1. Reporting and Recording College-Delivered Dual Credits using Maplewood
Please note: this presentation was developed to accompany the webinar of the same name available at: .
There are Notes that provide clarification on some of the slides.
Reporting and Recording College-Delivered Dual Credits using Maplewood
October 2016

2. Goals Seamless Transition to Post-secondary
Increase Completion of OSSDs

3. Target Groups for Dual Credit Programs

4. 2014-15 Dual Credit Program Provincial Results
Number of Participants: 19,958
% of Seats Filled:
92%
Retention: 89%
Success: 91%

5. Dual Credit Approaches
Secondary School
College Campus
College Course
Team-taught
and Level 1 with College Oversight
Team-taught Level 1 Apprenticeship
College-delivered College Course
College-delivered Level 1 Apprenticeship

6. Who Needs to be Involved in Your Board?
Board SMS Lead
Board OnSIS Lead
Guidance Counsellors and
School Support Staff
Board OYAP Coordinator
Board
Dual Credit/
SCWI Lead
Board Regional Planning Team Representative

7. Key documents

8. College-delivered dual credits
Students take a college course or Level 1 apprenticeship (OYAP) program delivered by a college professor
Credit is recorded on the college record using college course codes
Credit is also recorded on the OST using a special dual credit course code assigned by the Ministry of Education.
(Dual Credit Policy p.7)

9. College-delivered dual credits
Maximum of 4 can count as optional credits towards the OSSD
Cannot be used as substitution for compulsory courses.
External music credits are included in the 4 credit maximum
(Dual Credit Policy p. 8)

10. College-delivered dual credits
If a student earns more than 4, only 4 will show on the OST; all will show on the provincial report card.
The process is outlined on page 12 of the OST manual

11. College-delivered dual credits
Assessment and evaluation are the responsibility of the college instructor
Growing Success does not apply
(Dual Credit Policy p. 19)

12. College-delivered dual credits
College courses do not need to have any connection to Ontario curriculum courses
Codes end with “4T” for college courses, “4Y” for level 1 apprenticeship (OYAP)
Be sure to select the right college.
The same code may be used by more than one college. The passing grade may vary

13. College-delivered dual credits
For college courses, selecting the correct code will ensure that the name of the college, the college course title and the college course code appear correctly on the OST.
The correct passing grade will be assigned
Students must achieve the passing grade in order to earn a secondary school credit
(Dual Credit Policy p. 15)
The attempted credit value must be set in the Classes file in Maplewood.
(Dual Credit Policy p. 19)

14. College-Delivered Dual Credit Course Codes
Same Code, Different Colleges
College-delivered Dual Credit Course Codes for use in Approved School/College/Work Initiative (SCWI) Programs
Ministry Course Code
Credit Value
College Course Title
College
Passing Grade
HBB4T
1.00
DURHAM C: Introduction to Psychology – An Applied Science GNED1106
Durham 50
FLEMING C: Introduction to Psychology SOCI36
Fleming
GEORGIAN C: Introduction to Psychology PSYL 1001
Georgian
MOHAWK C: Introductory Psychology PSYC SS156
Mohawk
SAULT C: Introduction to Psychology PSY102
Sault

15. College-Delivered Dual Credit Course Codes
Same Code, Different Passing Grade
College-delivered Dual Credit Course Codes for use in Approved School/College/Work Initiative (SCWI) Programs
Ministry Course Code
Credit Value
College Course Title
College
Passing Grade
IBK4T
1.00
ALGONQUIN C: Computer Applications DAT2004
Algonquin 50
CONESTOGA C: Computer Software Applications COMP1065
Conestoga 55
DURHAM C: Computer Literacy COMP1010
Durham
GEORGIAN C: Microcomputer Applications COMP 1003
Georgian
SENECA C: Introduction to Computer Applications ICA001
Seneca 70

16. OST Showing College-delivered
College Course
Date
Year Month
Course Grade
Course Title
Course Code
Percentage Grade
Credit
Compulsory
Note 12
CONESTOGA C: Basic Camera Theory DMED1370
TGL4T 74
1.00
CONESTOGA C: Basic Design B ARTS1010
AEF4T 50
The passing grade for AEF4T at Conestoga is 55%. Since the student did not achieve that grade, he does not receive a credit, even though his mark is above 50%.

17. The Ontario Student Transcript Manual, 2013
See sample 9, page 36

18. Setting up a college delivered dual credit in Maplewood
In Maplewood you must first create a course before creating a college delivered dual credit class File – School Setup – Courses (Codes for This Year)
The course will then appear in the drop down list under Course Code when creating a new class

19. Setting up a College-delivered DC in Maplewood
2 new tables are required to complete the setup of a dual credit course within the classes file. The 2 tables are ‘Dual Credit Codes’ and ‘Colleges & University Institutions’ and can be found within the school setup menu area (File, School Setup). These tables must exist prior to adding/editing the classes file.

20. Dual Credit Codes
Users must import the dual credit codes file updates from Maplewood and manually update codes as needed.
The ‘Dual Credit Codes’ is a table in Maplewood that holds all of the information related to the code as it pertains to the post secondary institution.
There is an import feature, which when performed at the board level (regardless of Enterprise or Proprietary) will also import the information into each of the schools.

21. College & University Institutions
The ‘Colleges & University Institutions’ table is automatically populated at both the board and school levels with the entries as defined by OnSIS.

22. Adding a college-delivered college course

23. Code Appears in Drop Down Menu

24. Code Details

25. Codes File

26. Classes File

27. Check for Accuracy Create a test transcript.
Make sure that the correct college name appears for college-delivered dual credit courses (XXX4T)

28. Dual Credit Reports
There is a statistical report you can run on Dual Credits.

29. Reporting to OnSIS through “Class Enrolment”
College-delivered dual credit classes can be created without an educator if necessary
Ensures consistency of report card, OST, transmission to OCAS and OUAC
Allows tracking of credits earned vs credits attempted
Courses count towards student’s FTE

30. Reporting to OnSIS through “Other Credits”
Reporting through Other Credits will only include classes completed through “This School”
Courses could be missed in transmissions to OCAS
Doesn’t generate dual credit teacher funding through the GSN

31. Resources Webinar will be posted on scwi.ca and on osca.ca
Detailed documentation is available on the Maplewood site. (Check with your board contact)
Dual Credit Programs 2013
Ontario Student Transcript Manual 2013

32. Questions? Phil Hedges, Ministry of Education 
Sonja Vandermeer, School College Work Initiative