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Using Outlook for Time Management
Ally Short Desktop Instructor
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Agenda Outlook 2010 Interface Processing Emails Automation
Ribbon, Commands Groups, Backstage View The x4 D’s Theory Automation Quick Access Toolbar Quick Steps and Rules Customization Tips & Tricks! Custom Views Navigation Mail, Calendar, & Contacts Navigation Pane, Reading Pane & To- Do bar Printing File System Folders, Subfolders Categorizing & Flags
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X4 D’s of Email Processing: Theory
Do It After reading the , take any action require and then either delete the message or file the message in a subfolder Delete It After reading the , if you do not need to retain a copy of the , delete it. Delegate it If the requires action that another person will need to handle, delegate the action item. Forward this message or convert to a task! Delete or file away! Defer it If the requires action that you will be responsible for, but the action cannot be completed within 2-5 mins, either Flag the for follow up and then file away or convert to Task (or Calendar item).
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