1. To the 2017 AWWA Water Matters! Fly-In Prep Webinar March 2, 2017
Welcome!
To the 2017 AWWA Water Matters! Fly-In Prep Webinar March 2, 2017

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3. Today’s Topics Introduction to Fly-In resources Scheduling meetings
Engage smartphone app
Fly-In logistics

4. Why we’re here To advance specific legislative issues
To further relationships with members of Congress
To establish/reinforce AWWA as vital source of information on water issues
To serve the water community and our customers

5. Our legislative issues
But first,
THANK YOU!
Your hard work helps makes water a priority in Washington!

6. Fly-In resources
Materials can be found on the AWWA website:
Issue papers
Committees of relevance
Committee rosters
Water Week links

7. Fly-In resources
Materials can be found on the AWWA website:
Please study the issue papers prior to your visit; we will cover in-depth in future presentation

8. Scheduling meetings “Key meetings” email sent last week
If you have not made meeting requests, now is the time
If you have made requests and have not gotten a response, follow up
Communicate meeting schedules, both with fellow state delegates and DC office

9. Meeting scheduling: Why this is important
“Touch” maximum number of offices
Hit critical members on critical topics
Assistance for delegates in scheduling meetings

10. Meeting tracking
Knowlegis tracks your meeting schedule:
Make sure to enter in the address correctly. If you don’t enter it correctly, you’ll get the wrong representatives.

11. Meeting tracking
Your representatives and senators based on your address
These are simply the representatives who serve the address you entered. If you are meeting with additional members from your state, click on the “Elected official not shown?” link.

12. Meeting tracking
To select other officials (not from your state/district)
Search by last name or by statechamberofficial.

13. Meeting tracking Enter your meeting times
Enter the time/date of the meeting, as well as the staffer you will be meeting with. If the member is attending, check the “member attending” box. If a staffer attends that was not on the original meeting invite, please add their name to your meeting evaluations. Make sure to select the Washington, DC office as the meeting location.

14. Meeting tracking
Success!

15. Meeting tracking Evaluation form automatically generated
This form will be generated automatically, so you can enter your information in immediately after. These forms will be given to you when you check in at the hotel.

16. Meeting evals and notes: Why this is important
Your evaluations help us continue to educate Congress after you leave
When DC staff goes back to an office, it helps to know what was said previously
Be specific! The more detail in your evaluations, the better

17. Meeting evaluations
Evaluations can be entered online:
If you can’t enter your notes immediately after the meeting, you can do it online.

18. Meeting evaluations
Select the members you met with

19. Meeting evaluations
Add additional meetings you attended or participated in

20. Meeting evaluations
Add your meeting notes

21. Meeting evaluations
Success!

22. Engage App
Much like the app for ACE, this tool will allow you to take information about the Fly-In with you wherever you go during your stay in DC

23. Engage App
To download, go to the App Store (iPhone) or Play Store (Android) and search “Engage Advocacy”

24. Engage App
Finding our event: search “American Water Works Association” or simply “water”

25. Engage App Items of interest: dashboard and notifications
The dashboard keeps track of events on your personal agenda, as well as the main Fly-In schedule. For notifications, if there is big news, i.e. metro shutdowns, inclement weather, etc., you will receive a message from DC staff. You will see two notifications as soon as you download the app. In these messages are links to enter your scheduled Congressional meetings, as we discussed earlier, as well as a link to enter your meeting evaluations.

26. Engage App Items of interest: schedule
ScheduleState delegation prepResources

27. Engage App
Items of interest: attendees

28. Engage App Items of interest: stay connected
Timeline allows you to post notes to the entire attendee list. If there are problems getting in a building, if you had a really good meeting, if there is anything you think other delegates should know, post it here. Twitter allows you to see everything with our hashtag: #WaterMatters. If you are using Twitter, please tweet about your meetings, pictures with members, etc, using this hashtag. AWWA is making a concerted effort to drive up social media hits. Sample tweet: “Had a great meeting with Rep. Beyer to ensure safe drinking water. #WaterMatters #AWWA”

29. Engage App
Items of interest: getting around Washington

30. Fly-In logistics Materials we provide Visiting a Congressional office
Hill logistics
Water Week

31. Materials we provide Issue papers on AWWA letterhead Pocket folders
Portfolio bags
Congressional directories (one per delegate!)
‘Tell-ask’ papers
Talking points for you to hold on to

32. Again, welcome!
If this is your first Fly-In, may seem a little overwhelming
Don’t worry; it’s easier than you think, and a lot of fun!
At the startup briefings, there will be lots of veterans to advise you

33. Visiting a congressional office for the first time
Remember, you are a constituent (and I hope a voting one!)
Members/staff are there to serve their constituents
They want to know what you want or care about
You are community leaders!

34. On the way to the Hill
As we have preached, important that we have one meeting per congressional office, not multiple meetings
Dress professionally, but be aware you will be doing a lot of walking on hard floors
Look at the map
Three House office buildings, three Senate buildings

35. While on the Hill Don’t be discouraged if you meet with staff member
Usually young, but very bright
They are the eyes, ears and filters for members
Be patient; their knowledge of our water issues may not be great
‘Mile wide and an inch deep’
Some eventually become senior staff or even Members!

36. Protocols on the Hill Photos are OK, but ask before you start shooting
Videos not OK
Do not try to make a campaign donation or even discuss that; must take place outside the office
AWWA is a 501(c)3 under tax code; means no involvement in campaigns

37. Protocols on the Hill Security
Be prepared to have your briefcases, purses x-rayed
You will walk through a metal detector
All House and Senate buildings and Capitol are secure
When in doubt, ask a Capitol police officer if it’s OK to go through an certain door or hallway
Ask staff for directions to offices, cafeterias

38. Water Week

39. Congressional Reception

40. Tommy Holmes. Sean Garcia. Patty Chism Legislative Director. Sr
Tommy Holmes Sean Garcia Patty Chism Legislative Director Sr. Legislative Analyst Office Coordinator AWWA AWWA AWWA