1. NCEXTEND1
Grade 11 Training

2. NCEXTEND1 Administration Videos
STC will receive an with the Google Drive link to access the sample administration videos
Grade 10 ELA and Grade 8 Science
Videos can ONLY be used to train assessors
Distribution of these videos is permitted ONLY from the LEA TC to the STC and from the STC to assessor
Distribution from teacher to teacher is NOT permitted
Do not to staff
Gr 8 Science video- 3:55

3. Google Drive
To access google drive:
Username: full CMS address
Password: initial default password is Cm$ and last five digits of SSN (Cm$12345)
After logging into Google Drive, select Shared with Me (on the left toolbar) to see the video links
For more information about CMS google accounts:

4. Follow the same NCDPI rules as discussed today for:
Test Security
Training Requirements
These policies are located in the NCEXTEND1 Assessment Guide and the NC Test Coordinator’s Handbook

5. Test Security Added emphasis for NCEXTEND1:
Cannot disclose contents of the test or discuss with colleagues or students
Cannot help students by indicating answers or rephrasing test questions
Test materials must be distributed to assessors immediately before testing and returned immediately after testing
Cannot reproduce test materials in any manner

6. Test Overview Test administered one-on-one
No estimated or maximum administration time
Test time unique to each student
Assesses NC Extended Content Standards for Common Core/ Essential Standards
Grade 11 test includes 15 total questions
5 English, 5 math, and 5 science questions
-Test administration time is unique to each student depending on the student’s ability, focus, and medical condition

7. Student Eligibility First time 11th graders only
Note on School Test Schedule if this excludes any students from testing
Documented in current IEP
Significant cognitive disability
Instructed in NC Extended Content Standards in ALL assessed content areas
Eligible hospital/ homebound students should be included in testing
Assessor and proctor required
Materials checked out in morning and back in same day after testing
-NCEXTEND1 participants should NOT be on track for a high school diploma
-NCEXTEND1 participants should NOT have scored proficient or showed growth on the standard or NCEXTEND2 version of test
-Don’t forget about Hospitalized or Homebound students, same testing procedures apply

8. Scheduling Grade 11 Test Window: March 1 -15
Do not have to test as first activity of morning
No instructional activity related to content prior to testing
Must check materials out immediately before testing and check them back in immediately after testing
Cover or remove hallway and classroom displays related to content
Use Testing Do Not Disturb sign
Check test rooms prior to testing each day
Work with EC staff to determine how long to schedule for your students.

9. NCEXTEND1 Roles Administered individually to each student
One assessor and one proctor required
Assessor
Administers the test and interacts with the student and test materials
Student’s primary teacher for assessed content
Certified staff member
Read Assessment Guide and sample scripts
Proctor
Monitors the test, may assist with student needs if necessary (e.g. medical)
Familiar with the student being tested
May not be a relative of student being tested
-Assessor is required to be the student’s primary teacher for the assessed content area, have routine contact with the student, familiar with the NC Extended Content Standards
-Proctor is required to be familiar with the student being tested, age 18 or older, and not be a relative or K-12 student
-Additional requirements on page 3-4 of AG

10. Assessor Training Testing Code of Ethics and Test Security
Assessment Guide and NCEXTEND1 Administration
Local Procedures
Practice with sample script
Sample assessor script (Appendix of Assessment Guide)
NCDPI NCEXTEND1 site (Test Information Sheets, Released Forms, Glossary) extend1
Sample video link will be shared via Google Drive; can only be shared by STC not by teachers
Also use the released test items to prepare students for testing.

11. X1 Assessment Guide Grade 11 Script, pg. 51
Use the break script at any time

12. NCEXTEND1 Administration
Script in Assessor Books must be followed verbatim
All items must be presented to students in a standardized manner (e.g. response cards lined up the exact same way)
All items must be presented to students
All test items and response choices are read aloud to students by the Assessor for the Grade 11 test
-No additional coaching/ student assistance can be provided

13. Positive Reinforcement/ Redirection
The Assessor may use the student’s name at any time during testing
Positive reinforcement and redirection techniques (thumbs up, good job) may be used to maintain engagement
May not give indication of correct/ incorrect response by student

14. Accommodations Follow accommodations documented in IEP
Built-in breaks at discretion of Assessor
May take breaks if needed for any student and at any time during the test
Can test in one or multiple sessions or days
Utilize Review of Accommodations Used During NCEXTEND1 Testing form for each student and subject
-Use the Review of Accommodations Used During NCEXTEND1 Testing form for each subject test being administered
-Assessor may have access to manipulative cards only, not the other test materials
-Don’t adapt original manipulative kits—make copies of items you need
-Any accommodations not listed in the AG must be requested via the Accommodation Notification Form
-Breaks may be taken at any time during the assessment, at the discretion of the assessor, regardless of documentation in the student’s IEP
-If a student routinely uses Multiple Testing Sessions, the accommodation should be documented on the IEP to facilitate scheduling and ensure the student receives the appropriate accommodations

15. Accommodations Braille Large Print AT Device Multiple Testing Sessions
Order by ing StateAndFederalPrograms
Large Print
Assessor creates large print manipulative cards only (under secure conditions)
AT Device
Needs to be documented for state test use, even if used everyday
Multiple Testing Sessions
Document if typically used or if specific schedule needed
Can take a break at any time

16. Adaptations to Manipulative Cards
Adaptations to Manipulatives documented in IEP for NCEXTEND1
Adaptations may be made up to 2 weeks before testing in secure group setting (3 school staff members)
Only manipulative cards may be previewed
All adaptations are secure test materials
All adapted materials must be returned with testing materials
Even adaptations made in error
Pg. 23, all adaptations and materials created in the process (cards enlarged but not to sufficient size) are secure test materials that must remain securely stored at school and returned at the end of the testing window.

17. Adaptations to Manipulative Cards
If specific adaptation not listed in AG, State and Federal Programs for approval
Examples specified in Assessment Guide:
For student response modes (attaching cards to communication board or switch)
For visual impairments (enlarging cards, raising lines for drawings, colored cards)
For substituting objects for manipulative cards (using an actual ball for a card that says “ball”)
Objects may be substituted for pictures only if used as method of responding
Student-specific symbols may be substituted for pictures only if used in instruction
Pg. 23, all adaptations and materials created in the process (cards enlarged but not to sufficient size) are secure test materials that must remain securely stored at school and returned at the end of the testing window.
Approved adaptations listed on page 12 and in the scripts, i.e. page 49

18. Student Responses
Students may respond using their regular method of response (e.g. verbally, pointing, eye gaze, AT devices)
Students have up to two opportunities to respond to each item
If correct on response 1, go to next item
If incorrect on response 1 (or no response), remove card according to Assessor Book and give student second opportunity
If student selects multiple cards, score as incorrect
-Refer to the sample question at the end of the presentation for how to record student responses in the test booklet

19. Recording and Entering Student Responses
Student responses are recorded directly in Assessor Book
After testing, assessor enter the responses from the Assessor Book in NC Education under secure conditions
2 points awarded for correct answer on trial 1
1 point for correct answer on trial 2
0 points for incorrect answer/ no response
-Refer to the sample question at the end of the presentation for how to record student responses in the test booklet
-Ensure that all scores are promptly entered in NC Education

20. Sample Item
Stimulus Cards
Card A
Stimulus Card
Card B
Card C

21. Sample Item
Trial 1
SAY: (Stimulus) “Here are 5 counters. Which card shows the same number of counters as this card?”
Present the response cards in the following order (Card A, Card B, Card C).
SAY: “Which card has the same number of counters? Which card shows the same number of counters?”
Record student response below and follow directions to continue with Trial 2 or next item.

22. Sample Item Fill In Trial 1 Student Response Here
Card A Remove Card A, Trial 2
Card B Go to the next item.
Card C Remove Card C, Trial 2
No Response Remove Card A, Trial 2

23. Sample Item
Trial 2
SAY: (Stimulus) “Here are 5 counters. Which card shows the same number of counters as this card?”
Present the remaining response cards in the following order
If Card A was removed
Present Card B then Card C.
If Card C was removed
Present Card A then Card B.
SAY: “Which card has the same number of counters? Which card shows the same number of counters?”
Record student response below and continue to next item.

24. Sample Item Fill In Trial 2 Student Response Here
Card A Go to the next item.
Card B Go to the next item.
Card C Go to the next item.
No Response Go to the next item.

25. Before Test Day Procedures
Read NCEXTEND1 Assessment Guide
Attend training session
Read and follow test security procedures
Practice with script
Know how to recognize and report testing irregularities- All irregularities reported in OTISS
Know local testing procedures
Know how to provide needed accommodations
Make student-specific adaptations to manipulatives (under secure conditions)
Prepare testing environment
-Adaptations to manipulatives must be completed under secure conditions in a group setting up to two weeks before the test administration. All copied materials are secure test materials.
-Also complete the DLM First Contact Survey before testing.

26. Test Day Procedures Verify exact number of materials upon receipt
Ensure required test materials are provided
All required materials must be provided, even if student does not routinely use (i.e. calculator)
Follow uniform process of administration
Use positive reinforcement to maintain engagement
Grade 11 Materials
Assessment Guide
Assessor Booklet
(per student)
Manipulative Kit Contains:
- Manipulative Cards & - ELA Selection Book
Pencil/ Writing Utensil
Blank Paper
Calculator *Minimum 4 function including adapted calculators; must be cleared before and after testing.
Timing Device
-Must distribute all materials according to the AG, even if the student is unlikely to use them (blank paper, calculator)

27. After Test Procedures Count and return ALL test materials
Complete Review of Accommodations Used During NCEXTEND1 Testing form and place in IEP folder
Enter information in NC Education under secure conditions
Enter student test responses
Enter notes/ feedback, if applicable
Enter accommodations provided, if applicable

28. After Test- Data Entry Options
Test Responses must be entered in NC Education under secure conditions
Assessor transcribes, another school staff member verifies, and a third observes
All 3 sign front cover of test book
Recommended Data Entry Schedule:
Assessor returns materials to STC immediately after testing
Meet with NCEXTEND1 TA at a separate time
Assessor checks materials out and enters test responses and accommodations in NC Education under secure conditions
STC confirms data entry in NC Education before assessor checks materials back in
Responses are locked daily at 7pm

29. NCEXTEND1 Materials Received
Inventory materials and fax packing list
Teacher Kits
Shipped in plastic bag
Contain Manipulative Cards per subject
Paper- clipped with paper label
Cards are numbered (i.e. 1-48, 2-48)
Contain Selection Book for ELA
Reused across students
Looks the same as Assessor Book
Assessor Books
Materials:
Count and record # of secure test materials and supplemental materials when first received, before distribution, after test administration, when materials are returned to TC.
Must report any discrepancies immediately
Must not be left unattended at any time
All materials must be returned to school TC immediately after test administration
Maintain in secure locked facility
Teacher Kit bag will NOT contain Assessor Books

30. NCEXTEND1 Materials Procedures
Returned to the Scoring Center
at ACCESS Check-In
Schedule on SharePoint
Separate table for NCEXTEND1
and CCRAA Materials Check-In
Pack original boxes
Top: Packing List(s)
Used Assessor Books
Student Name, ID #, 3 signatures
Teacher Kits
Unused Assessor Books
Securely destroy (shred) used scratch paper at school or return at bottom of box
NCEXTEND1 Assessment Guides may be retained for Grade 10 testing in May/ June
Since there is no separate Assessor Rating Sheet this year, there are no materials to store at schools and no NCEXTEND1 Materials Storage form to complete.

31. Ncextend1 data processing guide Steps to complete in nc Education

32. Data Processing Guide Includes all steps for STC & Assessor
Submit NCEXTEND1 Eligibility Verification Forms √
Create and Approve NC Education Accounts √
Confirm Student List √
Match Assessors √
Enter NCEXTEND1 Test Responses a
Enter Accommodations Provided a
Verify Completion of Testing and Data Entry
√ Already completed
a Completed by Assessor

33. 3) Confirm Student List
The Grade 11 student list should be accurate, but is not a roster
Ignore the Grade 10 student list in NC Education at this time
Confirm student’s grade level
State and Federal Programs if there are errors in the student list

34. 4) Match Assessors Select course from NC Schools tab
Select Assessor Matching
Under the Assessor 1 column, select the ASSESSOR’s name from the appropriate drop-down box

35. 5) Enter Test Responses Must be entered under secure conditions
Assessor enters, another school staff member verifies, and a third observes
Choose the student’s response for each item (Card A, B, C, No Response, or Not Used)
Enter Item Feedback
Error messages for data entry errors
Verify and confirm scores to display Accommodations page
-After the test
-Select Enter Scores from the Assessment Info page (Assessment History must be completed first)
-Enter notes/ feedback in the text field on the right
-Enter Item feedback including item quality, clarity of language, alignment to Common Core Extended Content Standard, formatting and graphics quality, bias, and special accommodations made for a particular item

36. 6) Enter Accommodations
Test responses will not be saved until accommodations are entered
May choose multiple accommodations or select “No Accommodations Provided”
Once submitted, Data Entry Complete shown under status
Records locked daily at 7pm

37. 7) Monitor Completion School Test Coordinator’s Responsibility
NCEXTEND1 Data Entry Reports
Assessor Matching
Student Responses- Grade 11*
*Student Response report reflects Accommodations Entered. No separate report for accommodations.

38. Contact: StateAndFederalPrograms@cms.k12.nc.us
SharePoint: Shared Documents > State Testing Information > NCEXTEND1
NCDPI NCEXTEND1 site
Test Information Sheets, Released Forms, and Glossary
Do not the NC Education Help Desk unless directed to do so by State and Federal Programs