1. COMPULSORY BRIEFING SESSION PANEL OF ACTUARIES FOR A PERIOD OF 5 YEARS RAF /2015/00018
Date: 28 September 2015
Time: 10:00

2. AGENDA Background of the RFB Purpose of the Bid Evaluation Criteria
Mandatory Documents
Disqualification of Bids
Submission of Bids
Contact details
Presentation by Ethics unit
Questions and Answers

3. BACKGROUND
RAF/2015/00018: Request for bid: Panel of Actuaries for a period of five (5) years.
RFB was advertised on Friday, 28 September 2015
Closing on 20 October 2015 at 11h00

4. PURPOSE OF THE RFB Background of the Project
The Road Accident Fund (RAF) requires services of actuaries in delivering its mandate of paying third party compensation to road accident victims. Currently, RAF is capacitating its internal Actuarial Services Department that will provide actuarial services to the business in future. In view of this, RAF at the moment requires services of a successful provider to assist with actuarial work as outlined. The RAF wishes to appoint competent, experienced and suitably qualified service providers to serve on the panel of Actuaries for a period of five (5) years:

5. SCOPE OF WORK
The RAF is looking to appoint a panel of no more than fifteen (15) suitably qualified Actuaries / Actuarial firms to be utilized on rotation basis as and when the need arises. The scope of requirements will include but not limited to the following:
The calculation of loss of earnings and loss of support benefits paid by RAF;
Producing of reports; and
Ability to attend court, when required to do so.

6. The Maturity Assessment
To ensure effective and successful implementation of IT governance, an assessment should be performed to evaluate the maturity levels of the current standards and regulations, i.e. ITIL Service Management, COBIT processes, and King III principles within ICT.
The objective of the assessment is to establish a benchmark which will be used in the development of specific plans for process improvement initiatives.
The scope of the assessment will include the following standard and frameworks. Depending on the outcome the processes might be reviewed, re-designed where necessary, documented, endorsed, communicated under the ownership of a process owner who has the authority to enforce compliance.
ITIL v3 (All Processes)
COBIT 5 (All Processes)
King III Chapter 5 (All Processes)

7. EVALUATION CRITERIA EVALUATION CRITERIA AND METHODOLOGY
The evaluation criteria will be based on the following requirements:
Mandatory (Comply or Not Comply) bidders who do not meet the mandatory requirements will be disqualified.
Technical Functional Requirement (100 points).
Threshold to proceed to price and B-BBEE is 70 points.
Price and B-BBEE Evaluations (90/10 points).
Bidders who score less than 70 out of 100 on functional / technical criteria will not be further evaluated on Price and BEE.

8. MANDATORY EVALUATION CRITERIA
MANDATORY REQUIREMENTS
Mandatory
Comply
Not Comply  1
The service provider should have qualified Actuaries who are registered with a professional actuarial body; either a Fellow of Actuarial Society of South Africa, Fellow of Institute of Actuaries (UK) or Fellow of Faculty of Actuaries (UK).
Please furnish certified copy (or copies) of actuarial qualification certificate(s) and proof of membership with an actuarial professional body for the qualified actuary (or actuaries) to be deployed to the RAF work.
Substantiate / Comments

9. MANDATORY EVALUATION CRITERIA
MANDATORY REQUIREMENTS Continues
Mandatory
Comply
Not Comply  2
The Bidder(s) confirm that they have read and understood the terms and conditions as set out in the attached SPA, which terms and conditions the Bidder(s) accept in the event that the RAF awards a contract to the Bidder(s) pursuant to this Bid.
Substantiate / Comments

10. MANDATORY EVALUATION CRITERIA Cont.
Comply
Not Comply  3
Failure by the successful bidder to agree and sign a contract with RAF within 21 days from receipt of a letter of intent will result in the bid being deemed to be non- responsive and will entitle RAF to consider other responsive bids and award the tender to another bidder or bidders.
Substantiate / Comments

11. Technical Evaluation Criteria
The Technical Criteria will be utilized to test the capability of the service providers
Technical Requirements: Technical / Functional Criteria (Submission)
NB: Each proposal will be evaluated based on the submitted documentation, on four (4) items out of 100 points:
Site visits. (Bidder/s who scores a minimum threshold of 70 points out of 100 points allocated at technical evaluation will be further evaluated on price and B-BBEE.

12. Mandatory Documents
Complete and Signed Standard Bidding Document (SBD)
Valid and Original Tax Clearance Certificate (TCC)
Bid Conditions

13. Disqualification of bids
Bidders shall be disqualified if they fail to:
Submit true and correct information
Comply with mandatory requirements
Comply with prescribed response format

14. Submission of RFB responses
The Original signed bid document and Proposal clearly marked and indexed with all pages numbered.
One (1) original and one (1) hard copies, submitted in a sealed envelope, clearly marked (RAF/2015/00016) envelope, to the address provided below.
Submission Address :
Road Accident Fund
Eco Glades Reception (Block F)
420 Witch-hazel Avenue, Centurion
Closing Time : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION)
Closing Date : 21 August 2015

15. Submission of Bid responses
Bid responses sent by courier must reach the reception at least 36 hours before the closing date (21 August 2015), to be deposited into the Bid box.
Submission Register must be signed at the reception by bidder when submitting bid documents.
Important note:
Please ensure that the attendance register has been signed
Name of company
Contact details
If a courier company is submitting on behalf of the bidder please ensure that they write your company name and not the courier company name(for ease of reference)
Late response will not be considered

16. Contact Details All queries must be forwarded to Noluthandon@raf.co.za
Enquiries and clarification will close on Tuesday, 11 August 2015.
Q and A Pack will be sent to bidders on Friday, 14 August 2015 before COB.

17. THANK YOU

18. Presentation by Ethics unit
Presenter: Cynthia Mogola

19. Questions and Answers ?