1. How Can I Strengthen my Sport Club Budget?
How to estimate your clubs revenues and expenses for the future!

2. Some Helpful Advice Set realistic goals
Setting tough, but achievable goals gives you something to work for and has a greater reward when reached.
Always go back into your clubs history
Use previous budgets and budget requests to guide you.
May find old sources of income in other on campus accounts.
May find past donors or sponsors.
Can use historical numbers and thus eliminates guessing on your part.
Stay in contact with Alumni
Most experiences for graduating students was very positive and are willing to give back, especially for a cause they were involved with.
Be transparent
Let club members know where funds are going and what the benefit to all of the clubs hard work is for. Let them be involved.
Guide them to your clubs goals!

3. Where do I start? Determine what goals your club has?
Simple – raise enough money to cover league fees
Complex – make my club a “brand” on campus
Short Term – recruit enough students to have a B team
Long Term – compete at nationals every year
Determine how much money club raised last year
Dues
Fundraisers
Rec Sports Allocation
Donations
Grants – through your National Governing Body
Determine how much money club spent
Entry Fees (Leagues and Tournaments)
Travel
Equipment
Uniforms

4. Club Income: Dues Most Common Source of Club Income
How Can I estimate this?
Club Growth
University Enrollment
Will decreasing cost per player increase participation?
Always Round Up!
Shows you want the club to grow.
Never settle, always look to improve!

5. Club Income: Fundraisers
Most Time Consuming Effort
How Can I estimate this?
What did we do last year?
Was it successful?
What are other clubs doing?
SC is a community, clubs do not compete against each other.
Will discuss ideas later in meeting.

6. Club Income: Donations
Hardest to Come By
How Can I estimate this?
Have we done this before?
What was the outcome?
Who can we solicit?
Family, Friends, Local Businesses
Meet with Rec Sports and Athletics to see if there is a list of who you cannot contact!
Do not put donations in request unless you seriously expect a donation.

7. Club Income: Other Items
Sources:
NGB Grants
Usually require some sort of community service in return.
Volunteering at Athletic or University events
Refunds
Anything that may not come from the previous sections.

8. Club Expenses: Entry Fees
Most Important Expense!
Where can I find this?
Can be found on league or club websites.
If unsure you can refer to previous purchase requests.
National Events
Request through Contingency and Club Sport Council.

9. Club Expenses: Equipment
Evaluate how important the equipment is to your club and why.
Is it Essential, An Enhancement, or a Luxury item.
Use quotes from websites and vendors.
See Rec Sports for specific vendors or discounts.

10. Club Expenses: Miscellaneous Items
Any unforeseen expenses.
Coach Salaries
Come from fundraised funds, but good when evaluating budget.
Referee Fees
Facility Rental Fees
Team Liability Insurance Policies

11. Club Expenses: Travel Use most up to date schedule. Lodging Expenses
Where have you traveled?
How likely are you to make the same trip?
Look at hotels that you have recently stayed in.
Lodging Expenses
Be sensible.
How many rooms do you need to fit comfortably?
Rental Cars
Plane Travel
Used as alternative for more expensive land travel.
Rec Sports or University Discounts.

12. Rec Sports Allocation: Factors that Contribute to what you Earn
Current Sport Club Standing
How Long your Club has been Active
Sport Club Tier
Competitive or Recreational
Red, Black, White Level
Club Need
More active clubs have priority.
Essential Expenses
Willing to provide support to help you operate.
Our Example:
Shows High Need for Allocation
Proposed Tier System
Red Tier
Highly Competitive Clubs
Black Tier
Moderately Competitive Clubs
White Tier
New and Recreational Clubs

13. Going Forward Aim to raise more funds than you spend.
Allows for carryover into next year, making your future budget larger.
Use Checkbook Method.
Guide your club to the goals you set.
Your budget is a reflection of your club, your hard work, and effort.
Where do you see yourself next year?
Set yourself up for success in the future.
Evaluate club successes and failures.
Did you run out of funds?
Where did you need financial help?
Where did you use less funds than you planned?
Where can you cut costs?

14. Don’t Hesitate to Ask Questions
Jason Harrington Coordinator of Intramural and Sport Clubs