1. Service and Payroll Administrative Repository of Kerala
SPARK
Service and Payroll Administrative Repository of Kerala

2. Scope
Kerala State has 39 Government Departments over 122 Field Departments and over offices spread across the nook and corner of the State.
Personnel and Payroll Management System using SPARK-Service and Payroll Administrative Repository for Kerala is to be implemented in all the Government Offices across the state covering over 5.25 lakh employees

3. Key Players
Owner & Co Owner: Information Technology & Finance Department Govt. of Kerala
Implementing Agency: Kerala State IT Mission
Technical Support & Software Development: NIC
Training: Akshaya Centres

4. Project Time Line Conceptualization of project : September 2004
Pilot Implementation       : March 2005 to March 2007
State wide Roll out : August 2008

5. Features of SPARK
A web based G2E integrated solution for Service and Payroll Management which meets all requirements in Service and  Salary matters
Structured information database of employees
SPARK has the provision as such in the Service book to trace service history, track record, bills/ reports/orders etc.
System allots Permanent Employee Number (PEN) on registering the Service Book of the employee Thereafter PEN will be the important code to identify the employee in the SPARK database.
Capturing the details of Loans, Advances and other subscriptions like LIC, SLI, GIS, FBS etc

6. Features Continues
A Digitised version of Service Book

7. All reports in PDF format

8. Features Continues…
Provision to generate Identity Cards

9. Features Continues…
Provision for Filing Annual Property Returns for Government Employees and All India Service(AIS)
Processing of Self Drawing Officers Salary (SDO’s)

10. Features Continues…
Online Increment and Transfer Processing Modules
Leave salary and Arrear bills
Management of recoveries, advances, loans etc of employees
Last Pay Certificate(LPC) Generation
Income tax computation and generation of statutory forms etc

11. All kinds of statistical reports

12. Features Continues…
Comprehensive database of Government offices across the state.
Inbuilt Notice Management Module.
Suggestion and Feedback Module incorporated in the application

13. Benefits
Centralized database for the State of Kerala

14. Unique Permanent Employee Number for all the employees
Benefits continued…
Unique Permanent Employee Number for all the employees
Connectivity through SWAN
Offline data entry package for easy data entry 

15. Easy and speedy pay bill preparation
Benefits continued…
Easy and speedy pay bill preparation
Automatic generation of Employee Identity card
Details pertaining to the Salary, Income Tax and GPF of each and every employee of any department can be obtained online easily. This will reduce the distance between head office and remote offices to a mouse click.
The administration will be benefited since 90% of the activities are carried out through SPARK.
Transparency and Smart Administration.
Centralised database at the State Data Centre helps in quick decision making and applying rules and regulations uniformly for all employees

16. Project Status Database of 2.70 Lakh Employees
Currently processing Salary of over 2500 offices covering over employees
Completely implemented

17. Future Plans Electronic submission to Treasuries
Forecast the expenses on wages for planning
 “What if analysis” on the expense on wages for various variations on allowances
Implementation and Documentation as per ISO 27001:2005 ISMS Standards
Fully automated bug reporting and tracking system.
Updating budget allocation for each head of account

18. Future Plans Bill entry, bill passing and payment through cheque
Importing salary related bills into accounting module
Generation of sanction orders, TDS and periodical reports
Online queries for monitoring expenses
Tour Bills and GPF advances

19. Thank you