Computer-Based Testing for

Computer-Based Testing for
Go to: Topics PARCC Training Center Computer-Based Testing for Test Coordinators Welcome to: “Computer-Based Testing for Test Coordinators Training Module.” This module covers policies and procedures specific to computer-based testing and will be particularly helpful to LEA Test Coordinators and School Test Coordinators. If your LEA/district or school is administering paper-based testing, including paper-based accommodations, view the Paper-Based Testing for Test Coordinators Training Module. Use the PARCC Training Center link in the upper right side of this page to access this training module located at parcc.tms.pearson.com.

Topics References in this Presentation
Go to: Topics References in this Presentation Test Coordinator Manual Websites and Links Administration and Roles Overview Test Security and Administration Guidelines and Policies Tasks to Complete Before Testing Tasks to Complete During Testing Tasks to Complete After Testing Resources Support As you view this presentation, many references to documents, links, and procedures will occur. Let’s become familiar with these references.

Test Coordinator Manual and State-by-State Addendum
Go to: Topics Avocet Test Coordinator Manual (TCM) “What’s New” Section Appendix C: State Policy Addendum The Test Coordinator Manual (TCM) is the basis of all information within this training module. Keep this document readily available as we reference sections for further policy and procedure clarifications. The “What’s New” Section of the TCM reviews key policy changes from previous administrations. Some policies in this training module will vary by state. You can find your state’s specific policies in Appendix C of the TCM. This manual is located on Avocet. Use the link in the upper right side of this page to access Avocet.

Test Security and Administration Guidelines and Policies Directory
Websites and Links Go to: Topics Test Security and Administration Guidelines and Policies Directory PARCC Training Center Avocet TestNav 8 Users Guide Link Details Topics The Topics link is essentially the agenda of this presentation. Links will direct you to your specified topic. Avocet Avocet is where all downloadable policy and procedure documents, fillable forms, and manuals for PARCC assessments are housed. PARCC Training Center The PARCC Training Center is the website where all training modules are housed. Test Security and Administration Guidelines and Policies Directory The Test Security and Administration Guidelines and Policies Directory hosts several Test Security and Administration Guidelines and Policies. TestNav 8 Users Guide The TestNav 8 Users Guide link will direct you to the TestNav 8 Users Guide which provides technical instructions and troubleshooting guidance. Notice links to certain websites or training material will appear on the upper right side of the page when being referenced. These links are here for your convenience, so you may easily access these resources during the presentation. Pause this slide to read through these details or click the "Next" arrow on the bottom right side of the screen to continue this the presentation.

Go to: Topics References in this Presentation Administration and Roles Overview Test Administration Flowchart Roles and Responsibilities Test Security and Administration Guidelines and Policies Tasks to Complete Before Testing Tasks to Complete During Testing Tasks to Complete After Testing Resources Support This section contains an overview of the mathematics and English language arts/literacy (ELA/L) assessments and roles and responsibilities.

Test Administration Flowchart
Go to: Topics Avocet Mathematics Unit 1 Section 1 (Non-Calculator) Grade 7 and High School Section 2 (Calculator) Grade 7 and High School Unit 2 Unit 3 Unit 4 (Grades 3-5) ELA/L The PARCC assessment has one testing window assessing two content areas: ELA/L and mathematics. Each content area is administered in multiple units. Within the first mathematics unit for grade 7 and high school, there are separate non-calculator and calculator sections. This figure shows the breakdown of the ELA/L and mathematics assessments. Mathematics includes three or four units that focus on applying skills and concepts and understanding multi-step problems that require abstract reasoning, precision, perseverance, and strategic use of tools. These units must be scheduled in the following order: Unit 1, Unit 2, Unit 3, and Unit 4 for grades 3-5. Again, for grade 7 and high school mathematics, Unit 1 of the test includes two sections: the first taken without the use of a calculator and the second with the use of a calculator. ELA/L units focus on writing effectively when analyzing text. These units must be scheduled in the following order: Unit 1, Unit 2, and Unit 3. Students participating in make-up testing may test units out of order. Refer to the tables in the Test Coordinator or Test Administrator Manuals for unit testing times for each grade band (grades 3-5, 6-8, and high school).

Directory Interaction
Role of Individuals Directory Interaction LEA/district and school staff are defined by certain roles. This directory outlines the definition of each role and their responsibilities. Review and become familiar with these definitions as we will be using the acronyms for each role throughout this presentation. Click on any role name on the left to read details on the right. You can move between definitions of each role and choose to read only the ones you want or need to read. When you are finished with this directory, click the "Next" arrow on the bottom right side of the screen. ************************** LEA/district Test Coordinator (LTC) is the individual who is responsible for the overall coordination of test administration at the LEA/district level. Proctor is an individual who assists the Test Administrator School Test Coordinator (STC) is the individual who is responsible for the overall coordination of test administration at his or her school. Test Administrator (TA) is the individual at the school level who is responsible for administering the assessment to students. Technology Coordinator (TC) is the individual at the school or LEA/district level who is responsible for setting up testing devices for computer-based testing. Click the Interaction button to edit this interaction

Go to: Topics References in this Presentation Administration and Roles Overview Test Security and Administration Guidelines and Policies Directory Tasks to Complete Before Testing Tasks to Complete During Testing Tasks to Complete After Testing Resources Support PARCC assessments are a secure testing event. Adhering to administration policies and maintaining test security before, during, and after the test administration is crucial to obtaining valid and reliable results. It is the STC’s responsibility to ensure test security is established within their organization.

Directory Interaction
For a successful test administration, the LTCs and STCs must prepare themselves, TCs, TAs, Proctors, students, the testing environment, and test materials. This directory outlines Test Security and Administration Guidelines and Policies found in the TCM, which is located on Avocet. Click on any item on the left to read details on the right. You can move between definitions and choose to read only the ones you want or need to read. When you are finished with this directory, click the "Next" arrow on the bottom right side of the screen. Security forms indicated in this directory are located on Avocet and within the appendices of the TCM. These forms may be submitted through the PearsonAccessnext Support Request page. Check with your state policy to see if your state uses these forms and what procedure you should use to submit these forms. ****************************** Break Policy—Refer to your state policy in Appendix C of the TCM for additional requirements regarding breaks. Calculators—Review carefully the guidelines for allowable calculators for each grade level. For computer-based testing, the calculator will be available through the testing platform. Chain-of-Custody Forms—Chain-of-Custody Forms or other tracking logs were created to account for movement of secure test materials before, during, and after testing. Dismissing Students for Misconduct—If student misconduct warrants dismissal, follow your school or LEA/district policy for dismissing students for misconduct. The Form to Report a Testing Irregularity or Security Breach can be found on Avocet or within the appendices of the TCM. Item Irregularities—If a student alerts their TA of an item issue, use these procedures to report an item irregularity. Materials to be Recycled—These nonscorable/nonsecure materials must be recycled immediately after the final test unit. Do not return these materials to Pearson. Materials to be Securely Destroyed—These nonscorable/secure materials must be destroyed immediately after the final test unit. Do not return these materials to Pearson. Post-Test Certification Form—Use the Post-Test Certification Form to certify that your school's test administration was securely maintained throughout the PARCC administration. Prohibited Materials in the Testing Environment—Review these protocols for prohibited materials in the testing environment. Use of prohibited materials may invalidate students' tests. Safety Threats and Severe Weather—If safety threats or severe weather happen, consult your local evacuation policy and follow these procedures. Security Agreement - All staff who will assist with the PARCC assessment must sign a security agreement, if required by your state. Student Exits TestNav—Follow these steps to resume a students test. Testing Environment—Ensure a secure testing environment by following these procedures. Testing Irregularities or Security Breach—Refer to your state's policy for a list of security breaches and irregularities. Torn or Damaged Test Materials—Follow these procedures to replace torn or damaged test materials. Transcription of Student Test Responses—Follow these procedures to transcribe student test responses into a standard, scorable, test booklet or answer document. Verify Test Form Assignments—Ensure students have the correct accessibility features and accommodations assigned to their test session before test administration begins. Visitors—Review these guidelines for authorized and unauthorized visitors. Click the Interaction button to edit this interaction

Go to: Topics References in this Presentation Administration and Roles Overview Test Security and Administration Guidelines and Policies Tasks to Complete Before Testing Tasks to Complete During Testing Tasks to Complete After Testing Resources Support Train Test Administrators and Proctors Meet with Students Receiving Test Materials Documenting and Storing Test Materials Organize Test Materials Ordering Additional Materials Create and Manage Test Sessions On the Day of Testing Importing Data into PearsonAccessnext Personal Needs Profile Develop a Test Administration Plan Security Plan Logistics Plan Establish the Test Schedule Preparing for an Accessible Test Administration Chain-of-Custody Forms Make-up Testing Guidelines for Breaks Schedule Tutorials and Practice Tests Training Plan Train Technology Coordinators Tasks to complete before testing consists of creating and updating PearsonAccessnext staff accounts, gathering and importing Student Registration/Personal Needs Profile (SR/PNP), creating the administration plan that includes: ensuring a secure test environment, obtaining and tracking secure test materials, creating test sessions, and confirming form assignments for regular and accommodated tests.

Importing Data into PearsonAccessnext
Go to: Topics Avocet PARCC Training Center At least two months before testing, import: User files Organization participation files SR/PNP files* Note: Import PNP information prior to caching test content to ensure appropriate form assignment. Some set-up work in PearsonAccessnext is dependent on others and should be implemented in order. For example, importing an organization participation file and flagging the organization as “participating” for each test administration is necessary in order to import SR/PNP information. This set-up work should be completed at least two months before testing. Ensure LEA/district and school personnel administering the test or who need to make updates in PearsonAccessnext are provided with an user account. Staff must obtain user account information in order to perform any tasks, such as importing SR/PNP information or creating other user accounts in the PearsonAccessnext system. These user accounts can include TCs and TAs. Refer to the PearsonAccessnext User Accounts Training Module to find steps on how to create, edit, or delete a user account. Next, confirm the organization participation file is imported. This file is used to indicate each organization’s participation status (“Yes” or “No”) for the PARCC test administrations, and it will also identify school enrollment counts. Refer to the PearsonAccessnext Managing Organizations & Enrollments Training Module to find steps on how to enter your organization’s participation, enrollment counts, completion status, and identify the testing window. Once your organization’s participation status is set to “Yes” for each of the appropriate test administrations, LTCs or STCs can then import the SR/PNP Files in PearsonAccessnext. This file refers to the student demographic data that details student profile, accessibility features and accommodations, and test administration considerations for individual students. Refer to your state policy addendum for a key dates document on important dates for each test administration and PARCC’s Accessibility Features and Accommodations (AF&A) Manual for information on accessibility features and accommodations. LTCs and STCs must register students in the SR/PNP and note any paper accommodations by the initial order deadline in order to receive materials that include: test administration manuals and paper-based accommodated test materials (or tactile graphics for computer-based testing). If you miss the import deadline to generate an initial order, you still need to import SR/PNP data, but must also order additional materials. We will review this process of ordering additional materials later in the training module under Order Additional Materials. LTCs and STCs should watch the SR/PNP Import Training Module and carefully review the SR/PNP File Field Definitions document in order to fill in the correct values within the SR/PNP File Layout for file import. Note: The SR/PNP process varies across states, and in some states your state education agency staff will complete the SR/PNP Import process for you. Please check with your state on specific procedures for the SR/PNP Import process for PARCC assessments. User Account File Organization Participation File Import SR/PNP File Import * Check your state policy in the TCM for the person responsible for completing the importing processes, including the SR/PNP Import process.

Personal Needs Profile
Go to: Topics Avocet AF&A Manual Update PNP* Information Before Each Test Administration: Accessibility features and accommodations Test administration considerations Note: Import PNP information prior to caching test content to ensure appropriate form assignment. The PNP portion of the SR/PNP file indicates accessibility features and accommodations and test administration considerations for individual students. A student’s testing needs should be reviewed at least annually, and revised as appropriate, to reflect current education-related needs or preferences. Refer to AF&A Manual, located on Avocet for the process on collecting PNP information for students with disabilities, English learners (EL), students who are English learners with disabilities, and students without disabilities. In many of these cases an IEP team, 504 plan coordinator (or EL plan coordinator if required by your state) will make decisions about students’ PNP information and populate it into the student’s PearsonAccessnext PNP record. SR/PNP File Import * Check your state policy in the TCM for the person responsible for completing the importing processes, including the SR/PNP Import process.

Critical Warnings/Alerts
Go to: Topics PARCC Training Center When adding students to PearsonAccessnext through the SR/PNP Import process or through the user interface, critical warnings will appear if key demographic information is missing. PearsonAccessnext allows for students to be added without these fields populated to ensure students are able to test with the expectation that the missing information will be populated before the resolution end date. Critical warnings are a reminder to populate these fields. The PearsonAccessnext Critical Warnings and Alerts Training Module will show steps on how to complete these tasks.

Develop a Test Administration Plan
Go to: Topics Two months prior: Security plan Logistics plan Training plan Two months prior to testing: To ensure PARCC procedures for protecting secure test materials are followed, LTCs and STCs will review the policies and instructions for test administration in the TCM and develop a test administration plan for your school. This plan will include a security plan, logistics plan, and a staff training plan. This administration plan is one of the most important responsibilities for STCs.

Security Plan Develop a security plan to include:
Go to: Topics Test Security and Administration Guidelines and Policies Directory Avocet After Testing - Within One Week Section Develop a security plan to include: Security procedures and protocols Security agreement Chain-of-custody requirements Central locked storage area Destroying and recycling materials Student interruptions All LTCs and STCs must follow state requirements for a security plan. Failure to implement an effective security plan may result in test invalidations. An effective security plan will: Inform individuals with access to secure materials of security protocols, prohibited activities, testing irregularities, and security breaches. Use the resource link above and refer to the Test Security and Administration Guidelines and Policies Directory located in this training module. Ensure staff with access to secure test materials review the PARCC security agreement found in Appendix B of the TCM and sign a copy, if required by your state. Refer to your state’s policy in Appendix C of the TCM. Establish and document chain-of-custody requirements of all secure test materials to ensure materials are accounted for at all times before, during, and after the test administration. Failure to develop, implement, and follow chain-of-custody requirements could result in test invalidations or other actions per your state policy. You may use all the chain-of-custody forms templates, located on Avocet, as examples or create your own equivalent log to track secure materials. Schools must maintain a log of secure materials for at least three years. Secure test materials for computer-based testing consists of: Student testing tickets Student rosters containing TestNav usernames and passwords. Reports or documents that contain PII (personally identifiable information). Mathematics reference sheets and scratch paper written on by students. Accommodated paper-test booklets Designate a central locked location, with limited access, for secure storage of test materials. Establish who is responsible for securely destroying and recycling specified test materials after the administration. Refer to the After Testing - Within One Week Section of this module to find a list of materials to be destroyed or recycled (e.g. destroying scratch paper written on by students). If applicable, establish school policy for dismissing students and/or, for example, allowing them to read a recreational book after completing individual tests and communicating this information to students.

Logistics Plan Develop a logistics plan to include:
Go to: Topics Test Security and Administration Guidelines and Policies Directory Avocet Develop a logistics plan to include: Testing environment configurations Testing environment guidelines Students’ workspace configurations Removal of prohibited materials Testing equipment Test Accommodation expectations Test schedule Ensure a successful and secure administration of the PARCC assessments by thoroughly planning and coordinating the following logistic activities: Prepare a well lit, ventilated, and comfortable testing environment. This environment should also be clear of all instructional displays and free as possible from noise and interruptions so students can work without disruptions. Refer to the TCM for more details on these configurations. Go to the Test Security and Administration Guidelines and Policies Directory within this training module or the TCM to find guidelines on: Visitors; Testing sign procedures; Ideal work space and testing devices configurations; Prohibited materials, and What to do with students when they finish before others. Check that all materials and equipment used for testing are in good, working condition. Consult with the TC to confirm student computers meet minimum requirements. Create a list of students’ administration considerations, accessibility features, and accommodations and develop a plan to track their use. Next, we’ll discuss details on establishing the testing schedule that include: test administration units and locations, and assign students, and TAs.

Establish the Test Schedule
Go to: Topics Avocet Guidelines for creating a test schedule: Extended time is allowed if it is listed on the student’s IEP or plan (or EL plan, it required by your state). Two months prior, continued: Task Administration Time Pre-administration tasks, including reading instructions to students and answering questions. 10 minutes Distribution of test materials to students. 5 minutes Administration of unit. minutes* End-of-unit activities, including logging students out of TestNav and collecting test materials. 5–15 minutes PARCC assessments are timed tests and when establishing your test schedule, keep in mind the following guidelines: All test units must be scheduled on regular school days, when students are in session, and units must be completed during your state testing window. Refer to your state’s policy under the Testing Window Section of Appendix C of the TCM. Units must be administered in a sequential order, with the exception of make-up testing. The administration time is the total time that should be used to schedule each unit. This includes: pre-administration tasks, distributing test materials, administration of the unit, and completing end-of-unit activities. Unit testing time is the amount of time that must be provided to any student who needs it to complete the unit. No additional time may be permitted (with the exception of an extended time accommodation). It is recommended to test students with an extended time accommodation separately. If all students have completed testing before the end of the unit testing time, the unit may end. A new unit cannot be started until all students in the session are finished or until unit testing time has elapsed. Refer to the Establish a Testing Schedule Section in the TCM for additional guidelines. * Depending on unit and subject—refer to Unit Testing Time Table in the TCM for each unit time.

Make-Up Testing Go to: Topics Avocet PARCC Training Center Students who were absent, ill, or who could not test because of classroom, school, or technical interruptions during original units should participate in make-up testing. Test security and administration protocols apply. STCs will establish the make-up testing schedules for their schools. Units may be taken out-of-order for make-up testing only. Students who are NOT tested on the regular administration date should participate in make-up testing and complete that test on a different day as long as it falls within the testing window. Make sure TAs understand the procedures for make-up testing. The same test security and administration protocols apply to make-up testing as to a regular administration. Computer-based tests will automatically resume at the exact point where a student exited. TAs must closely monitor make-up testing to ensure students do not return to questions they have already answered. It is the responsibility of the STC to inform the TA of all make-up testing schedules. For make-up testing only, a student may skip a unit to be able to test with his/her testing group. The student will then make up missed units. Refer to the TCM and the Make-up Testing Directions for Computer-Based Testing document, located on Avocet and the PearsonAccessnext Make-Up Testing/Undo Student Test Submissions Training Module for additional information about make-up testing.

Guidelines for Breaks Between units, scheduled breaks should occur.
Go to: Topics Between units, scheduled breaks should occur. During a unit, short “stand-and-stretch” breaks may be permitted at the discretion of the TA. During a unit, individual restroom breaks may be provided. Frequent breaks may be offered as an administration consideration. Example (ELA/L Administration): 8:00 a.m. – 10:00 a.m. Unit 1 10:00 a.m. – 10:15 a.m. Scheduled Break 10:15 a.m. – 12:15 p.m. Unit 2 Students must be supervised at all times during breaks, including breaks between units. It is the STC’s responsibility to establish a testing schedule, including scheduled breaks between units. Check with your state policy in the TCM and refer to the Break Policy located in the Test Security and Administration Guidelines and Policies Directory of this training module for more information on break policies.

Schedule Tutorials and Practice Tests
Go to: Topics PARCC Training Center At least one month prior: Tutorials – TestNav 8 tutorial Printable paper-based student tutorials Online student tutorials Accommodated text-to-speech tutorial Accommodated American Sign Language tutorial Closed captioning Equation editor Graphing calculator Sample Items – Math (grade bands 3-5; 6-8; and high school) ELA (grade bands 3-5; 6-8; and high school) Practice Test – Mathematics (grades 3-8, Algebra I & II, and Geometry) ELA/L (grades 3-11) TAs are not allowed to assist students with TestNav functionality and navigation during testing and therefore should develop a plan to provide students and educators with an opportunity to become familiar with the PARCC assessments using the PARCC practice resources, available online at parcc.pearson.com. Tutorials familiarize students and educators with item types, testing tools, accessibility features, accommodations, and test format and/or navigation. Practice tests provide a similar testing experience for each grade and content area as to live testing. LEA/districts and schools may set their own schedules, but the tutorials, practice tests, or sample items should be administered on a separate day before the PARCC assessments are administered. Schools should strongly encourage teachers to familiarize students with the scoring rubrics prior to administration to help them understand the criteria by which their responses to prompts on ELA/L assessments will be scored. Refer to the Student Readiness Resources Training Module for information about tools available to prepare students and educators with simulated experiences of PARCC assessments.

Preparing for Accessible Test Administration
Go to: Topics Avocet PARCC Training Center At least one month prior: Reference AF&A Manual, located on Avocet, and Training Module, located on the training center, for details on: Administration considerations Small group testing Frequent breaks Time of day Separate or alternate locations Specified area or seating Adaptive and specialized equipment or furniture Accessibility features Accommodations At least one month prior to testing, if administering administration considerations, accessibility features identified in advance, or accommodations to students, understand and follow the guidelines and proper administration of accommodations as prescribed in the AF&A Manual located on Avocet and AF&A Training Module located on the PARCC Training Center. For example, use the AF&A Manual to understand administration considerations’ requirements where STCs may schedule students in testing spaces other than regular classrooms, and at different scheduled times. Plan ahead of time by running the operational report PNP report – Accessibility Features and Accommodations for Student Tests to review each student’s IEP or 504 plan (or EL plan, if required by your state) and prepare a list showing each student and his or her specific administration consideration, accessibility feature identified in advance, or accommodation, such as specified area or seating, text-to- speech, or extended time. The student’s SR/PNP in PearsonAccessnext should indicate this information. Train all TAs who will provide accommodations, including additional TAs. Confirm materials needed to support paper- based accommodated tests have been received through the initial shipment order or ordered through Orders & Shipment Tracking in PearsonAccessnext.

Training Plan Develop a training plan to include: Testing schedule
Go to: Topics Develop a training plan to include: Testing schedule Security plan details Security agreement Training materials (TCM, TAM, technical documents, scripts, modules, tutorials, and practice tests) Administration protocols and procedures for live testing Accessibility features and accommodations Infrastructure trial STCs are responsible for reviewing the policies and instructions for test administration in the TCM and review the available online training modules. STCs are also responsible for developing a training plan for TCs, TAs, Proctors, and all other staff with access to secure materials. Training should take place at least one month before testing and training attendance should be documented and kept on file according to your state policy. The training plan should include: Test schedule, including test administration units, locations, assigned students, and TAs PARCC test security protocols and procedures Staff with access to secure test materials must review the PARCC security agreement found in Appendix B of the TCM and sign a copy, if required by your state. Refer to Appendix C of the TCM for your state's policy. Chain-of-custody requirements Available resources, including administration and technical updates, manuals, scripts, and training modules, tutorials, and practice tests Expectations of user roles, live proctoring, communicating with students, and where to get assistance for technical issues Administering accessibility features and accommodations, including how to incorporate this information into their daily instruction Infrastructure trial, make-up testing, and technical assistance procedures, including TestNav errors and how to resolve them

Train Technology Coordinators
Go to: Topics PARCC Training Center parcc.pearson.com Training plan should include: Technology related training materials and modules Planning meeting Security plan to maintain a secure testing environment School’s technology readiness and set-up Infrastructure Trial Technology support At least one month before testing: Meet with TCs to explain the procedures for the PARCC assessment, the infrastructure preparation that will need to be made at your school, and the level of technical support that your school may need from this individual during testing. Show and discuss technology training modules found on the PARCC Training Center and technology set-up resources available at parcc.pearson.com/technology- setup. Involve TCs in all planning meetings to provide input on logistics and to resolve any hardware or network issues. Discuss the school’s security plan, administration protocols and day of testing activities, including creating and maintaining a secure testing environment. Confirm your school’s technology readiness, including technology specifications and set-up to ensure TA and student computers are prepared for testing. Check every device and inventory software applications—some applications will need to be closed/disabled on all testing devices on test days. Verify content filter/firewalls and allow the appropriate sites. Configure common applications (anti-virus, notification, pop-up blockers, automatic updates, etc.) to NOT launch on test taking devices during testing. Disable Internet Explorer Accelerators. Download and install ProctorCache. Run the SystemCheck Tool. Create/edit Testnav configurations in PearsonAccessnext. Load and configure a supported browser or TestNav App that is compatible with the testing device. Schedule and plan for an Infrastructure Trial. An Infrastructure Trial is an opportunity for LEA/districts, schools, and students to prepare for the computer-based PARCC test by simulating test-day network utilization. It will confirm that TestNav is configured correctly, student devices can successfully run on TestNav, the local network can bear the full load on testing day, and will also provide an opportunity to introduce students to the TestNav testing interface through the online test content. Refer TCs to the Infrastructure Trial Training Module located on the PARCC Training Center. Request that TCs remain in the school building to assist with technology troubleshooting during testing days.

Train Test Administrators and Proctors
Go to: Topics PARCC Training Center Avocet Training plan should include: Administration-related training materials and modules School’s security plan PARCC policies and procedures Local policies and procedures Accessibility features and accommodations Testing schedule Test sessions TestNav Errors Meet with TAs and Proctors at least one month before testing to review their responsibilities and prepare them for the PARCC assessment, including accommodations. This meeting should include but is not limited to the following: Show and discuss training modules and materials located on the PARCC Training Center and Avocet. Discuss your school’s security plan and emphasize: Chain-of-custody requirements Testing irregularities and security breaches Unlocking procedures Testing time policies Active proctoring responsibilities Explain PARCC policies and procedures for testing day, as well as any state policies that include: testing boxes, visual cues, what TAs and Proctors should do and shouldn’t do. Refer to the Meet with TAs and Proctors Section of the TCM for a list of these items. Explain local policies such as procedures for breaks, use of hand-held calculators, mathematics tools, make- up testing, technical issues, and procedures for students who finish early, including allowable materials for students after testing. Refer to the Test Security and Administration Guidelines and Policies Directory for these guidelines. Based on needs identified in the students’ SR/PNP, ensure TAs are trained and have the classroom prepared with any materials needed for accessibility features and accommodations, including preparation for administration considerations. Refer to tables 1, 3, 4, 5, and 7 of the AF&A Manual to prepare for these accommodations. Ensure staff understand the test schedule, how certain units are administered, and provide them with his or her assigned group of students for testing. Train TAs on how to manage and monitor test sessions in PearsonAccessnext. This includes: Starting a test session Resuming a student’s session Confirming a completed test session (for the purposes of stopping a test session) Marking a test session complete Stopping a test session Refer to PearsonAccessnext Students in Session and Monitor Student Test Status and Item Progress, and AF&A Training Modules located on the PARCC Training Center. Review common TestNav Errors and how to resolve them.

Meet with Students Talk about: Testing day policies and expectations
Go to: Topics Talk about: Testing day policies and expectations Such as the prohibited use of cell phones during testing Allowable testing or recreational materials Local school procedures Meet with students to review testing day policies and expectations, and inform students and their parents on the PARCC assessment and the availability of practice tests. Ensure students understand testing day schedule and policies (e.g. making calls, taking pictures, and browsing the Internet). Confirm students understand what materials they are allowed to bring to testing, such as headphones, hand-held calculators, recreational book for after testing. Review any local school procedures, including procedures for breaks.

Materials Management Steps for Materials Management:
Go to: Topics Avocet Steps for Materials Management: Receiving test materials. Documenting and storing test materials. Organize test materials. Ordering additional materials. The management or handling of materials is a task to be completed by the LTCs and STCs. Information regarding your state’s shipping and distribution policy can be found in Appendix C of the TCM. Remember that all materials are secure and must be handled in accordance with security protocols and procedures. This includes the small amount of paper materials for computer-based testing.

Receiving Test Materials
Go to: Topics Avocet Initial order will include: Test Coordinator and Test Administrator Manuals Paper-based accommodations for students, if indicated in SR/PNP Tactile graphics for computer-based testing will be included in your initial order of Screen Reader Accommodations. Initial shipments will be delivered 2 weeks prior to your LEA/district assessment window start date. Refer to your state policy located in Appendix C of the TCM. The initial order shipment is not created by “ordering” materials. It is generated by importing your organization’s SR/PNP File in PearsonAccessnext for each test administration by the import deadline. PearsonAccessnext will then calculate the enrollment counts for your organization and send the appropriate amount of Test Coordinator and Test Administrator Manuals (TCMs and TAMs) and paper-based accommodation materials, if needed, for your organization. If you have students requiring tactile graphics for computer-based testing, these will be included in the initial order of screen reader accommodations. If screen reader accommodations were not indicated in the initial order, you will need to place an order through the additional order process.

Chain-of-Custody Forms
Go to: Topics Avocet LEA/District Chain-of-Custody Form for Initial Shipment of Materials Form indicates: A full list of materials within the LEA/district Form and security numbers Quantity sent Delivery information for each secure test material LTC and STC Sign-off for quantity received School Chain-of-Custody Form indicates: Security numbers for each secure test material Student and Test Administrator assignment Date and time for checked-out and checked-in of materials LEA/District Chain-of-Custody Form for LEA/District overage of materials indicates: Security numbers for each overage material Date and signature lines for the LTC and STC Chain-of-custody forms, located on Avocet, were created to account for movement of secure test materials throughout the PARCC administrations. LEAs/districts or schools may also use their own tracking logs. These forms will be used during different phases of the testing process: Receive and inventory shipment of secure test materials. Student assignment of materials. Accounting for assignment of overage materials. Check-out materials before a unit begins. Check-in after a unit is completed. End of testing sign-off for the TAs and STCs. LEAs/districts and schools should keep these forms on file and should not return them to Pearson after the PARCC administration.

Documenting and Storing Test Materials
Go to: Topics Avocet PARCC Training Center Order Additional Materials Upon Receipt of Test Manuals and Paper-Based Accommodated Test Materials, LTCs and STCs should: Use the Computer-Based Chain-of-Custody Form located on Avocet, or other tracking log to document all test manuals and paper-based accommodated test materials received. Inventory materials immediately to verify that there is an adequate number for administration. Order additional TCMs or TAMs, if necessary. Keep all test materials in a centrally locked storage area, with limited access, until distributing them to the TAs. Remind TAs that all test materials must be distributed only on test administration day and must be returned to secure storage immediately after testing. Refer to Appendix C of the TCM for the dates that materials are scheduled to arrive at your school and follow these steps to document and store your secure testing materials: Use the Packing List and Chain-of-Custody Form from box 1 of the initial shipment to inventory your secure testing materials. Verify the quantities listed on the Packing List were shipped. If additional TCMs or TAMs are needed, submit an additional order through PearsonAccessnext. Refer to your state policy in Appendix C of the TCM before placing an order. Refer to the link above to find steps on ordering additional materials. Check that test materials, including paper-based accommodated materials, are secure and keep them in a centrally locked storage area, with limited access, until distributing them to TAs each testing day. Remind TAs that all test materials are secure and that all test materials distribution and collection must be documented daily using the Chain-of-Custody Form, if applicable, or other tracking log and must be returned to secure storage immediately after testing. Refer to the Paper-Based Testing for Test Coordinators Training Module for processes related to ordering test booklets or answer documents.

Organize Test Materials
Go to: Topics Test Security and Administration Guidelines and Policies Directory For Secure and Nonsecure Test Materials: Ensure testing materials are available and organized: Student testing tickets, PARCC-supplied materials (printed from PearsonAccessnext) TAM, PARCC supplied materials (shipped by vendor) School-supplied materials: Wooden No. 2 pencils with erasers, blank scratch paper, calculators, mathematics tools and reference sheets (if allowable), testing devices that meet minimum technology specifications, headphones, materials necessary for the administration of accessibility features or accommodations, timing devices, “Testing – Please Do Not Disturb” testing room sign, computer or tablet for the TA. Distribute and collect materials each testing day and do not store materials in the classroom. Refer to your state’s policy in Appendix C of the TCM for additional guidance. STCs are responsible for ensuring the school has all necessary testing materials and tools available and organizing them prior to the start of testing. For computer-based testing, some materials will be available through the testing platform according to the grade and subject being administered (e.g. four-function calculator, four-function calculator with square root and percentage functions, scientific calculator, graphing calculator, rulers, protractors, and mathematics reference sheets). Schools may allow students to bring their own tools, however these tools must be approved by the STC or TA prior to testing to ensure the tools are following the testing tool guidelines and appropriate for the grade and subject being tested. Refer to the TCM for guidelines on allowable calculators, mathematics tools, and headphones. Refer to the Calculator Section of the Test Security and Administration Guidelines and Policies Directory for more information on calculator guidance.

Ordering Additional Materials
Go to: Topics PARCC Training Center Orders Can Be Submitted by Users with the Following Roles: LEA/District Test Coordinator School Institution Test Coordinator Note: The “Request Additional Order” add-on role must be added to these user roles in order to submit a request for an additional order. To create an additional materials order, view the PearsonAccessnext Orders and Shipment Tracking Training Module. As a reminder to decrease an unexpected surplus of materials, do not submit an additional order if you are expecting an initial order of materials. You will want to first receive and inventory the initial order to identify if additional materials are needed. You will then place an order for additional materials at that time. Additional orders can be submitted by users who have the appropriate role and add-on role assigned to their PearsonAccessnext account. See the User Role Matrix document for more information, found on the Support page of PearsonAccessnext. Ordering additional materials occurs when you submit an order through the Orders & Shipment Tracking page found on PearsonAccessnext. This page can also be used to track orders placed by your organization. If you would like to see detailed steps on how to order additional materials, refer to the PearsonAccessnext Orders & Shipment Tracking Training Module.

Create and Manage Test Sessions
Go to: Topics PARCC Training Center Avocet At least one week before testing: Create, manage, and edit test sessions in PearsonAccessnext. Print student testing tickets. Confirm TA accounts are active. Check that online accommodated form assignments and PNPs are correct. Ensure students are in the correct test sessions, including students requiring Human Reader test sessions. Confirm results of the Infrastructure Trial have been resolved. Precache Operational Tests. Prepare test sessions. Remind TAs how to start and stop test sessions. Test sessions are virtual groupings of individual students who will take the same test at the same time and place. Within PearsonAccessnext, STCs will create, view, or edit test session details; add, remove, or move students; and add or change the test form assigned to students. Test sessions will be used to generate and print student testing tickets. To view steps on how to create or edit an online test session, review the PearsonAccessnext Sessions Management Training Module. When creating a session, scheduling a date and time for a test session in PearsonAccessnext is intended primarily for planning purposes. A test session will not start until a TA clicks Start on the Session Details screen, regardless of the scheduled start date and time. Although TAs are not bound by the date and time that you select for a test session, we recommend you be as accurate as possible when completing this information. You can update the date, time, location, before a session is started. After test sessions have been created, print student testing tickets. These test materials must be documented using the Computer-Based Chain-of-Custody Form or other tracking log and must be placed in secure storage immediately. Confirm TAs’ accounts are active. Check that all online form assignments and PNPs are correct. Refer to the PARCC Personal Needs Profile (PNP) Guidance—Managing Incorrect Accessibility Features and Accommodation PNP Data document, available on Avocet. Ensure students are in the correct test session, including students requiring Human Reader test sessions. Confirm results of the Infrastructure Trial have been resolved, then freeze the environment for testing. If applicable, complete precaching of test content. To learn more about Proctor Caching and its benefits to lower bandwidth stress on internal networks during testing, refer to the Proctor Caching and TestNav Configurations Training Module. Before a session can be started, LEA/DTCs or STCs must Prepare the Session to assign forms to students. As a reminder: students with accommodated forms must have their PNP updated before preparing test sessions. If needed, remind TAs of their training on how to start and stop test sessions. Refer to the PearsonAccessnext Sessions Management Training Module to find steps on how to start and stop a test session.

On the Day of Testing Verify testing rooms are configured.
Go to: Topics Verify testing rooms are configured. Confirm all tests are precached. Ensure devices meet online testing requirement. Prepare to distribute testing materials. Start test sessions in PearsonAccessnext. Unlock the first unit. On the day of testing, STCs must: Verify testing rooms are configured so that students are separated by a reasonable distance and that rooms are clear of all instructional displays. Check that precaching activities are completed, if applicable. Ensure testing devices meet requirements to administer computer-based tests. Prepare to distribute testing materials, including providing headphones for ELA/L units and accommodations purposes. Confirm that all computer-based test sessions in PearsonAccessnext are started. Unlock the first unit.

Go to: Topics References in this Presentation Administration and Roles Overview Test Security and Administration Guidelines and Policies Tasks to Complete Before Testing Tasks to Complete During Testing Administer PARCC Assessments End-of-Unit Activities Common Technology Issues Tasks to Complete After Testing Resources Support In this section, we will review the tasks STCs must complete during testing.

During Testing Administer the PARCC Assessment:
Go to: Topics Test Security and Administration Guidelines and Policies Directory PARCC Training Center Avocet TestNav 8 Users Guide Administer the PARCC Assessment: Ensure TAs have a computer or tablet available. Distribute test materials. Manage test sessions. Monitor test activity. Ensure accessibility features and accommodations are being applied to appropriate students. Investigate item or testing irregularities and security breaches.* Be available to TAs and Proctors. Follow protocol for safety threats and severe weather. Respond to all technology related issues. Identify students who transfer. Dismiss students for misconduct. STCs will have to be active during testing. They will: Ensure TAs have a computer or tablet available to monitor and manage test sessions. Distribute test materials, each day of testing, from secure storage to the TAs and document this movement on the Computer-Based Chain-of-Custody Form or other tracking log. Manage test sessions in PearsonAccessnext. If needed, refer to the PearsonAccessnext Students in Session Training Module. Ensure the TAs are actively monitoring students during testing and that test security protocols are being followed. If needed, refer to the PearsonAccessnext Monitor Student Test Status and Item Progress Training Module. Ensure that TAs provide students with their approved testing accommodations and pre-identified accessibility features. You can find this information in the student’s SR/PNP record on PearsonAccessnext. This information specifies specific testing conditions, materials, or accessibility features and accommodations needed for testing. This information must be imported prior to caching test content. If a TA discovers an incorrect accessibility feature or accommodation during testing, the TA and/or STC will need to correct the form assignment. Refer to step-by-step directions in the PARCC Personal Needs Profile (PNP) Guidance—Managing Incorrect Accessibility Features and Accommodations on PNP Data document on Avocet. Document any instances of testing irregularities and security breaches, on the Form to Report a Testing Irregularity or Security Breach and report them to your LEA/district and/or State Education Agency. Refer to the Test Security and Administration Guidelines and Policies Directory in this training module for more information on testing irregularities and security breaches, including item irregularities where a student has alerted his or her TA. Be available to TAs and Proctors to answer all questions during the test administration, including any technology related issues. Follow protocols for safety threats and severe weather. Refer to the Test Security and Administration Guidelines and Policies Directory in this training module for more information on safety threats and severe weather. Be available to TAs and respond to all technology related issues. Use the link above to access the TestNav8 User Guide to help with resolving computer-based testing issues. Identify students who have transferred between schools or LEA/districts and update their student registration information. Follow step-by-step directions in the Transfer Students (CBT) Guidance document posted on Avocet or the PearsonAccessnext Transfer Students Between Organizations Training Module. Understand protocol for dismissing students for misconduct. You can review these guidelines in the TCM or on the Test Security and Administration Guidelines and Policies Directory in this training module. * Reporting testing irregularities or security breaches may differ by state. Please check your state policy in your TCM.

During Testing – End-of-Unit
Go to: Topics PARCC Training Center Avocet Make-up Testing Administer the PARCC Assessment (continued): Conduct end-of-unit activities: Schedule, create test sessions in PearsonAccessnext, and supervise make-up testing. Collect materials from TAs after each test unit. (Student testing tickets, student rosters containing TestNav usernames and passwords, reports or other documents that contain personally identifiable information (PII), used and unused scratch paper and mathematics reference sheets, Test Administrator Manuals, and accommodated paper- test booklets, if applicable. Refer to the Paper-Based Testing for Test Coordinators Training Module to find on specifics for returning any paper- based accommodated materials.) Transcribe accommodated tests, if applicable. Ensure all units are locked after testing. Finally, STCs will follow procedures for end-of-unit activities: Identify students who need to be scheduled for make-up testing, then administer make-up testing sessions. Refer to the Make-up Testing procedures in this training module for more information. Collect paper test materials and testing tools from the TAs immediately. Document and verify those materials have been accounted for using the Computer-Based Chain-of-Custody Form or other tracking log. Braille and Large Print test booklets must be transcribed and returned in order to be scored. Transcription guidelines are found under the Transcription of Student Test Responses Section of the TCM, located on Avocet, or on the Transcription of Student Test Responses guidance located in the Test Security and Administration Guidelines and Policies Directory of this training module. After testing each unit, ensure units have been locked. Refer to the Students in Session Training Module located on the PARCC Training Center.

During Testing – Technology
Go to: Topics Test Security and Administration Guidelines and Policies Directory TestNav 8 Users Guide Common Technology Issues: Wrong form assignment for accommodated testing Student exits TestNav TCs or their designee should be on hand to help address any technology issues. Some common issues are: The wrong form assignment for an accommodated test. Student exits TestNav. Refer to the Test Security and Administration Guidelines and Policies Directory of this training module for steps on what to do if a student exits TestNav. TCs should respond as quickly as possible when technology disruptions occur. Cell phones are permitted in the testing environment to contact the PARCC Customer Support Center when troubleshooting guidance is needed. However, TCs must NOT take photos of error screens. Error codes for TestNav and guidance for resolving computer-based testing issues can be found in the TestNav 8 User Guide.

Go to: Topics References in this Presentation Administration and Roles Overview Test Security and Administration Guidelines and Policies Tasks to Complete Before Testing Tasks to Complete During Testing Tasks to Complete After Testing Stop all Test Sessions Purge Cached Test Content Destroy/Shred or Recycle Materials Resources Support Post-Test Certification Indicate "Not Tested" or "Void" Codes Resolve Critical Warning/Alerts In this section, we will review the tasks STCs must complete after testing.

After Testing The Day of Final Test Unit:
Go to: Topics PARCC Training Center Avocet The Day of Final Test Unit: Ensure test sessions have been completed and stop all sessions. Mark students tests complete. Remove any students in a “Ready” status from the test session. Stop the test session. Purge the cached test content. The day of the final test unit: Ensure student tests that are in an Active, Exited, Resumed, or Resumed-Upload status have been marked complete by the TA in PearsonAccessnext in order to stop test sessions. Use the PearsonAccessnext Students in Session Training Module to find steps on marking a student’s test complete. Review the PearsonAccessnext Delete Unused Student Test Registration Training Module to remove any student in a Ready status from a test. Check with your state policy to see if your state allows students to be removed from a test session or student registration. After all students are in a Completed or Marked Complete status, Stop the test session. Notify the TC that all testing is complete and have them purge the cached test content. Refer to the PearsonAccessnext Preaching Testing Content Training Module to find step on purging test content.

After Testing Within One Week of the Final Test Unit:
Go to: Topics Test Security and Administration Guidelines and Policies Directory PARCC Training Center Avocet Within One Week of the Final Test Unit: Securely destroy or recycle nonsecure test materials. Complete a Post-Test Certification Form. Keep records according to your state’s policy. (Chain-of-custody documentation, test group/classroom roster records, signed security agreements, forms to report a testing irregularity or security breach, forms to report contaminated, damaged, or missing materials, and a signed Post- Test Certification Form) Indicate “Not Tested” or “Void” codes. Resolve critical warning/alerts in PearsonAccessnext. Within one week of the final test unit: Work with the LTC to ensure nonsecure test materials are destroyed/shredded or recycled immediately after all testing is complete. Refer to the Test Security and Administration Guidelines and Policies Directory of this training module on which materials should be securely destroyed or recycled. Do NOT return these materials to Pearson. Complete the Post-Test Certification Form, once the materials have been shipped and securely destroyed or recycled. This form certifies that the security and integrity of your school’s test administration was maintained before, during, and after testing. This document will also require a Principal’s signature. Maintain records as long as noted by your state’s policy in Appendix C of the TCM. Students with test registrations who did not participate in testing and had no test attempts, but must be accounted for, should be marked as not tested in PearsonAccessnext. If a student attempted to test, but his or her test should not be scored, this test will be voided. Follow your state’s policy in Appendix C of the TCM. Refer to the PearsonAccessnext Not Tested and Void Code Training Module for step-by-step directions on marking a student’s test as not tested or void. Finally, resolve critical warning/alerts in PearsonAccessnext. Refer to the PearsonAccessnext Critical Warnings and Alerts Training Module or the Resolve Student Warnings and Errors Section of the PearsonAccessnext Online User Guide for guidance on resolving critical warnings.

Click the Quiz button to edit this quiz
Test your knowledge: Go to: Topics Quiz Should all user roles who are involved with testing sign a security Agreement prior to handling test material? Yes No Who is responsible to develop and coordinate the school test administration schedule, including make-up units? STC TC TA Proctor Which Role is responsible for implementing a security plan? STC TC TA Proctor Which Role is responsible for securing and ensuring test materials are collected after testing? All the above ***Interactive for users.*** Click the Quiz button to edit this quiz

Go to: Topics References in this Presentation Administration and Roles Overview Test Security and Administration Guidelines and Policies Tasks to Complete Before Testing Tasks to Complete During Testing Tasks to Complete After Testing Resources PARCC Portal and Avocet Training Center Test Coordinator Manual PARCC Accessibility Features and Accommodations Manual Support Next, we will review resources available to you.

PARCC Portal and Avocet
Go to: Topics Avocet The parcc.pearson.com portal supplies access to several resources including PearsonAccessnext, test administration manuals, documents, training modules, test preparation tools, and weekly bulletins. You may also find information about how to contact the PARCC Customer Support Center if you have questions. You may also use Avocet to access manuals or important documents that step you through PearsonAccessnext functionality before, during, and after testing. This website is searchable by keywords by using the search bar highlighted in red on your screen.

Training Center Go to: Topics The Training Center is found at: Select the green PearsonAccessnext drop-down menu and select Training. Enter your user ID and password, and then click Sign In to go to the Training Center. The PearsonAccessnext Training Center allows you to practice without affecting the “live” data for testing activities. For instance, STCs can generate sample students and practice placing an additional order. TAs can practice managing test sessions. The Training Center is found at parcc.pearson.com/pearsonaccess. When you select Training, notice that the Training Center has a brown theme, while the live site has a blue theme.

Test Coordinator Manual
Go to: Topics Avocet Test Coordinator Manual (TCM) for computer-based and paper-based testing. (under category “Test Administration Manuals”) Appendix C: State Policy Addendum All the information discussed in this training module can be found in the Test Coordinator Manual located on Avocet.

Accessibility Features and Accommodations
Go to: Topics Avocet PARCC Training Center Accessibility Features and Accommodations Manual Accessibility Features and Accommodations Training Module: Detailed information about AF&A policies, including implementation guidance, can be found in the AF&A Manual located on Avocet under Accessibility Features and Accommodations. In addition, the Accessibility Features and Accommodations Training Module is located on the PARCC Training Center.

Support Contact PARCC Customer Support Center for assistance with:
Go to: Topics Contact PARCC Customer Support Center for assistance with: Contact your State or LTC for assistance with: Navigating PearsonAccessnext Navigating the Training Center Managing SR/PNP Data Setting up test sessions Managing user IDs and passwords Accessing resources Setting up proctor caching Submitting additional orders Inquiring about shipments Testing schedule Testing accommodations Unusual circumstances on test days Violations of test security School emergencies that affect testing Questions about general testing policies Questions about state communications The PARCC Customer Support Center can be reached toll free at You may also send an to Your State or LTC may also assist you. Contact them if you need guidance on these topics. Online Support and Resources: Call Toll Free:

Go to: Topics Thank you We have discussed the roles and responsibilities of both LTCs and STCs; the test schedule and testing times; tasks to be completed before, during, and after testing; and how to find additional information specific to computer-based testing. This concludes the Computer-Based Testing for Test Coordinators Training Module. Thank you for your help in administering the PARCC assessment!

Computer-Based Testing for

Similar presentations

Presentation on theme: "Computer-Based Testing for"— Presentation transcript:

Similar presentations

About project

Feedback

Log in

Auth with social network:

Computer-Based Testing for

Similar presentations

Presentation on theme: "Computer-Based Testing for"— Presentation transcript:

Similar presentations

About project

Feedback