1. Current F&A Negotiations – Sharing Experiences & Outcomes
NACCA - Leading Excellence in Research Costing Practices
General Conference: 10/3 – 10/5, 2017

2. Panel Members Ty Stephens David Beckstrom Trent Riley
Director of Cost Accounting
University of Arkansas for Medical Sciences
David Beckstrom
Associate Director of Costing Policy & PP&E
University of California, Los Angeles
Trent Riley
Accounting Manager
North Carolina State University

3. Agenda CAS Updates Review of Negotiation Process Staffing Changes
Updated CAS Best Practices Manual
Review of Negotiation Process

4. CAS Updates – Western Staff Retirements – a year or so ago:
Bob Lee
Ernie Willard
Kitty Unti
CAS has not hired replacements

5. CAS Updates – Central Staff Retirements:
Narendra Gandhi, September 29, 2017

6. CAS Updates – Northeastern
Currently accepting rate extension requests
Reminder that the CAS Best Practices Manual has been updated to conform to the new Uniform Guidance

7. New CAS Best Practices Manual
Issued January 2017
Includes new sections on:
Utility Cost Adjustment (UCA) (starting p. 51)
Rate Extensions (starting p. 146)

8. New CAS Best Practices Manual
New Language on:
Treatment of IT systems cost, including Wi-Fi (p. 37)
Examine Recharging of O&M costs (p. 48)
Exclusion of Participant Support (p. 20 and 81)

9. New CAS Best Practices Manual
Modified Sections:
NIH Salary Cap Example (p. 22)
DS-2 – updated to $50M of federal awards (p. 26)
Determine if Building Componentization was used replaced the Use Allowance language (p. 33)

10. Negotiation Process University of Arkansas for Medical Sciences
FY2016
University of California, Los Angeles
FY2014
North Carolina State University
FY2015

11. Negotiation Process Who was your CAS Negotiator?
What type of Negotiation did you have?
Phone Negotiation Only?
On-site Space Review?
Negotiation after visit on phone or on-site?

12. Negotiation Process What was the Negotiation Timeline?
Proposal Submitted?
First Data Request?
Site Visit?
Negotiation Begin?
Negotiation End?

13. Negotiation Process What OR rate increases did you get?
Was the rate a stepped rate or the same increase for all years?
Length of rates?

14. Negotiation Process How many rounds of questions did you get?
Was there a focus on Reclassifications?
Financial Statements to starting numbers
Reclasses out of Organized Research
Reclasses into Operations & Maintenance (O&M)

15. Negotiation Process Was there a focus on:
Space of specific departments
Equipment of specific departments
Utility Cost Adjustment (UCA)

16. Negotiation Process
Was there a focus on trend analysis with the prior F&A Proposal for:
Organized Research base
Rate components and allocated amounts
Organized Research ASF (space)
Cost pools

17. Negotiation Process Did you submit facilities projections?
If you submitted facilities projections for your last F&A Proposal, did CAS take a special interest in those facilities this time?

18. Negotiation Process
Were there any questions or comments that surprised you?

19. Negotiation Process
Were there any questions or comments that you thought were not fair?

20. Negotiation Process
Based on what you did this base year, what would you do differently for your next base year?

21. Negotiation Process
Did the possibility of requesting a 4 year extension factor into your negotiation strategy?

22. Contact Information
Ty Stephens
David Beckstrom
Trent Riley
Adrienne Clifton

23. Questions?
Comments?
Thank You!!!