1. Business World champions
Mon 24th April 2017

2. Agenda Recap Project update: what’s happening now
Business World fundamentals
Business World system familiarisation: submitting expenses
Q&A

3. Recap

4. Recap: a feature of Business World
HSTD XTRNLLY N TH CLD
Hosted externally in the cloud

5. Recap: a feature of Business World
NTTV NTRFC
Intuitive interface

6. Recap: a benefit of Business World
VSTLY MPRVD RPRTNG CPBLTY
Vastly improved reporting capability

7. Recap: a benefit of Business World
RDCTN N PPR CPS ND FLNG
Reduction in paper copies and filing

8. Recap: a benefit of Business World
QCKR ND MR TRNSPRT WYS F WRKNG
Quicker and more transparent ways of working

9. Project Update: what’s happening now?

10. New Payslip Improved, cleaner layout
Bank account number masked for security
Annual salary, hours, grade and spine point broken down by position
Monthly pay, allowances and overtime (if applicable) broken down by position
Improved, cleaner layout
More informative particularly for those with multiple positions

11. Teaching & Scholarship Staff (on myBirkbeck for Staff)
Breakdown of payments by module with details of adjustments
Pop-up lists payments per module over the previous 12 months
Non-teaching duty payments
(if applicable) listed at the bottom

12. Business World Fundamentals

13. Four cornerstones of Business World
Attributes
Relations
Account Rules
Reporting

14. Four cornerstones of Business World
Attributes
Relations
Account Rules
Reporting

15. Attributes and Attribute Values
Dogs
Labrador
Staffy
Pug
Cats
Burmese
British Short Hair
Scottish Fold
Attribute
Values

16. Attributes and Attribute Values

17. Relations link attribute values together
Attributes
Attribute values
Relations link attribute values together

18. Four cornerstones of Business World
Attributes
Relations
Account Rules
Reporting

19. Four cornerstones of Business World
Attributes
Relations
Account Rules
Reporting

20. Account Rules 18 account rules
Ensure the right data is gathered in the right format so we can produce the right reports
e.g. Overseas travel costs
When submitting travel expenses you must enter the destination. This allows reporting of travel expenses inside and outside the UK
18 account rules

21. Four cornerstones of Business World
Attributes
Relations
Account Rules
Reporting

22. Reporting in BW
Two kinds of reports

23. Four cornerstones of Business World
Attributes
Relations
Account Rules
Reporting

24. Enquiry Tools: Simple

25. Enquiry Tools: Advanced
Use wildcards
Combine attributes
Open value lookup window
Filter results

26. Data Control
Department Head sees own data plus date for all team leaders and all team members
Team Leader sees own data plus data for all team members
Individual contributor sees own date only

27. Account code + SubProject
What
Who or Where
Enter account codes using descriptions

28. Document Archive e.g. HR - contract, P45 Expenses – receipts
Procurement – invoices, supplier contracts
Project management – committee approval papers for capital projects
e.g.

29. Electronic Workflows Workflow managed within system
Process is faster, more efficient
Process is more transparent

30. Demo: Submitting Expenses

31. Next meeting: Monday 8th May, 10:30-12:00 (MAL B18)

32. Where to go for more information
Website
Contact Us
Project website – start to see more information there over coming weeks. Also where we will post information about training and support. us