1. RDA Training at EAL Session three— Carriers & Works
Charlene Chou
April 22nd, 2014

2. Agenda Homework of RDA Toolkit Summary of manifestations
Discussion and demo
Summary of manifestations
CJK examples
Describing carriers
RDA chapter 3
Identifying works
RDA chapter
Q&A

3. Summary of manifestations
Date of Publication
*If no publication date on resource, supply a probable date whenever possible
*LC-PCC PS provides instructions on supplying a probable date of publication, rather than giving “[date of publication not identified]”

4. Examples: Supplying Dates
Title page verso: Copyright ©2009
Prefaced signed: June 2009
Date of publication: not given
Transcription: 264 #1 $a … $b … $c [2009]
008/06: s
008/07-10: 2009
008/11-14: ####
Title page verso: ©2009
Item received in: 2008
Date of publication: not given
Transcription: #1 $a … $b … $c [2009]
optionally: 264 #4 $c ©2009
008/06: t
008/07-10:
008/11-14:
p. 24. Examples
LCPS important practice in such situations.
Here are some examples of some of the most commonly occurring situations.
1st example: Supply a date of publication that corresponds to the copyright date, in square brackets, if it seems reasonable to assume that date is a likely publication date (If an item lacking a publication date contains only a copyright date).
2rd example: If the copyright date is for the year following the year in which the publication is received, supply a date of publication that corresponds to the year of copyright (if an item lacking a publication date contains only a copyright date).

5. Examples: Supplying Dates
Title page verso: ©1980//1980 printing
Date of publication: not given
Transcription: 264 #1 $a … $b … $c [1980]
008/06: s
008/07-10:
008/11-14: ####
Title page verso: ©1978//Sixth Printing 1980
Prefaced signed: June 1978
Date of publication: not given
Transcription: #1 $a … $b … $c [1978]
optionally: 264 #3 $a … $b … $c 1980.
588 ## $a Description based on sixth printing, 1980.
008/06: s
008/07-10:
008/11-14: ####
p Examples
1st example: If an item lacking a publication date contains a copyright date and a date of manufacture and the year is the same for both, supply a date of publication that corresponds to that date, in square brackets, if it seems reasonable to assume that date is a likely publication date.
2nd example: If an item lacking a publication date contains a copyright date and a date of manufacture and the years differ, supply a date of publication that corresponds to the copyright date, in square brackets, if it seems reasonable to assume that date is a likely publication date. A manufacture date may also be recorded as part of a manufacture statement if determined useful by the cataloger.

6. Examples: Supplying Dates
Title page verso: Distributed 2008
Bibliography includes citations to 2007 publications
Date of publication: not given
Transcription: 264 #1 $a London :$b Gay Mens Press, $c [2008]
optionally: also give 264 #2 $a Chicago, IL : Distributed in North America by InBook/LPC Group, $c 2008
008/06: s
008/07-10:
008/11-14: ####
p. 25. Examples
1st example: Supply a date of publication that corresponds to the distribution date, in square brackets, if it seems reasonable to assume that date is a likely publication date. Also record a date of distribution as part of a distribution statement if determined useful by the cataloger (if an item contains only a date of distribution).
2nd example: If it does not seem reasonable to assume that the distribution date is a likely publication date, supply a date of publication, in square brackets, based on the information provided. Also record the distribution date as part of a distribution statement if determined useful by the cataloger ((if an item contains only a date of distribution).
Title page verso: Distributed in the USA in 1999
Prefaced signed: London, January 1993
Date of publication: not given
Transcription: 264 #1 $a … :$b … $c [between 1993 and 1999]
008/06: q
008/07-10: 1993
008/11-14: 1999

7. Supplying Dates – 5 Categories in RDA 1.9
Actual year known
264 $ … c [2010]
Either one of two consecutive years
264 $ … c [2009 or 2010]
Probable year
264 $ … c [2010?]
Probable range of years (“between ___ and ___?”)
264 $ … c [between 2008 and 2010?]
Earliest and/or latest possible date known (“not
before,” “not after,” or “between ___ and ___”)
264 $ … c [not before January 15, 2010]
p. 26. Supplying Dates (Date of Publication Not Identified in the Resource)
This slide shows the progression of having less and less information about probable dates. These five categories are a simplification of what appears in RDA via a series of examples.
With these five options, you should be able to supply a probable date of publication.

8. Summary of manifestations
Recording edition
Recording publication statement(s)
264 _0 - Production information
“in an unpublished form”
264 _1 - Publication information
264 _2 - Distribution information
264 _3 - Manufacture information
“…relating to the printing, duplicating, casting, etc., of a resource in a published form”
264 _4 - Copyright date
Recording series statement (4xx), frequency (310), identifier (ISBN, ISSN, etc.), note on title/issue (500/588)
Other notes—not core element

9. CJK Examples

10. Example: video-recording

11. CJK numerals: reprint of Chinese rare book

12. CJK Special Issues in Application of RDA 1. 8 Numbers, 2. 5. 1
CJK Special Issues in Application of RDA 1.8 Numbers, Edition Statement, etc option 1

13. RDA Toolkit—Chapter 3—Describing Carriers

14. Carriers: summary (RDA chapter 3)
GMD replaced by three new MARC tags
Content type -- RDA MARC 336 field (core)
Media type -- RDA MARC 337 field (LC/PCC core)
Carrier type -- RDA MARC 338 field (core)
Elements in each of the three fields
$a term; $b code (optional); $2 rdacontent, rdamedid, rdacarrier; $3 materials specified
Closed lists in RDA , ,
If no term is appropriate, record “other” and notify LC via a message to
If more than one term, repeat field or pick the predominant one; if unknown, record unspecified.

15. Book OCLC macro to add 33x Example & OCLC macro Two ways
Use OCLC macro: ToolsMacrosManage (Ctrl+Alt+Shift+G)OCLCAdd 33x
Create a text string for each format
Tips: you can set up a short-cut key via keymaps to do this all in one click

16. Recording Extent
Give if the resource is complete or if the total extent is known
RDA
Give number of units and appropriate term
A term from carrier type list: RDA
A term in common use (not in list): RDA
Exceptions: text (3.4.5), still images (3.4.4), notated music (3.4.3), cartographic resources (3.4.2), three-dimensional forms (3.4.6)

17. Extent of text: RDA options & LC practice
Single volume with unnumbered pages, etc.
Entirely unnumbered: 3 options in RDA
Both numbered and unnumbered sequences
Option c--LC practice
Complicated or irregular paging ( )
c)--LC practice

18. Changes from AACR2 related to Extent

19. Dimensions RDA 3.5 Rounded up to next whole centimeter
“cm” and “mm” are symbols, not abbreviations
Use ISBD full stop after symbol only if a 490 field appears in the record
MARC 300 $c
LC practice for alternative
Use inches for discs (RDA ) & for all audio carriers
CONSER for serials: not a core element for serials and online resources, but you may record it if you wish

20. Final punctuation in field 300
LC-PCC PS for 1.7.1
… When a record has a 490 field, insure that field 300 ends in a period.

21. Examples: MARC 300 &

22. Example: book with accompanying CD of lecture

23. Manifestations & items: other elements
Acquisitions and access information
020 $a $c Rental material (LC for 4.2)
MARC 037 $b, 270, 852 $m (if important for acq)
506 1# Access restricted to subscribers via username and password or IP address.
540 This film is restricted to classroom use.
856 (LC-PCC PS —if 1+, record all vs. PN guidelines)

24. Other characteristics
Font size (3.13)—closed list
340 ## $n giant print (36 point) $2 rda
Sound characteristic (3.16)
340 ## $a analog $c 33 1/3 rpm $g stereo
340 ## $a digital $b optical $g surround $h Dolby Digital 5.1 $2 rda
340 ## $a digital $g stereo $2 rda
Video characteristic (3.18)—PCC core for video recording when applicable
345 ## $a 3D $b 48 fps $2 rda (projection characteristics of moving image)
346 ## $a VHS $b NTSC $a rda (video characteristics)

25. Other characteristics—e-resources
Digital file characteristic—RDA3.19 (PCC Core
for cartographic resources—300, 347, 352)
MARC 347—Digital file characteristics
Note: PCC Provider-neutral guidelines: exclude file size

26. Other characteristics—music resources

27. Chapter 6—Identifying works and expressions
Chapter 19—Persons, families, and corporate bodies associated with a work
Chapter 20—Persons, families, and corporate bodies associated with an expression

28. RDA Toolkit—Chapter 6 (mostly) + chapter 19

29. Identifying the work
MARC has four possibilities for where this information can be coded
1xx + 240
1xx + 245
130
245
Terminology related to “works”
Title of the work (RDA )
Preferred title for the work (RDA )—the form of title constructing authorized access point
Variant title for the work (RDA )– aka “see references”

30. Sources of information
Sources for preferred titles ( )
Sources for other elements (6.1.1)
For all other identifying attributes of works and expressions, take the information of any source
Authorized access points for works ( )
Preferred title is the basis
AAP for the creator precedes the preferred title, as applicable
Additions to the preferred title as instructed under

31. Entities responsible for a work (0.6.3)
Elements for works
Entities responsible for a work (0.6.3)
Creators (19.2)—core element
More than one:
Only the first-named creator is required
LC-PCC PS 19.2: use cataloger judgment –provide more
Contributors—covered in next session on expressions
Preferred title for the work
Compilations vs. collaborations
Additions to access points for works
Variant access points for works
MARC authority fields for works

32. Compilers and modifiers as creators (19.2.1.1)
Changes from AACR2
No “rule of three”
Performer of works by different composers presented in a sound recording is not automatically considered a creator
Compilers and modifiers as creators ( )
If the selection, editing, etc. results in the creation of a new work
If substantially changes the nature or content of the original is considered a creator of the new work
Corporate bodies as creators ( )
LC-PCC PS, similar to LCRI for 21.21B2
RDA on government and religious officials as creators

33. Recording preferred title (6.2.2)
Parts of a work
One part ( )
Two towers for a part of J.R.R. Tolkien’s the Lord of the rings
Two or more parts ( )
Consecutively numbered with only a general designation
Book 1-6
Two or more unnumbered or non-consecutively numbered parts
Record the preferred title for each of the parts
LC-PCC PS for
Record the conventional collective title Selections as the preferred title for the parts, e.g. preferred title for the parts of the work in a compilation comprising books 1 and 6 of Homer’s Iliad: Selections

34. Compilations (6.27.1.4) and collaborations (6.27.1.3)
Who created what; Clues from the preferred source, table of contents, etc.
Multiple works by one creator
Identified by creator + preferred title
If compilation not known by a title, use a conventional collective title (doesn’t matter if title proper is distinctive)
Major changes from AACR2: no longer need to determine if the creator created works only in a single form and if the title proper of the compilation is “distinctive”

35. Compilation of 2 works by the same creator
*2nd 700 is optional

36. Multiple works by multiple creators
Compilation
By preferred title; without a creator (no single creator of the individual works)
Different creators/separate works: identify the compilation by its preferred title ( )
Title by which the compilation has become known (uncommon), or the title proper of the manifestation
Compilation lacks a collective title
LC-PCC PS 25.1
Use the title proper of the first work in the compilation and provide an analytical authorized access point for the predominant or first work in the compilation
Do NOT devise a title to use as a preferred title (LC-PCC Ps —generally, do not apply the alternative)
A work that is part of a larger work is considered a whole-part “related work”
Collaboration
Creator (principle or first-named) + preferred title

37. Compilation of works by different creators (no collective title)

38. Collaborative works—single work, multiple creators
Principally-responsible, or first-named creator
Exceptions listed in
Both corporate bodies and persons—prefer corporate bodies
Moving image resources—title alone
Some musical collaborations—see
Treaties—see
Multiple creators—no principal responsibility
AACR2: main entry under title, with no 1xx field, / by YYY … [et al.]
RDA: precede preferred title by first-named creator; access points for other creators: cataloger judgment (LC-PCC PS 19.3)

39. Commentary, etc., added to a previously existing work (6.27.1.6)
If presented as the work of the entity responsible for the commentary, etc.
AAP: the entity responsible for the commentary + the preferred title for the commentary
If presented as an edition, treat it as an expression
Use the AAP representing the previously existing work, e.g.

40. Alternative titles

41. Additions to Access Points Representing Works
Formulating the Authorized Access Point
Start with preferred title
Precede by creator, if appropriate
Addition(s) to make it distinct
RDA
Each possible addition discussed in detail in earlier provisions of chapter 6
Page 23: Additions to Access Points Representing Works
Remember that you formulate the Authorized Access Point by consolidating 2 (or 3) elements:
Start with the preferred title
Precede the preferred title with the creator for that preferred title, if appropriate
Make additions to the preferred title, as needed to make it distinct
 Look at instruction

42. Additions to Access Points Representing Works
Form of work (6.3)
Date of the work (6.4)
Place of origin of the work (6.5)
Another distinguishing characteristic of the work (6.6)
Page 23: Additions to Access Points Representing Works (cont.)
The four possible additions are:
form of the work
date of the work
place of origin of the work
another distinguishing characteristic of the work
[click to display text box]
 There isn’t a priority order, and you can give more than one if needed:
no priority order
can give more than one if needed

43. LC Policy on Differentiating Works -- LCPS 6.27.1.9
Generally:
“catalog” = the file against which cataloging is being done; may also take into account any resource which is known
use the a.a.p. whenever the resource is referred to in other a.p.’s (including subjects) or in notes citing relationships between resources
resolve the conflict by making an addition to the a.a.p. in the bibliographic record being created; do not also modify the existing record
do not predict a conflict
when a resource is republished or reproduced, the a.a.p. for the original is used for any republication
Page 23: LC Policy on Differentiating Works
Look at LCPS
Under RDA, monographs may not be in conflict. This is a major change from AACR2.
This LCPS addresses differentiating all works (serials, monographs, and integrating resources), and includes some specific guidelines for certain other categories of resources. Those of you who process those resources should be sure to follow the policies stated in this LCPS.
Some highlights of the ‘general’ portion of this LCPS:
define the “catalog” as the file against which the searching and cataloging is being done; catalogers may take into account any resource with the same authorized access point of which they know, whether or not it is in the catalog;
use the authorized access point whenever the resource is referred to in other access points, including subjects, and in notes citing relationships between resources.
generally, resolve the conflict by making an addition in the authorized access point in the bibliographic record being created; do not also modify the existing record;
do not predict a conflict;
when a resource is republished or reproduced, use the authorized access point for the original for any republication

44. LC Policy on Differentiating Works -- LCPS 6.27.1.9
“… with a parenthetical qualifier …”
Choice of qualifying term: Use judgment.
corporate body
date of publication
descriptive data elements, e.g., edition statement
place of publication
any word(s) that will serve to distinguish the works
more than one qualifier if needed
Page 24: LC Policy on Differentiating Works (cont.)
Some highlights of the ‘monographs’ portion of this LCPS:
The overriding instruction is: “ … construct an authorized access point with a parenthetical qualifier to differentiate the monograph being cataloged.”
Choice of qualifying term: Use judgment in determining the most appropriate qualifier. Possible qualifiers are (this listing is not prescriptive and is not in priority order):
corporate body
date of publication
descriptive data elements, e.g., edition statement
place of publication
use any word(s) that will serve to distinguish the one work from the other
if choosing the date or place of publication for a multipart monograph, follow the very detailed instructions in this LCPS
[click to display last box]
list not prescriptive, not in priority order

45. LC Policy on Differentiating Works -- LCPS 6.27.1.9
Form of qualifying term:
Corporate body: use the authorized access point
Place of publication: use the authorized access point without any cataloger’s addition
Multiple qualifiers: separate the qualifiers with a space-colon-space within one set of parentheses
Page 24: LC Policy on Differentiating Works (cont.)
Form of qualifying term:
Corporate body. Use the authorized access point
Place of publication. Use the authorized access point minus any cataloger’s addition; record the name of the larger place, preceded by a comma.
Multiple qualifiers: If more than one qualifier is needed, separate the qualifiers with a space-colon-space within one set of parentheses

46. Additions to Access Points -- Examples
Advocate (Boise, Idaho)
Advocate (Nairobi, Kenya)
distinguish with place
Dublin magazine (1762)
Dublin magazine (1965)
distinguish with date
[No accompanying Word text; speaker’s notes suggest talking points]
These examples illustrate different ways of distinguishing the authorized access points for different works. Remember that you should use judgment to choose the most appropriate qualifier.
The first example shows the use of place of publication.
The second example shows the use of date of publication.
The last example shows the use of two qualifiers – corporate body and date of publication.
Bulletin (New York State Museum : 1945)
Bulletin (New York State Museum : 1976)
use of two qualifiers
(corporate body and date)

47. Additions to Access Points -- Form of Work (6.3)
CORE ELEMENT when needed to differentiate
“class or genre to which a work belongs”
Take from any source
No controlled vocabulary
Added after preferred title in parentheses
Page 24: Form of Work
 Look at instruction 6.3
 Form of work is a CORE ELEMENT when needed to differentiate a work from another work with the same title or from the name of a person, family, or corporate body.
Form of work is defined as “a class or genre to which a work belongs.” You can take the form from any source, and there is no controlled vocabulary, so you are not limited to the terms used in the examples and can simply choose a term. Genre/form terms being developed by LC with other communities could be used.
The form of work -- if used -- is added in parentheses after the preferred title.
[Click to display example]
130 0# $a Chanson de Roland (Poem)

48. Additions to Access Points -- Date of Work (6.4)
CORE ELEMENT when needed to differentiate
“earliest date associated with a work”
created, first published, or released
Take from any source
Year(s) alone
Added after preferred title in parentheses
Page 24: Date of Work
 Look at instruction 6.4
 Date of work is a CORE ELEMENT when needed to differentiate a work from another work with the same title or from the name of a person, family, or corporate body.
Date of work is defined as “the earliest date associated with a work.” If the date the work was created is not available -- remember that the “work” is the concept in the creator’s mind -- you can provide the date the work was first published or released.
Note that the examples in are for various situations -- some are dates of creation (Rembrandt, Sondheim), some are dates of publication (Dublin magazine), and others are dates of release (Harry Potter).
You can take the date from any source. Record the year(s) alone, using the Gregorian calendar.
The date of work -- if used -- is added in parentheses after the preferred title.
[Click to display example]
110 2# $a Connecticut Commission on Children.
$a Annual report (2005)

49. Additions to Access Points -- Place of Origin of Work (6.5)
CORE ELEMENT when needed to differentiate
“the country or other territorial jurisdiction from which a work originated”
Take from any source
In form prescribed in Chapter 16
Added after preferred title in parentheses
Page 25: Place of Origin of Work
 Look at instruction 6.5
 Place of origin is a CORE ELEMENT when needed to differentiate a work from another with the same title or from the name of a person, family, or corporate body.
Place of origin of work is defined as “the country or other territorial jurisdiction from which a work originated.”
You can take the place of origin from any source. Record the place of origin of the work in the form prescribed in RDA chapter 16.
The place of origin of work -- if used -- is added in parentheses after the preferred title..
[Click to display example]
130 0# $a Renaissance history (Boston, Mass.)
$a Renaissance history : $b a re-
examination.

50. Additions to Access Points -- Other Distinguishing Characteristic (6
CORE ELEMENT when needed to differentiate
“a characteristic other than form of work, date of work, or place of origin of the work that serves to differentiate a work from another work or from the name of a person, family, or corporate body”
Take from any source
In established form
Added after preferred title in parentheses
Page 25: Other Distinguishing Characteristic
 Look at instruction 6.6
 Other distinguishing characteristic of work is a CORE ELEMENT when needed to differentiate a work from another with the same title or from the name of a person, family, or corporate body.
Other distinguishing characteristic of work is defined as “a characteristic other than form of work, date of work, or place of origin of the work that serves to differentiate a work from another work with the same title or from the name of a person, family, or corporate body.”
You can take the other distinguishing characteristic from any source. Sometimes, the issuing body or publisher is used; it should be in the established form and a NAR is needed.
The place of origin of work -- if used -- is added in parentheses after the preferred title.

51. Variant Access Points for Works 6.27.4.1 - 6.27.4.4
General principle: “use a variant title for the work as the basis for a variant access point.”
Example:
Authorized access point for the work
Dickens, Charles, 1812–1870. Pickwick papers
Variant access point for the work
Dickens, Charles, 1812–1870. Posthumous papers of the Pickwick Club
Page 25: Variant Access Points for Works
 Look at instruction
The general principle is to “use a variant title for the work as the basis for a variant access point.”
If the variant access point represents a work for which the authorized access point has been constructed using the authorized access point representing a person, family, or corporate body followed by the preferred title, generally construct the variant access point using the authorized access point representing that person, etc. followed by the variant title for the work.
Example:
Authorized access point for the work (i.e., NAR 100at):
Dickens, Charles, 1812–1870. Pickwick papers
Variant access point for the work (i.e., NAR 400at):
Dickens, Charles, 1812–1870. Posthumous papers of the Pickwick Club

52. Variant Access Points for Works (cont.)
RDA also allows a variant access point, using just the preferred title, and formulated using other creators (e.g., collaborators not chosen as the principal creator).
Example:
Authorized access point for the work:
Christo, 1935– . Wrapped Reichstag.
Variant access point for the work:
Jeanne-Claude, 1935– . Wrapped Reichstag
(A work of art created jointly by Christo and Jeanne-Claude; variant access point considered important for subject access)
Page 26: Variant Access Points for Works (cont.)
RDA also allows a variant access point, using just the preferred title, and formulated using other creators (such as collaborators not chosen as the principal creator).
Example:
Authorized access point for the work (i.e., NAR 100at):
Christo, 1935– . Wrapped Reichstag.
Variant access point for the work: (i.e., NAR 400at):
Jeanne-Claude, 1935– . Wrapped Reichstag
(A work of art created jointly by Christo and Jeanne-Claude; variant access point considered important for subject access)

53. Variant Access Points for Works (cont.)
LC Policy: Apply cataloger judgment
Consider user needs
Optional
LC does not create or maintain SARs
LCPS
PCC does
Page 26: Variant Access Points for Works (cont.)
LC policy is to apply cataloger judgment for variant access points for works. Consider the user needs. If variant access points would be helpful, create a name authority record for the work.
LCPS affirms LC’s policy not to create or maintain Series Authority Records (SARs).

54. MARC Authority Fields for Works
LC policy: cataloger judgment whether to include these fields in authority records
Date of work
Place of origin of work
Form of work
Other distinguishing characteristics
382 Medium of performance
383 Numeric designation of a musical work
384 Key
Page 26: MARC Authority Fields for Works
The MARC Authority Format allows for recording RDA elements for identifying works. Giving the elements in these separate fields is a combination of cataloger’s judgment and NACO policy.
Shown here are the fields used to record this data:
046: Date of work
370: Place of origin of work
380: Form of work
381: Other distinguishing characteristics
382: Medium of performance
383: Numeric designation of a musical work
384: Key.
(The last three fields shown here apply to musical works)

55. MARC Authority Fields for Works – For More Guidance
R-documents
LC policy for encoding information in MARC authority records: document R-5
Examples folder for authority records on LC RDA site:
LC Network Development and MARC Standards Office:
Document R-6
Examples 10-13
Exercise #5 Identifying Works
Page 26: For More Guidance
There are several resources you can consult for more information and examples about these MARC 21 authority fields. These will be covered in great detail in the “Authorities” courses.
R-Documents
Specifically, document R-5 is a helpful compilation of MARC coding and LC practice.
Training Examples Folder
NetDev MARC Page

56. Thanks for your active participation!
Exercises; Q &A
Thanks for your active participation!