1. North Kitsap High School ASB TRAINING

2. It is an Associated Student Body (ASB) Fund event or fundraiser if:
BASIC THINGS TO KNOW
It is an Associated Student Body (ASB) Fund event or fundraiser if:
Students are involved.
The School district or School name is used.
It is conducted on or off school property.
It is done with the approval of the school board or their designees and/or school administration.
When all of the above are in place, the funds raised are public monies and must be deposited to the ASB Fund.

3. ASB EXPENDITURES C - Cultural A – Athletic R – Recreational S – Social
There are four legal expenditures of ASB funds.
C - Cultural
A – Athletic
R – Recreational
S – Social
which are non-graded, optional and extracurricular

4. $ MONEY $ DO NOT ACCEPT MONEY
ALL MONEY MUST GO THROUGH THE ASB WINDOW or Athletic Office
ALL MONEY MOVEMENT IS CONSIDERED FUNDRAISING
-Example: Sweatshirt orders, club dues

5. Procedures Fill out a Fundraiser Form if ANY money will be collected
Submit NKHS Requisition for Purchase and submit it to Vicki Wright
Wait for Student Approval
Get Credit Card
Order Merchandise/Items
Submit invoice/receipts/packing slips to ASB office
Finish Fundraiser Reconciliation Form if money was brought in.

6. Students and ASB
All Students involved in extra-curricular activities need to purchase an ASB card
Please check your student rosters and make sure that students who are involved in extra-curricular activities have a current ASB card
Club officers must have an ASB card in order for the club to receive any ASB funds

7. FUNDRAISING Checklist Prior Approval-New NKHS Form Parent Permission
Inventory Control
Invoices and Packing Slips
Contracts
Conflict of Interest (No Family)

8. Reconciliation
To be completed within one month of the completion of the fundraiser. Schedule a meeting with the Bookkeeper (Vicki Wright) to finalize the fundraiser.

9. *RETURN SIGNED APPLICATION TO
Club Constitutions
ASB CLUB ACCOUNT APPLICATION
*RETURN SIGNED APPLICATION TO
ASB OFFICE
Purpose
Membership
Officers
Meeting Dates/Times

10. Meeting Minutes Document student involvement
Please assign a secretary to electronically document your minutes
May be referenced in the case of an audit. These would be vital in showing student authorized spending.

11. PURCHASING PROCESS Wait for Student Approval
Fill out a Fundraiser Form if needed
Verify that the ASB account has enough $
Submit NKHS Requisition for Purchase to Vicki Wright
Wait for Student Approval
Get Credit Card– WE DON’T HAVE OPEN PO’s ANYMORE.
Order Merchandise/Items
Submit invoice/receipt to ASB Office
Finish Fundraiser Reconciliation Form

12. Bring ALL proof of receipt to
Receiving Goods
Bring ALL proof of receipt to
ASB OFFICE
Packing Slip
Original Invoice/Receipts

13. CONTRACT FOR SERVICES
ALL PAPERWORK (W4, I9, OR CONSULTANT CONTRACT) MUST BE ON FILE AT DISTRICT OFFICE PRIOR TO STARTING WORK.

14. BOOSTER CLUBS Parent Support Groups
Separate entity not connected to school
Privately students are still able to raise money as members of other organizations (scouting, church, etc.) but this activity cannot be done by an ASB Group or with school approval or district supervision on school time. Students may not use a school team or club name nor suggest representation verbally nor wear a school uniform during personal or private fundraising. (WAC )
Boosters can donate to ASB, however, ASB can not donate to Boosters

15. ASB Handbook
Resource Available online at

16. ASB Advisor Agreement
Sign and Return

17. Preparation Planning Passion Pursuit of Excellence GO VIKINGS!