card Long-Term (State)
Exiter based
Individuals must go 90 days without a service in WP or any other partner programs (WIA,TAA)
Individual must be unemployed or received notice of layoff
Only exiters with wages in the 1st QTR after exit land in the numerator
Staff placements or new hire hits DO NOT affect this report. It is strictly driven by wage records

33. ETA 9002 (WP) Long-Term (Federal)

34. ETA 9002 (WP) Long-Term (State)
The report is produced by PRAU (via DRVS software)
The file is produced quarterly
The base file used is a flat snapshot file called the ETA DV file. It is produced by Geosol
Claimants are shown as a subset of total population however, these numbers are just monitored

35. ETA 9002 (WP) Long-Term (State)
Latest report submitted in November was for participants exiting between Jan 1, 2010 and Dec 31, (2010Q1 to 2010Q4)
This report is always counted in a rolling 4 quarters method. That means the earliest quarter is always dropped to make room for the latest quarter

36. ETA 9002 (WP) Long-Term (State)
Exiter based
Individuals must go 90 days without a service in WP or any other partner programs (WIA,TAA)
Individual must be unemployed or received notice of layoff at participation
Only exiters with wages in the 1st QTR after exit land in the numerator
Staff placements or new hire hits DO NOT affect this report. It is strictly driven by wage records

37. ETA 9002 (WP) Long-Term (Federal)
Retention Rate – Did the exiting particpant remain employed for at least 3 Qtrs after exit?
Wage Rate – What were the wages for those who remained employed in their 2nd and 3rd Qtr after exit?

38. Why Is This Important To Know?
Discussion
Monthly/Daily Job Placement Report
Monthly Managment Report
Balanced Score Card
ETA 9002

39. Changes Since Last Summit Governor’s Report
There is now a daily and monthly report
The daily report now has last month and daily month- to-date rankings
Employer name and other verfication is now required for manual obtained placements on open participants (880), and manual obtained placements on exiters (881)
Spidered Jobs have been reduced through Level-3 de- duplication (using: employer, job title, city, state)

40. Changes Since Last Summit Governor’s Report
As of September 1, 2012, new hire automation has been added
Different automated codes are assigned for open participants (881) and exited participants (883)
This is run every business day at 6pm against the data BEFORE it is released to be transfered to the EFM Data Store
It attempts to skip recording any placements already recorded on the individual by looking at a partial spelling of the employer name and the placement date (it is actually more complex than this)

41. Changes Since Last Summit Governor’s Report
While these changes/updates were made in response to the Governor’s Report(s), they also affect the MMR and other reports
One of the issues we are currently working on is the automation « outpacing » staff to result placements on job orders. A query has been shared to assist with this issue
None of these changes affect any Federal Report or the Balanced Score Card. The methodology is as dis- similar as an apple and a freight train

42. Changes Since Last Summit Monthly Management Report (MMR)
The new hire automation has of course changed the MMR by adding more placements
No substantial code changes have been made to the MMR
No new measures have been added

43. Changes Since Last Summit Balanced Score Card (BSC)
No changes

44. Changes Since Last Summit Federal Reports
Changes on the ETA 9002 are present but not yet finalized
There have been multiple finalized changes on the TAA report called the Trade Act Participant Report (TAPR) but that will be explained in TAA training

45. PERFORMANCE REPORTING AND ANALYSIS UNIT
Telly Buckles
Supervisor - Performance Reporting and Analysis |