1. SAP Business Integration

2. SAP: S – Systems A – Applications P – Products Integration through Processes & Organization Structure

3. R/3 SAP Integration Integrated Solution Client / Server Open Systems
Financial
Accounting
Sales &
Distribution
Materials
Mgmt.
Controlling
Production
Planning
R/3
Fixed Assets
Mgmt.
Integrated Solution
Quality
Mgmt.
Project
System
Client / Server
Plant
Maintenance
Open Systems
Workflow
Human
Resources
Industry
Solutions

5. Procurement Process Outline Agreement Scheduling Purchase Agreement
Demand
Purchase
Requisition
Vendor
Order
Goods Receipt
& Inventory Mgmt.
Accounts
Payable
Invoice
Verification
Scheduling
Agreement

6. Internal Order - Company Picnic
Settle Order to Departments
Invoice
Verification
Purchase
Requisition
Purchase
Order
Goods Receipt
of Hats

7. Sales Process — Trading Goods
Packing
Customer Order
Picking
Accounts Receivable
Billing
Goods Issue

8. Sales Process Finished Goods
Availability
Check
Goods Issue
Customer Order
Partial Payment
Billing
Final Payment

9. Sales Process Finished Goods
Availability
Check
Independent
Demand
Customer Order

10. Sales Process Finished Goods
Dependent
Demand
Production
Scheduling
MRP Run
Purchasing

11. Sales Process Finished Goods
Goods Issue
to Shop Floor
Production
Goods
Receipt

13. Production Process Shop Floor Goods Issue Order Settlement
Goods Receipt

14. FI Overview FI AP AR AM GL
CON
Special
Ledger

15. Financial Accounting External Accounting Financial Position
Stockholders
Bankers, Lenders
IRS, Taxing Authority
External Auditors
SEC
External Accounting
Balance Sheet
Profit & Loss
Financial Position

16. Controlling Internal Accounting Departmental Expense Report
Salaries 10,000
Overhead ,000
Other 5,000
Total 23,000
Department
Managers
Controllers
Executives
Senior Management

19. Client Highest hierarchical level in an SAP system
A complete database containing all the tables necessary for creating a fully integrated system
Master records are created per client
A whole business entity.

20. Company
Consolidated financial statements are created at the company level
A company can include one or more company codes
All company codes must use the same chart of accounts and fiscal year

21. Company Code A required structure A legally independent entity
The smallest organizational unit for which accounting can be carried out
The level where business transactions are processed
The level where accounts are managed
The level where legal individual financial statements, such as the balance sheet and the profit and loss statement, are created

22. A COMPANY CODE IS...
A BALANCED SET OF BOOKS

28. Master Data
In SAP master data describes objects (items) of a business like accounts, materials, services, vendors, and customers.
The information in a master data record usually remains unchanged over an extended period of time.

29. Master Data
Business rules and supportive information are stored in master data records.
Each master data record is unique in name or number.
Internal or external number ranges are possible.

30. Accounts Payable Master Records - Vendors
A master record must be created for every vendor
Centralized data for both MM & FI
General data
Address
Control data
Payment
transactions
Company code data
Account
management
Purchasing org
data
Purchasing
Partner
functions

31. Vendor Master Address screen Address screen Control Vendor Name
Payment transactions
Address screen
Vendor Name
Search Term
Street address, City, Postal code
Country
Language
Telephone, Fax, Data numbers

32. Vendor Master Account control Control Tax information
Customer
Tax information
Tax juris. code
Reference information
Person subject to withholding tax
Address screen
Control
Payment transactions

33. Material Master
The material group field allows similar materials to be managed together.
Material group is used in reporting - e.g., LIS -Logistics Information System and for workflow.

34. Material Master
Material master data can be related to all organizational levels. General information of a material (description, number, base unit of measure) however has to be related to the highest level of organization - the client .

35. Material Master - Views
Basic data
Classification
Sales: sales organization data
Sales: general/plant data
Sales text
Purchasing
Purchase order text
Forecasting

36. Material Master - Views
MRP 1, 2
Work scheduling
Storage
Warehouse management
Quality management
Accounting
Costing

37. Material Type The material type is used to categorize materials.
Example: raw materials, finished goods, trading goods, etc.
The material type defines the material attributes, e.g., valuation, procurement, price control

38. Material Types

39. Material Type
The material type also controls number assignment, field selection, and account determination.
Standard material types are used in all industries. The following material types come already designed as a reference.

40. Material Type - Examples
ROH - raw materials, purchased externally only, no sales view
HAWA - trading goods, always purchased externally, are sold without any change to
the material, no manufacturing views exist
FERT- finished goods are produced internally no purchasing view exists

41. Material Type Additional material types: HIBE: Operating Supplies
VERP: Customer returnable packaging
LEER: Empty containers
KMAT: Configurable material
ERSA: Spare parts
DIEN: Services

42. Material Type NLAG: Non-stock, non-valuated material
UNBW: Non-valuated, stocked material
FHMI: Production resources/tools
WETT: Competitive products
PROD: Product group
IBAU: Maintenance assembly (Plant Maintenance)

43. Master Data - Work Center
Specific production facility, consisting of one or more of the following -
Equipment (sewing machine)
Operations (assembly line)
People (quality inspection)

44. Sub Manufacturing Group
Cost Center Groups
H1 (CA 1000)
Standard Hierarchy
H1000 (Company 1000)
HQ_ _
Sub Headquarter Group
MFG_ _
Sub Manufacturing Group
Cost Center Group
P_ _10
A_ _10
P_ _20
A_ _20
Cost Centers
P_ _30
A_ _30
A_ _40
A_ _50
A_ _60

45. Cost Center Groups Logical groupings of cost centers
Facilitates reporting, planning, and allocating costs

46. Cost Centers A cost collector or cost bucket
A way to identify where the costs were incurred
A department or responsibility center such as Finance, Accounting, Human Resources
Must be assigned to a cost center group in the standard hierarchy

47. Cost Centers Cost center Valid from To Name ? Description Basic data
Person in charge
Department
Cost center type
Hierarchy area
Business Area
Currency
Profit center

48. Navigation

49. Standard Features of Navigation
Logging On and Off
Screen Features
Navigation
Working with Sessions
Entering Data
On-line Help and System Messages
Setting User Defaults

50. Logon Screen

51. User Enter the name of the SAP user.
Users of SAP system are client-specific, which means that having a user identification on one client will only allow access to that particular client.

52. Password Rules Letters Numbers Easy to remember 3-8 Characters long
No 3 Characters can be the same
Do not start with a ? or an !
Do not use previous 5 passwords

53. Language
SAP supports multi-national character sets and languages on the same system, at the same time.
Default languages are English and German.

54. Easy Access Outline Structure

55. Application Tool-bar Enter icon Back button Exit button Cancel button
Print button
Find/Expand icons
Scroll icons
Create a new session
Create a desktop shortcut
Help icon
Command field
Save icon
Application Tool-bar

56. Screen Features Title Bar Menu Bar Customizing Display Options
Application
Toolbar
Entry Fields
Status Bar

57. Navigation Using menus Using transaction codes System > Status
Using /n
Working with multiple sessions
Using /o

58. Entering Data Types of entry fields Moving between fields
Radio buttons and check boxes
Possible entry fields
Match-codes
Saving data
Canceling data

59. Field Types There are three types of Entry Fields Required
Default entry
Optional entry field

60. SAP Fields
Each field has two parts
Field Name
Entry Field

61. Match-codes Match-codes find records Material Vendors Cost Centers
Equipment

62. Sessions
An SAP session is a window in which the user may perform a particular task.
A User may have up to nine sessions open at one time.

63. Reporting Three basic steps to running a report Access the report
Enter selection criteria
Execute the report

64. On-line Help
Help on screen fields - F1 - Extended help - Reference information - Technical information
Displaying possible entries - F4
Using the Help menu - Extended help - R/3 library - Getting started

65. System Messages
E - Error an invalid entry has been made. The cursor moves to the field where the error has occurred.
W -Warning, indicates a possible error. The user can continue without changing.

66. System Messages I - Information
A- Abnormal End, indicating serious system error. Contact system personnel.

67. Logging Off Menu Path: System> Logoff Exit button Control Box
For security purposes it is important to log off SAP at the end of the day or whenever you leave your PC. Your username is linked with every transaction you perform to provide an audit trail. When reviewing transactions or running reports the user name of the person responsible for entering or maintaining system information is displayed.