1. OMSC AGM
Sun, Oct 16, 2016 at H2O

2. Agenda Welcome & Introductions Adoption of Agenda
Approval of 2015 AGM minutes
Reports
Election of Directors
Short Break
Awards

3. Welcome & Introductions
2015/2016 Directors
Acting President: Sharon Spring
Vice President: Carmelle Guidi-Swan
Secretary: Laura Fleming
Treasurer: Brenda Balderson
Acting Registrar: Greg Harris
Meet Manager: Norma Lachance
Communications Director: Gord Sparrey
At-Large: Jennifer Leach-Trask
At-Large: Carol Taylor

4. Welcome & Introductions
Coaches
Rohan Jacobs
Thomas Robinson
Christina Russo
Jon Smirl
Pascal Sutherland
Sally Wallick

5. Reports President Treasurer Meet Manager Communications Director
Coaching

6. President’s Report Overview: Assumed Acting President role in the fall
Coming out of Nov 1, 2015 SGM, key priority for the year became review of the OMSC/H2O financial model
Successful negotiations with the H2O preserving the spirit and cost structure of the original contract.
In addition - many other accomplishments this year!

7. President’s Report Accomplishments: Careful management of our finances
Earned the right to host the 2017 Provincials
Largest Fright Fest ever! Large contingent to Vernon and Provincials.
New coaching policy finalized this year as well as coaching agreements.

8. President’s Report Accomplishments continued...
OMSC did not run lake programs but our members were very involved in the ATLS, RSIS and Apple Tri
OMSC members participated in many community charity events this year.
2016 saw an increase in engagement with our members

9. President’s Report - OMSC/H2O Contract
OMSC/H2O negotiations:
Thorough review of our financial and resource utilization models was completed
The YMCA/H2O agreed to pay for all program costs for the coming year
OMSC has revised resource utilization models that we will adjust as our membership numbers vary.

10. President’s Report - OMSC/H2O Contract
This is the Resource
Utilization table
for
members:

11. President’s Report Priorities for 2016/17:
1. Grow membership numbers and enhance members’ engagement
a. Proactive management of our lanes/coaches as membership numbers change
b. Work closely with the Coaching Team to meet both our members and coaches’ needs.
c. Refresh the website and look at technology solutions for some of our needs

12. President’s Report Priorities for 2016/17 continued...
4. Run a successful Provincials
5. Research Open Water event options for the future
6. Review and update Club policies and Bylaws as required

13. Treasurer’s Report

16. Meet Manager’s Report Fright Fest Training Apple Tri Provincials 2017
Quantum Timing System

17. Communications Director Report
Newsletter interaction with members:
Sent 78 messages last season
Can track open rate (avg. 65%)
Primary communication channel for pool closures, social activities, events, etc.
Members have access to past newsletters
We have 192 active subscribers
Facebook interaction with members:
Thank you to Jeanette Hoft for creating the OMSC chat page (on Facebook)
Currently we have 41 members, however, there is room for growth
Good place to find out about volunteer opportunities, fun events, and to see photos
Closed group to ensure it stays relevant to OMSC members

18. Communication Director’s Report
Website: is a source for more detailed club information
Practice schedule
Special events calendar
Registration information
Contact information
We do not handle secure financial transactions on our website and rely on Clubassistant.com for Fright Fest
Website now hosted by a third party server

19. Communication Director’s Report
2016/2017 Plan:
Continue to use MailChimp for weekly club communications and announcements
Don’t unsubscribe unless you really mean to as is our main form of communication with members (i.e. pool closures, coaching messages, special events)
Ensure timely communication for the upcoming provincials as well as work to include OMSC’s provincial standing
Continue to respond to inquiries big and small which are received through

20. Coaches’ Report
Coach liaison report
Coaches’ report

21. Election of Directors
President
Treasurer
Registrar
Director at Large

22. Break

23. Awards 1. Most Improved Female / Most Improved Male
3. Volunteer of the Year
4. Community Volunteer of the Year
5. Most Inspirational Swimmer
6. Swimmer of the Year
7. Elena Dimitrov Award for Courage and Determination
8. Thank you Awards
9. Hammer Award

24. Thank You.