1. Palm Springs Unified School District
Hello!
I am Wendy Sherwood
Manager – Data Systems
Palm Springs Unified School District
You can contact me at:
(760) option 1

2. CTE* and CALPADS
* Career Technical Education

3. Gather and report accurate CTE data
WHO should participate in the process?
WHAT do you need to do?
WHEN should this be done?
WHERE do we get resources?
WHY is this important?

4. Let’s START with the “WHY”
???

5. College and Career Readiness Measure
ACCOUNTABILITY
College and Career Readiness Measure
California’s Emerging Accountability
and
Continuous Improvement System

6. OK, now “WHO” 👪👪
Make this a TEAM EFFORT!

7. 👪 CTE Data TEAM Staff involved in Administering CTE – LEA and schools
Configuring the Student Information System (SIS)
Developing curriculum specific to their programs
Creating the master schedule and student schedules
Reporting to CALPADS
Maintaining student level data 👪

8. “WHEN” do we need to do this?

9. Calendar Activities throughout the year
Winter-Spring
Monitor data in current school year and prep for year-end reporting
CERTIFY EOY CALPADS – CTE
CERTIFY EOY CALPADS – Course section completion
Determine curriculum changes for next year – communicate the plan
Begin scheduling process for next year

10. Calendar Activities throughout the year
Summer – BETWEEN school years
Update course file for fall reporting
Identify pathway students
Be sure students are correctly scheduled
Fall
Monitor accurate placement of students
CERTIFY Fall CALPADS – course section enrollment
Verify all pathway students are tagged

11. CTE Data is included in Fall and EOY
CALPADS FALL 2
(CRSE) Course Section Enrollment File
(SCSE) Student Course Section Enrollment File
CALPADS End of Year (EOY)
(CRSC) Course Section Completion File
(SCSC) Student Course Section Completion File
(SCTE) Student Career Technical Education File

12. “WHAT” do we do?

13. Also known as DO YOUR HOMEWORK And CREATE YOUR PLAN1.
Preparation
Also known as
DO YOUR HOMEWORK
And
CREATE YOUR PLAN

14. Work with your CTE Data Team to determine
Industry Sectors and Pathways in your LEA and the State Codes
Course sequence for each individual Pathway at each school
State Course Code alignment with Pathway
Funding source and California Partnership Academy identifier
Linked Learning Academies 👪

15. Decide how and where you will track
Course
State Course Code
Course Content Code
Technical Course
Participation Level
Provider Code
Funding Source
Nontraditional Gender
UC a-g status
Articulation
Post-Secondary
Student
Course Section(s)
CTE Participant
CTE Pathway
CTE Concentrator
CTE Completer
Completion Date
Competent 👪

16. SIS modules might include*
Course
Student
Schedule Sections
Student Programs
CTE Program Module
Academic History/ Course History 👪
*Work with your Student Information System vendor

17. Also known as FOLLOW YOUR PLAN2.
Action
Also known as
FOLLOW YOUR PLAN

18. Schedule pure cohorts of students
Courses
Update annually to reflect changes to CALPADS codes
Master Schedule
Determine if students are to be cohorted and ascertain the sections are correctly set up
Students
Be sure students are appropriately scheduled so they will be counted as CTE participants and concentrators 👪

19. Some suggestions for cohorts
Master Schedule process - include site administrators and counselors
Keep sections pure for accountability
Unique Course and Section attributes
Create separate course codes
Consider ‘Alphabet Soup’ course codes
Use team and house functionality in SIS scheduler 👪

20. 👪 👪 👪 👪 👪 👪 👪 PAY ATTENTION!!! MONITOR and PREPARE your data
Student CPA code recorded
CTE Programs in the SIS for each concentrator student
Student completer/competent tag 👪 👪 👪 👪 👪 👪 👪

21. “WHERE” can we get HELP?

22. READ THE CALPADS DOCUMENTS
Yes, EVERYBODY!

23. Documents you will NEED*
CALPADS CODE SETS
Course Group State
CTE Pathways
CALPADS Valid Code Combinations
CTE Pathway – CTE Industry Sector
Course Group Master Combos
CALPADS Data Guide
CTE Course Data Elements (pp )
CTE Section (pp )
Retired CTE Course Code Mapping
* At a MINIMUM

24. ADDITIONAL RESOURCES
JOIN the CALPADS Listserv
READ the CALPADS Update Flashes
READ the Carl Perkins documents
NETWORK with your peers

25. HINTS*
MONITOR your data during the year
TRACK adds and drops to the cohorts
DETERMINE your completers
RECONCILE your SIS with CALPADS
*and DON’T WAIT UNTIL THE LAST MINUTE!!!

26. CREATE AND MAINTAIN GOOD DATA
DESIGN YOUR PLAN
FOLLOW YOUR PLAN
MONITOR YOUR RESULTS 🔑🔑
COMMUNICATION IS THE

27. Thanks! Any questions? You can find me at: wsherwood@psusd.us
(760) option 1