1. What to Do Before First Day of School?
EC Division
June 14, 2016

2. Questions During Presentation 2

3. Hire a Licensed Special Education Teacher
While charter schools have some discretion regarding the employment of non-certified regular education teachers, this does not apply to special education teachers. These teachers must be licensed by North Carolina in the area of Special Education. 3

4. Obtain Special Education Records for Enrolled students
NC (e)(1) If a child with a disability (who has a current IEP that was in effect in a previous LEA in the State) transfers to a new LEA in the State, and enrolls in a new school, the new LEA, in consultation with the parents, must provide FAPE to the child (including services comparable to those described in the child’s IEP from previous LEA), until the new LEA either ---
Adopts the child’s IEP from the previous LESA; or
Develops, adopts, and implements a new IEP that
meets the applicable requirements in NC
through NC
Establish a method to review folders for compliance. Ensure that you have all the reports and information needed-you have the responsibility to bring the folder into compliance, once the student enrolls in your LEA. 4

5. Confidentiality of Records
Safeguards
Each LEA must protect the confidentiality of personally identifiable information at collection, storage, disclosure, and destruction stages.
Each LEA must maintain, for public inspection, a current listing of the names and positions of those employees within the agency who may have access to personally identifiable information.
Ensure that files/folders have access sheets on which anyone accessing that folder (who is not listed on your authorized list) can sign in as they access. 5

6. Schedule Special Education Services
Prioritize Special Education students
Make sure student’s IEP matches the schedule
Structure time for intervention, enrichment, remediation, and special services
Provide common planning time for teachers during the school day
Schedule based on student needs not based on administrative convenience
If you schedule the special populations first (EC, ESL, AIG, etc) then the other students usually fill in the gaps. If you schedule all the regular students first then you will have difficulty fitting in the special populations.
Be careful about providing services on certain days of the week. Example EC services for all students are only offered Monday through Thursday, so the EC teacher can complete paperwork on Fridays. Make sure services are based on what student’s need.
EC services and accommodations MUST be provided on Day 1 of school. BE READY.

7. Contract for Additional Services (psychological, speech, OT, PT, etc)
Budget
Allot appropriate funds for Related Services & Evaluations
Consider growth
Licensure
Internal Control
Licensure: make sure that the professional has appropriate license for the service(s) they will be providing
Internal Control: do you have documentation of the services rendered and how funds were spent (timesheets, service logs, contract)
Do you have a method for periodic review to ensure that the service for which you paid are being delivered and match the IEP services? 7

8. Share IEP’s with Regular Education Teachers
NC d Accessibility of child’s IEP to teachers and others. Each public agency must ensure that –
The child’s IEP is accessible to each regular education teacher, special education teacher, related service provider, and other service provider who is responsible for its implementation and
Each teacher and provider described in paragraph (d)(1) of this section is informed of
His or her specific responsibilities related to implementing child’s IEP
The specific accommodations, modifications, and
supports that must be provided for the child in accordance
with the IEP
Don’t forget to share with the enrichment or “specials” teachers (art, PE/health, music, spanish, technology, etc)
Share goals, accommodations, and services provided
Share= give them a copy of and make sure they understand their responsibility is
EC teacher should keep documentation of when the information was shared and have each teacher sign off that they received the information
Be careful with sharing information electronically. Make sure you maintain confidentiality.
This process must be done prior to the first day a student with a disability enters their classroom. This process must be repeated whenever there are changes made to the IEP throughout the year.
Science
Social Studies
Math
English
Health
& PE 8

9. What to expect from EC Division in 2016-2017 school year?9

10. Year One Program Compliance Review Regional EC Director’s Meeting
Support from EC Division Charter Team
All first year Charter LEAs receive a Program Compliance Review visit from the PMA section.All of the information is on our website-the record review protocol, the interview questions and answers, and other tools that will be helpful to you as you open for the year.

11. Resources Dropbox folder:

12. Regional Charter Support
Kevin Allen
Regional Consultant Northeast, Southeast, North Central, Sandhills
Rob McOuat
Regional Consultant Piedmont-Triad, Southwest, Northwest, Western
Teresa Peterson
Monitoring Consultant
Heidi Carico
Consultant for Autism
Karen Little
Monitoring Consultant
Ginger Cash
Consultant for Intervention 12