1. BuyBoard Member Training Cesar Lopez & Angel Magallanes

2. Cooperative Overview What is the BuyBoard?
The BuyBoard is the combination of The Local Government Purchasing Cooperative and an Internet purchasing application.
Legal Name: The Local Government Purchasing Cooperative
Created as administrative agency pursuant to Interlocal Cooperation Act, Chapter 791, Texas Government Code and a local cooperative association under Section 271 Local Government Code
Strategic Partner with Texas Association of School Business Officials (TASBO)
Accredited Group Purchasing Organization (GPO) with University of Texas System
Sponsored by Texas Association of School Boards, Texas Association of Counties, Texas Municipal League, and Texas Association of School Administrators

3. Cooperative Purchasing
Co-op is governed by a eleven member Board of Trustees (5 school, 3 city, 2 county, and 1 higher education)
All contract awards are made directly by the Board.
No delegation of authority to staff to award contracts.
Currently represents over 6,000 entities, (city, county, school, university, non-profit and special district entities)
Almost 100% of ISDs, Counties in Texas are BuyBoard members
Over 10,000 registered vendors and/or manufacturers

4. Cooperative Purchasing
Over 2,000 awarded vendors in 27 commodity groups
More than 75 current / active contracts
Service fee of 2% charged to the vendor for all products except vehicles. This fee should never be included in a vendor quote or on a PO.
Flat fee per purchase order for vehicles: $400 for cars, light/medium and heavy duty trucks, $800 for school buses and ambulances, and $1500 for fire apparatus. This fee is collected by the vehicle dealer, and should be on a PO.

5. Cooperative Purchasing
All contracts are competitively procured according to Texas law.
Advertisements are placed in 12 newspapers from around the state: Abilene, Amarillo, Austin, Brownsville, Corpus Christi, Dallas, El Paso, Houston, Lubbock, San Angelo, San Antonio, & Wichita Falls
Term contracts
One to three years with a few exceptions
Geographic options by designated boundaries

6. Cooperative Purchasing
Proposal/Bid Process
Advertisements are placed in 12 newspapers throughout the state.
Registered vendors receive notification via and fax
Proposals posted to the Internet
Response is provided in hard copy, sealed envelopes
Cooperative Board makes award
Tabulations posted to the Internet
Contract loaded on the BuyBoard

7. Cooperative Purchasing
Proposal/Bid Award Methodology
Single Awards
Best value that includes cost, delivery, past performance, reputation, etc.
Catalog Awards
Discount from catalog or list price
Award made by manufacturer/dealer
Multiple award
Competitive analysis is made with other cooperative contracts or individual bids

8. Cooperative Purchasing
Benefits of Cooperative Purchasing
Compliance with state laws
Competitive pricing
Vendor sourcing
Shortens procurement cycle
Saves administrative time and costs

9. Cooperative Purchasing
3 WAYS TO PURCHASE
Obtain quote from vendor, send PO to BB for processing
Obtain quote from vendor, send PO to vendor, send copy to BB (for record only)
Attach and transmit original PO to vendor using
NOTE: PO must reference “per BuyBoard Contract”

10. Cooperative Purchasing
Excel File PO Summary
Some members submit Excel “Bulk Upload” file for all PO’s instead – we will the Excel format to any interested. It contains seven fields:
PO # or CC
transaction #
PO Date or transaction date
Ship to Location
PO Amount
Vendor
Item Description
Invoice #

11. BuyBoard On-Line www.buyboard.com Vendor/Commodity Search
Keyword Search
Real-time reporting, order history and status
Single source access to over 2,000 awarded vendors with product information, pricing, and web links
Online Request For Quote (RFQ) feature

12. BuyBoard On-Line Request For Quote
Online, electronic quote using only approved BuyBoard vendors
No bid advertising or mailing of bids
Online tabulation and award features
Confidential pricing
Deeper discounts, bigger savings

13. Cooperative Purchasing
Rebated $33.5 million to members since 2006
Rebated $6.9 million to 994 members in 2016
Rebate formula based on excess revenue generated by member
Cooperative Board approves total rebate amount
42% of collected revenue for 2014/2015 was rebated to members
NOTE: Non-Profit entities are not eligible for BuyBoard rebates.

14. Cooperative Purchasing
You have a choice in the Coop you use – who do you trust?
With the BuyBoard, you can always negotiate a lower price
Do other coops rebate?
Non-profit administration
Board of your peers – member governed
Stability – 18 years of service to the membership
Sponsorship of TASB, TASA,TAC, and TML
Support Staff for site trainings at your ISD, City, College, County
Office Staff available for web support, PO questions, pricing issues

15. THANK YOU! QUESTION?