1. Moving on : Repository Services after the RAE
Morag Watson
Digital Library Development Manager
Edinburgh University Library

2. Edinburgh Research Archive
Launched 2004
Evolved from a range of JISC funded projects
Theses Alive
SHERPA
Wide range of research outputs
Full-text only
Open Access Content
Built on Dspace
Theses Deposit Mandate
Agreed comes into force in 2008
01/06/2018

3. Wider Context / Projects
Scottish Digital Library Consortium
St Andrews
UHI
Heriot-Watt
IRI Scotland
National Hosting / Harvesting / Search service
Store / StoreLink
Links between outputs and research data
01/06/2018

4. RAE Repository Developed 2006-2007
Evolved from JISC funded IRRA project
Institutional Need
Focussed on delivering for RAE 2007
Content types
Metadata
Contributors
Etc
Bespoke Application
Java / MySQL / Axis
01/06/2018

5. RAE content RAE submission Library
Library responsible for bibliographic information on research outputs
MIS colleagues dealt with the ‘data warehouse’ that held the rest of the RAE data
Library
Liaised with schools to identify existing records
Bulk loaded content as required
Data clean-up
Manual data entry
Data quality checking
01/06/2018

6. Post RAE
RAE repository validated the value of a ‘institutional repository’
Complete record of all research outputs
Are still local School / College repositories
Centrally managed
Universally accessed
Integrated with campus systems
Authentication / Staff information / Organisational hierarchy
Data quality
Assistance with data creation / data input
Building on ‘new’ relationships with academics / school administrators
01/06/2018

7. Infrastructure Review
Two repositories
Publications Repository
Edinburgh Research Archive
How should these be rationalised / linked
How could we learn from the different experiences of content gathering?
Move from ‘projects’ into ‘service delivery’
Changes to University policy to support the repository
01/06/2018

8. RAE to Publications Repository
‘Closed’ repositories vs. open access
Incentives to deposit
Value added services
1,815 items in ERA
18,000 items in RAE repository
University policy
‘requirement’ to deposit in publications repository
‘requirement’ to consider copyright retention for open access availability
01/06/2018

9. Publications Repository
‘Copy of RAE repository’
RAE specific details suppressed
All content copied to PR
‘Closed’ repository
Management tool for University of Edinburgh
Part of research management system / process
01/06/2018

10. Publications Repository : Aims
To be a complete record of research outputs for University of Edinburgh
Not just peer-reviewed
To be a useful tool for academics
To support research assessment
To allow preservation of research outputs
01/06/2018

11. Ownership Available to all staff Managed at various levels Deposit
Edit records / add keywords etc
Manage access to content
Embargoes / waivers / publishing levels / open access
Managed at various levels
Departmental, School, College
Launched september 2006 to all students
01/06/2018

12. Content: Adding Value Will accept all valid research outputs
Facilitating deposit
Data entry
Bulk loading
Bibliographic management tools
Enriching metadata
Checked by library staff
Automated tools
01/06/2018

13. Content : Adding Value Lists of publications can be exported
Defined by user / departmental requirements
Customise presentation
Customise content
Customise where available
Supports relevant citation formats
Harvard etc.
JavaScript / CSS / RDF / RSS feeds
Still have issue of how users actually find stuff – so started project to review how we deliver information – meta search etc
01/06/2018

14. 01/06/2018

15. 01/06/2018

16. Edinburgh Research Archive
Open access / Copyright retained content
Will only contain content derived from the Publications Repository
Axis web services talking to the DSpace batch importer
Quality metadata available
Copyright cleared
Advise / help with checking
Automatic ROMEO check
Available for harvesting / cross-search etc
Launched september 2006 to all students
01/06/2018

17. Reports / Statistics Publications Repository
Numbers of items deposited
Academic, School, Research Group
Customisable reports
Edinburgh Research Archive
Numbers of items downloaded
Item, Academic, School, Research Group
Updates on when / how site is being harvested
Still have issue of how users actually find stuff – so started project to review how we deliver information – meta search etc
01/06/2018

18. Current Challenges Getting content Workflows
Establishing academic requirements
Embedding as a library service
Advocacy around open access / copyright retention
Dealing with complex objects / metadata
Research data
Integration with research management systems
01/06/2018

19. Adding More Value? Romeo copyright checking Quality control
Content enrichment
Loading / exporting using bibliographic management tools
Supporting domain / subject repositories
Harvesting in / harvesting out
Versioning
01/06/2018

20. Adding more value? Improving searching / usability
Improving embargo support
Linking to research data
Or information about research data
Classification / generating keywords
Collaborative working environments
Preservation
Social networking
Improving statistics
01/06/2018

21. Moving on : Repository Services after the RAE
Morag Watson
Digital Library Development Manager
Edinburgh University Library