1. Introduction to the Faculty Evaluation System
REVISED 7/7/2016 by William Faber

2. Learning Objectives for this Session
After completing this session you should be able to…
Articulate the philosophy behind the faculty evaluation system
Describe the components of the system
Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR)
Describe the basic requirements for tenure, promotion and merit
Describe the timeline for annual documentation and the multi-year timeline for merit increases and promotion

3. Philosophy Recruit and retain highly qualified faculty
Reward exemplary faculty
Improve student learning
Promote excellence in teaching and learning
Encourage collegiality
Improve institutional quality

4. Satisfactory Standards of Employment (SSE)
Refers to the standard that each full-time tenured faculty member at GRCC has to meet in order to maintain ongoing employment.
Must be met every year
Are used for those full-time tenured faculty not seeking rank or merit increases
Must be indicated on Faculty Performance Evaluation plan (FPE) form

5. Yearly Distribution Requirements (YDR)
Pre-tenure and temporary faculty members
Tenured Faculty
Must be met in order to maintain ongoing employment
Must be indicated on Faculty Performance Evaluation plan (FPE) form
Must be met to achieve merit and progress in rank
Must be indicated on Faculty Performance Evaluation plan (FPE) form

6. Tenure & Promotion: Years 1 - 9
Requires a portfolio documenting the requirements for Associate Professor have been met
Requires a portfolio documenting the requirements for tenure have been met
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
Apply for tenure
Apply for associate
Year 1 2 3 4 5 6 7 8 9
Tenure
Associate $ $ $ $

7. Tenure & Promotion: Years 10 - Beyond
Must complete YDRs to progress towards merit
No portfolio required
Requires a portfolio documenting the requirements for Full Professor have been met
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
Apply for Full
Year 10 11 12 13 14 15 16 17 18 19 20
Full Prof. $ $ $
Years 21 – 33, merit point years = # 25 & #30

8. Components of Faculty Evaluation System
Teaching
Student Service
Professional Development
College Service (including Community Service)

9. Teaching Yearly Distribution Requirements
Satisfactory Standards of Employment
All observations completed
Pre-tenure: One semester observation completed by your Associate Dean and one semester observation by your Department Head or Peer
Post-tenure: Observation every other year – completed by your Associate Dean, Department Head, or Peer
Last year – no observation needed
All student evaluations completed
One project to assess student learning
All observations completed
Post-tenure: Observation every other year – completed by your Associate Dean, Department Head, or Peer
Last year – no observation needed
All student evaluations completed
One project to assess student learning

10. Professional Development
Yearly Distribution Requirements
Satisfactory Standards of Employment
9 clock hours per academic year
Can be done in the summer
Plans are not required, but reflection and documentation must be provided upon completion
9 clock hours per academic year
Can be done in the summer
Plans are not required, but reflection and documentation must be provided upon completion

11. Student Service Yearly Distribution Requirements
Satisfactory Standards of Employment
Participation in departmental advising plan
Plans are not required, but documentation of completion is required
Participation in departmental advising plan
Plans are not required, but documentation of completion is required

12. College Service Yearly Distribution Requirements
Satisfactory Standards of Employment
30 clock hours of service / year
Can be done in the summer
Must include:
1 departmental level activity
and 1 interdepartmental activity
15 clock hours of service / year
Can be done in the summer

13. Substantive Project Yearly Distribution Requirements
Satisfactory Standards of Employment
Minimum of one each year
"Substantive" is defined as:
taking a minimum of 15 hours per year to complete
having a clear outcome or product that results from the project
meeting a clear need of the Department or College
Not required

14. Additional Responsibilities
These are the same for both SSE and YDR

15. Decision-Making Process
Review of the Faculty Performance Evaluation Plan/Report Review of Portfolios
Faculty member submits FPE Plan
Plan is reviewed by DH/PD. Once approved…
…it goes to the appropriate Associate Dean for Hiring and Evaluation for approval
Faculty member submits portfolio
Portfolio is reviewed by committee (including DH/PD)
Portfolio is reviewed by the appropriate Dean
Portfolio is reviewed by the Provost who makes the final decision

16. Online Documentation
This is a screenshot from the PeopleSoft form…

17. Faculty Evaluation System Calendar
Please find the current GRCC Faculty Evaluation System Calendar at the GRCC Faculty Evaluation Website

18. Requirements for Tenure, Rank, and Merit

19. Requirements for Tenure
In order to be eligible to achieve tenure, the candidate must submit a portfolio showing that he or she has:
Met the Yearly Distribution Requirements
Completed required teaching observations and student evaluation reflection
Completed four substantive projects
Two of the substantive projects are pre-determined for non-tenured faculty:
New Faculty Institute (must be completed during the first year of employment)
On-line Hybrid Certification Course
Any additional trainings specified by the College

20. Requirements for Associate Professor
In order to be eligible to achieve the rank of Associate Professor, the candidate must submit a portfolio showing that he or she has:
Met the Yearly Distribution Requirements
Completed required teaching observations
Completed a substantive project for each year the Yearly Distribution Requirements were met
Completed any additional trainings required by the College

21. Requirements for Professor
In order to be eligible to achieve the rank of Professor, the candidate must submit a portfolio showing that he or she has:
Met the Yearly Distribution Requirements
Completed required teaching observations
Completed a substantive project for each year the Yearly Distribution Requirements were met
Completed any additional trainings required by the College

22. Requirements for Merit Increases
To be eligible for merit increases after attainment of the rank of Professor, the candidate must have:
Met the Yearly Distribution Requirements
Minimum of one substantive projects each academic year the Yearly Distribution Requirements are completed
Any additional trainings specified by the College
No portfolio is required

23. Requirements for Mid-Point Merit Increases
To be eligible for merit increases after attainment of the rank of Professor, the candidate must have:
Met the Yearly Distribution Requirements
Minimum of one substantive projects each academic year the Yearly Distribution Requirements are completed
Any additional trainings specified by the College
No portfolio is required

24. Requirements for Temporary Full-Time Faculty
Completion of the Yearly Distribution Requirements each year

25. Tracking Your Professional Development Participation

26. Viewing Your Training Summary…
In order to access your training summary, follow these steps…
Visit
Click “Login to CS9PROD”
Log-in using your username and password
In PeopleSoft, click “Self-Service”
Select “Learning and Development”
Select “Training Summary”
The training summary is an official record of an employee’s participation in both GRCC sponsored professional development and PD associated with approved leaves of absence.

27. For more information…
…please visit the Faculty Evaluation System Training Resources website at There you will find PowerPoint presentations, forms, copies of the signed agreements, links to recordings of the trainings, and other helpful information.

28. Learning Objectives for this Session
After completing this session you should be able to…
Articulate the philosophy behind the faculty evaluation system
Describe the components of the system
Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR)
Describe the basic requirements for tenure, promotion and merit
Describe the timeline for annual documentation and the multi-year timeline for merit increases and promotion

29. Questions?