1. Rich DeMary / Tammy Patton
RMC Workshop
Rich DeMary / Tammy Patton

2. Agenda
Update on Exemplar Global Transfer of Aerospace Activities to Probitas Authentication
Re-Authentication Requirements and the Application Process
Observations and Reminders

3. Update on Exemplar Global Transfer of Aerospace Activities to Probitas Authentication

4. Timeline February 15: Purchase agreement signed
February 29: Completed purchase of Exemplar Global’s aerospace business
March 1: Transfer of Auditor and Training Provider records
650 Auditors representing 960 certifications
7 Training Providers with 14 courses
September 1: Transfer complete

5. Transfer Requirements
Transfer requirements included:
Complete review of historical records to ensure most recent certification decisions were based on accurate and complete records
Transfer to be completed by September 1
Notification to auditors of their right to “opt-out”

6. PROCESS FOR VALIDATING AUDITORS
Resolution 107
Where the Sector Management Structure (SMS) approval of a Training Provider Approval Body (TPAB) or Auditor Authentication Body (AAB) is withdrawn, current approvals or certificates issued by the applicable AAB or TPAB shall be valid and eligible for transfer to another approved TPAB or AAB for a maximum of six months after the withdrawal of the AAB or TPAB, or until the Auditor or TP's authentication / approval / certificate expiration; whichever is less.
The accepting AAB or TPAB shall have the responsibility to obtain, review and validate conformance of the required authentication(s) or approval decision records, prior to making their authentication(s) or approval decision

7. Transfer Priorities Priority 1
Transfer of auditors currently in an application or appeal phase
Priority 2
Transfer of auditors coming due for recertification through June 1
Priority 3
Transfer of auditors based on recertification dates (soonest to latest)

8. Transfer Process
Step 1: Creation of Probitas database account for each auditor
Status: Completed the creation of 650 auditor accounts
Step 2: Transfer and processing of applications in-process
New Auditor applications
Recertification applications
Appeals
Status: Completed

9. Transfer Process Step 3: Records for Pending Applications
Verification and transfer of records for auditors coming due for recertification prior to June 1
Status: Completed 160 recertification applications
Step 4: Remaining Records
Complete the verification and transfer of records for remaining auditors
Transfer based on recertification date, soonest to latest
Status: Continues with the goal of completion by September 1

10. Transfer Process Auditor account created
Certification dates in account match the auditor’s previous authentication cycle
Probitas uploads the auditor’s documents into the account and verifies the accuracy and completeness of the required documents
A “snapshot” of auditor’s current Exemplar Global OASIS record is saved to auditor’s account
Approval is granted after verification of documents
Probitas s auditor notifying that the transfer is complete
Probitas creates OASIS record and “withdraws” Exemplar auditor record

11. Transfer Process
If within 6 months of expiration date, auditor may begin the re-authentication process
If within 3 months of expiration date, auditor must begin the re-authentication process

12. Transfer Process
If you have not been contacted by Probitas, you will be in the very near future
You will be asked to verify your existing records that will be uploaded into a Probitas account that we have created for you
We will then approve you as a Probitas auditor in the OASIS database and issue you a certificate and cards
Once you are in OASIS as a Probitas Auditor, we will “Withdraw” your Exemplar Global authentication record(s)

13. Re-Authentication Requirements and the Application Process

14. Re-Authentication Requirements
Requirements for Re-Authentication
Minimum of four (4) aerospace audits within the previous three years
Minimum of fifteen (15) hours of relevant Continuing Professional Development within the previous three years
Any other aerospace sector training requirements (i.e. AS9101E:2014)
Complete the application process (3 months prior to expiration is preferred)

15. The Application Process
Type address and password. Click

16. The Application Process
Double click

17. Application Page
CPD
Audit Log

18. Submitting CPD Information and Certificates
Upload CPD certificates by clicking the

19. Submitting CPD Information and Certificates
Enter information about the CPD
Click on
and select certificate from computer
then

20. Submitting the CPD Log Upload CPD Log by clicking the Click on
and select file from computer
Click

21. Completing the Application
When you have completed the upload of your documents, select
You will then be asked to make payment, either by credit card or invoice
Proceed to Declaration

22. Application Status
Work in
progress
Request for
additional
information

23. Application Status
AAB Review
Approved with
new expiration
date

24. Observations and Reminders

25. Observations and Reminders
OASIS
Probitas places priority on OASIS records and dates when there is a conflict (e.g. Exemplar certificate expiration dates)
Auditor is responsible for maintaining current contact information in OASIS
Auditor is responsible for being aware of expiration date(s)

26. Observations and Reminders
Re-Authentication Requirements
CPD Log should contain the number of credit hours for each training event, and certificates should be uploaded in the application to support the CPD requirement
Audit Logs must include the company that hired you to conduct the audit, and company contact information to verify your participation in the audit
In the absence of this information, re-authentication decisions may be delayed

27. Observations and Reminders
Applications for Grade Expansion
If applying for grade expansion (e.g. AS9100 AA to AEA), using the “2 in 15” work experience criteria, the Witnessed Audits cannot be conducted by:
An AEA that qualified for AEA through the same “2 in 15” route
An AEA that is also an official member of the audit team
Witnessed Audit Reports need to include the witness auditor’s contact information

28. Tammy Patton, Certification Coordinator
QUESTIONS
Rich DeMary, Director
Tammy Patton, Certification Coordinator