1. Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS)
Vendor Conference
Department of State Health Services
Request for Proposals #
Date: January 12, 2016
Time: 1:30 PM
Location: HHSC-Brown-Heatly Bldg., 4900 N. Lamar Blvd.
Room: 3501
Austin, TX 78751

2. WELCOME
Introductions
Charlotte Brooks, Procurement Project Manager, HHSC-PCS
Lisa Cruz Hidrogo, Contract Development Lead, DSHS
Mariselle McKeon Ph.D., Program Specialist. DSHS
Courtney Harvey Ph.D., Team Lead, DSHS
Karen Williams, HUB Coordinator, HHSC-PCS
Housekeeping Items

3. HHSC Procurement Roles
PCS - Responsible for procurement activity
Program Services - Responsible for project scope, requirements, performance, results, contract management/monitoring
HUB - Responsible for HUB activity
Legal - Questions/answers and legal activity

4. Vendor Conference Overview
Procurement Activities
Program Overview
HUB Overview
Questions Submittal
Break
Preliminary Responses to Questions
Closing Comments

5. Procurement Activities
Sole Point of Contact – Section 1.2
Procurement Schedule – Section 1.3
RFP Amendment and Announcements – Section
Evaluation Criteria & Screening – Section 5.1
Questions & Comments – Section 1.2
Submission Requirements – Section 3.7.2
Solicitation Access:

6. Schedule of Events RFP Release Date 01/4/16 Vendor Conference 1/12/16
Vendor Questions Due 1/15/16
Post Response to Vendor Questions 1/21/16
Proposals Due /28/16
Deadline for Proposal Withdrawal 1/28/16
Award Announcement 3/1/16
Anticipated Contract Begin Date 3/1/16

7. DSHS Third Party Evaluator
Program Overview

8. Program Overview
Pursuant to Rider 82 – Behavioral Health Services Provider Contracts Review, of the 84th Regular Legislative Session, the Department of State Health Services (DSHS) will contract with a Third Party Reviewer (Contractor) with expertise in health purchasing to identify improvements to DSHS’ performance measurement, contract processing, and payment mechanisms for behavioral health services contracts with DSHS.
DSHS is seeking proposals from entities with experience and expertise in the following areas:
The evaluation of DSHS’ statewide service delivery systems to include mental health, substance use, inpatient and outpatient services, as well as, the benchmarking of performance measures to national norms and standards;
The development of performance measures and payment systems that align with the vision and priorities of the Substance Abuse and Mental Health Services Administration (SAMHSA) as well as Centers for Medicare/Medicaid Services (CMS). This includes incorporating best practices in performance measurement and payment mechanisms utilized by Managed Care Organizations (MCOs) in the purchasing of behavioral health services;
The collection and analysis of state and national longitudinal data that measures the efficiency and effectiveness of behavioral health services; and
The development and/or expansion of the publicly available web-based dashboard to compare the performance of behavioral health service providers.

9. Evaluation of Statewide Behavioral Health Services
The successful respondent will conduct an evaluation on DSHS statewide behavioral health services. The evaluation must include the following:
Conduct a review of the metrics and methodology associated with the withholding of allocations made under DSHS Rider 58, Mental Health Outcomes and Accountability;
Review the existing performance measures for DSHS’ statewide behavioral health service delivery systems compared to national norms and standards. This review shall include best practices in performance measurement including incentive payments and financial sanctions that are aligned with models utilized by MCOs and the Health and Human Services Commission (HHSC), as well as, the vision and priorities of SAMHSA and CMS;
 Provide recommendations and identify areas for improvement regarding best practices in contract development and management, such as value based purchasing which are aligned with the models used by HHSC for purchasing health care services, methodology for determination and use of incentive payments, financial sanctions, and payment mechanisms for behavioral health service contracts;

10. Evaluation of Statewide Behavioral Health Services Continued
Identify performance measures and other requirements not necessary by state or federal requirements that could be eliminated from contracts;
Identify new or modified appropriate performance measures that are consistent with currently available data which may be included in DSHS behavioral health contracts. The performance measures will include all performance measures such as measures developed as required in Rider 78 of the 83rd Legislative Session, Mental Health Outcomes and Accountability. Contractor must identify and recommend future performance measures and recommendations to include new populations and new or upgraded data systems that are cost effective.
Enhance and expand the current publicly available web-based dashboard. In addition, propose a cost effective publicly available web-based dashboard to compare the performance of DSHS operated and contracted behavioral health service providers.

11. Evaluation Components
Part 1 – Business Proposal
Section 1 – Executive Summary
Section 2 – Corporate Background and Experience
Section 3 – Project Work Plan
Section 4 – Value-added Benefits
Section 5 – Assumptions
Section 6 – Appendices
Section 7 – HUB Subcontracting Plan
Section 8 – Certifications and Other Required Forms
Part 2 - Cost Proposal

12. Historically Underutilized Business (HUB) Requirements

13. Requirements HUB PARTICIPTATION REQUIREMENTS
Responses that do not include a complete HSP shall be
Rejected pursuant to Texas Gov’t Code § (b).
The goal for this solicitation is: 26%
Responding entities must choose an HSP method and provide proper, and complete documentation. A Notification to solicit HUBs is preferred to be in writing. Review attached HSP Checklist for assistance.
To meet eligibility requirement for HUB certification you must be: For Profit, 51% owned by an Asian Pacific American, Black American, Hispanic American, American Women, Native American and/or Service Disabled Veteran who reside in Texas and actively participate in the control, operations and management of the company’s affairs.
Definitions:
Respondent – a person that submits a response – go to CPA website: Rule 20.11, (24), that is posted on ESBD or other websites, providing a bid for the entire project.
Subcontractor – firm providing Respondent with bid – go to CPA website: Rule 20.11, (27) for a particular scope or portion of the solicitation including supplies.

14. HSP Submission Requires
HUB SUBCONTRACTING PLAN (HSP) METHODS & REQUIREMENTS
HSP Methods
Method I
Method II
Method III
Method IV
Method V
HSP Submission Requires
Respondent Information
Respondent Company Information
List of Subcontractors + percentage
Self Performing Justification
Good Faith Effort – Attachment A when using
all certified HUB’s for project, or meeting or
Exceeding the HUB goals
Good Faith Effort – Attachment B use when
HUB total does not meet or exceed HUB goals
HUB Subcontracting Opportunity
Notification form (optional)
Progress Assessment Report

15. HSP Method Options Method I Method II Method III Method IV Method V
HSP SUBMISSION METHODS
HSP Method Options
Method I
100 % of your subcontracting opportunities will be performed using only HUB vendors;
Method II
Method utilizes HUB protégé (HUB only) for one or more of the subcontracting opportunities . Which is an approved M/P relationship by a state agency and posted on CPA’s website.
Method III
Method utilizes HUB’s and Non-HUB’s to perform the subcontracting work identified and the HUB goal identified in the solicitation is met or exceeded.
Method IV
Method utilizes HUB’s and Non-HUB’s to perform the subcontracting work identified and the HUB goal identified in the solicitation is not met or exceeded.
Method V
Respondent intends to self-perform all of the work utilizing their own resources, equipment, materials, supplies, transportation, delivery and employees.
All Methods
Require respondent information, company name and requisition number, plus subcontracting intentions and affirmation signature.

16. HSP Method Options All Methods HSP SUBMISSION METHODS
Require Respondent, Company and Requisition information, plus subcontracting intentions and affirmation signature. (Note: Please be sure to thoroughly read page 3 section 4 of the HSP)

17. HUB SUBCONTRACTING PLAN – RESPONDENT PLANNING ON SUBCONTRACTING1 2
1. Respondent Name/ Req. Number
2. Respondent’s Subcontracting
Intentions 3
3. Subcontracting Opportunities
This page is for subcontracting
opportunities identified by the
scope of work.
Place subcontracting opportunity
description, percentage of the
contract expected to be
subcontracted to HUBs and Non-
HUBs in correct column.

18. HSP ATTACHMENT A – IF USING METHOD I OR III (required for each subcontracting opportunity listed)1 2
1. Respondent Name/ Req. Number
2. Subcontracting Opportunity 3
3. Subcontractor Selection
Identify:
Company Name
Texas Certified HUB (Y) or (N)
(note: VID # is required, for HUB and
Non-HUB. Do not enter Social Security
Numbers).
Texas VID or Federal EIN #
Number Percentage
Dollar Amount

19. HSP ATTACHMENT B – IF USING METHOD II (required for each subcontracting opportunity listed)1
1. Respondent Name/ Req. Number 2
2. Subcontracting Opportunity Description 3
3. Mentor Protégé Program (check yes)
Complete section B2: if the respondent is
participating in a Mentor Protégé Program please
complete section B1 and B2 for each sub-
contracting opportunity.

20. 1. Respondent Name/ Req. Number 2
HSP ATTACHMENT B – IF USING METHOD IV (required for each subcontracting opportunity listed) 1
1. Respondent Name/ Req. Number 2
2. Subcontracting Opportunity Description
3. Subcontractor Written Notification 3
Complete form documenting contact
information for each subcontracting opportunity
listed.
List (3) three certified HUBs and (2) two
Trade Organizations or Development Centers for
each subcontracting opportunity listed.
Provide Supporting documentation
( , fax, etc.).
Contact potential bidders with a minimum of 7
Working days. The initial day of notification is
Considered to be “day zero”.

21. HSP ATTACHMENT B – IF USING METHOD II OR IV (required for each subcontracting opportunity listed)1 2
1. Respondent Name/ Req. Number 3
2. Subcontracting Opportunity Description
3. Subcontractor Selection Name
Identify:
Company Name
Texas Certified HUB (Y) or (N)
(note: VID # is required, for HUB and
Non-HUB. Do not enter Social Security
Numbers).
Texas VID or Federal EIN #
Number Percentage
Dollar Amount
(please provide justification if Non-HUB
subcontractor is not selected)

22. Method V HSP if using Method V
Requires Respondents, Company, Requisition information, subcontracting intentions, page 3 “Self Performing Justification and affirmation signature. 1
1. Respondent Name/ Req. Number 2 3
Subcontracting Intentions
Self Performing Justification
4. Affirmation Signature 4

23. Supporting Documentation for Method IV
HSP REMINDERS
Communication
Changes to the HSP are not allowed by the Respondent, until
after Contracts are awarded. The HUB Program Office must be notified
immediately and in advance in order to receive approval of the HUB
Subcontracting Plan.
The HUB Program Office will contact the awarded contractor
requesting their participation in a Post Award Meeting once the
contract has been awarded.
Supporting Documentation for Method IV
Documentation is also a key to a successful HUB Subcontracting Plan.
The Respondent must submit documentation to the HUB Program
Office with their initial response to demonstrate that a Good
Faith Effort was made in the process of developing and submitting an
HSP.
Examples include :
Read Receipt from
Fax Log
Certified Letter

24. POST AWARD REMINDERS
Prime Contractor Progress Assessment Report
Required Monthly with All Pay Request.
List All Sub-contractors payments (HUBs and Non-HUBs).
Required even if you are Self-Performing all the work.
Send notification to subcontractors within 10 days of the award and
a copy to the HUB Program Office at

25. DSHS DADS/DARS DFPS DSHS HHSC HHSC
QUESTIONS – HHS HUB PROGRAM COORDINATORS
DSHS
Michael Herman – 512/
DADS/DARS
Stella Roland – 512/
DFPS
Joy Simmons – 512/
DSHS
Karen Williams– 512/
HHSC
Sherice Williams – 512/
HHSC
John Wesley Smith– 512/
The link below will access general information and step by step instructions
concerning the required steps to complete the form(s).
The link below will access the HHSC website for HUB organizations and
subcontracting opportunities.
Health and Human Services Commission – HHSC
Department of Aging and Disability Services – DADS
Department of Assistive and Rehabilitative Services – DARS
Department of Family and Protective Services – DFPS
Department of State Health Services - DSHS

26. Permissible Contact
The sole point of contact for inquiries concerning this RFP is: Charlotte Brooks, M.Ed., CTCM (512)

27. Questions Submittal Followed by Break
Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS)
Questions Submittal
Followed by Break

28. Non-Binding responses to Vendor Questions
Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS)
Non-Binding responses to Vendor Questions
Responses given at the Vendor Conference are non-binding verbal responses to vendor questions.
Binding responses will be posted on the ESBD (Electronic State Business Daily) website by 1/21/16.

29. Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS)
Closing Comments