1. Civilian Secretariat for Police
2014/15 BUDGET ANALYSIS
08 July 2014

2. VISION & NDP
Vision
The vision of the Secretariat is for a transformed and accountable police service that reflects the values of a developmental State.
NDP
Chapter 12 calls for the creation of safer communities by The NDP recommends that all mandated oversight bodies (like the IPID and Secretariat) should monitor adherence to professional ethics and should recommend sanctions where necessary. In line with the NDP, the Secretariat strives towards the promotion of a transparent and accountable police service and a capable State. The Secretariat, through its oversight, policy and partnership programmes, needs to focus on the role of the it plays in achieving the goals of the NDP.
Strengthening the criminal justice system
Professionalising the SAPS
Implementing holistic approaches to safety and security
Increasing community participation

3. Changes to its legislative mandate (through the Act):
IMPLEMENTATION OF THE CSP ACT, 2011 (ACT NO. 2 OF 2011)
Civilian Secretariat for Police Act, 2011 (No 2 of 2011) came into operation on 01 Dec 2011
Two exceptions:
Secretariat as a designated department - Section 4(2) and
Appointing the Secretary of Police as Accounting Officer - Section 4(3)
These were recently signed by the President and came into operation on 01 April 2014
Secretariat now a designated department (although delineated in SAPS Budget)
Changes to its legislative mandate (through the Act):
Full responsibility for the implementation and monitoring of the Domestic Violence Act
Monitoring of service delivery complaints regarding the police
Drafting all legislation for the SAPS
Overall management of Community Policing Forums (CPFs)
Various challenges with the full implementation of the Act & new mandate

4. Key challenge with the establishment of SCP:
IMPLEMENTATION OF THE CSP ACT, 2011 (ACT NO. 2 OF 2011)
Key challenge with the establishment of SCP:
Becoming a designated department
Provincial Secretariats
Provinces had until May 2013 to establish Provincial Secretariats (18 months after Act becomes operational)
Not all established at the end of March 2013 (only WC & FS established & compliant)
Committee should seek clarity and status of implementation
Compliance forums
To ensure greater cooperation between SAPS, IPID and Secretariat regarding the implementation of DVA and IPID recommendations
Not yet fully established
2013/14 Budget Hearings: SAPS was “failing dismally” in terms of implementing recommendations. One explanation for this was that IPID was producing poor quality reports.
Secretariat in the process of appointing a legal team to assess the quality of the reports and recommendations produced by IPID and would be returning those of low quality back to IPID for review. Status?

5. Resourcing of Community Policing Forums (CPFs)
HISTORIC OVERVIEW
Resourcing of Community Policing Forums (CPFs)
Dependency on other Departments, especially SAPS IT systems
Legislative time-frames not being kept
Increase in consultancy fees – trend continues in 2014/15
Capacity of the Research Unit/Programme
IPID Recommendations
Quality impacts on the uptake by SAPS
Questioned the manner in which Secretariat is monitoring
Audits done by Secretariat to establish reasons for poor uptake – status
Organisational capacity

6. Introductory remarks Programme structure
SECRETARIAT BUDGET 2014/15
Introductory remarks
Misstated financial figures in APP
Payments in Gov. accounts divide into four categories: Current payments, Transfers and subsidies, Payments for capital assets and Payments for financial assets
Grouped all the above in Current Payments R (page 8 of APP) which is only Compensation and Goods & Services (should be ) – typo as it does not influence, but correct data should be provided (correct in ENE)
Should delineate Current Payments: Other (R8.357m)
Programme structure
Five to four Programmes (combined Policy and Research with Legislation)
Significant organistational reform over last four years

7. R99.798 million allocation SECRETARIAT BUDGET 2014/15
Specifically and exclusively appropriated in the SAPS Budget (Vote 25)
10.86% real increase in 2014/15 from the R million adjusted appropriation in 2013/14
Prog.4 Civilian Oversight, Monitoring and Evaluation
R million
24.25% real increase
Prog.1 Administration
R million
23.03% real decrease
Prog.3 Legislation and Policy Development
R million
66.79% real increase
Prog.2 Intersectoral Coordination and Strategic Partnerships
R million
16.51% real increase
Proportionally almost equal allocations to programmes

8. Programme 1: Administration
PERFORMANCE INDICATORS, TARGETS AND BUDGET PER PROGRAMME
Programme 1: Administration
Consultative forums established
Filling of all vacant posts
Elaborate on Office Accommodation Sub-programme (no budgetary allowance over MTEF)
Sub-prog: Department Management budget decrease by 53.3% in real terms
Programme 2: Intersectoral Coordination and Strategic Partnerships
Working agreement entered into with civil society re. crime prevention initiatives
Community Safety Forums (CSFs): 2013/14 APP stated 78 will be established between 2012/13 and 2015/16 – 18 of which during 2014/15 – why was the target removed?
Removal of target to produce an evaluation report on the functionality of CSFs in all provinces – the 2014/15 APP sets a target for assessment of 50 CSFs – difference between assess and evaluate?
Budget allocation for Programme grew from R16.495m in 2013/14 to R20.410m in 2014/15 (16.51% real increase)
Economic Classification: Allocation for Goods and Services grew from R3.645m to R6.872m. Within this account – Payments to Other increased from R470 thousand to R2.891m (515%)

9. Programme 3: Legislation and Policy Development
PERFORMANCE INDICATORS, TARGETS AND BUDGET PER PROGRAMME
Programme 3: Legislation and Policy Development
Performance targets reduced
Desirable to see more mention on new policy direction, in light of NDP
Status of White Paper on Policing
PC on Police should be consulted as stakeholder in drafting of policy
Missing deadlines – measures taken & concerns re. capacity
Legislation Sub-programme received a real decrease of 5.84%
Sub-prog: Policy Development and Research budget increase from R9.57m to R21.035m, which is a % real increase
Consultants increased from R97, in 2013/14 to R1.475million in 2014/15 (nominal increase of 1420% (mindful that the allocation in 2012/1 FY was R1,000.00)

10. Programme 4: Civilian Oversight, Monitoring and Evaluation
PERFORMANCE INDICATORS, TARGETS AND BUDGET PER PROGRAMME
Programme 4: Civilian Oversight, Monitoring and Evaluation
Is target to visit 500 police station in 2014/15 with current capacity feasible? (1134 stations total)
Especially S&T budget decreasing with 30% (nominal)
Target for assessment reports on critical areas of policing: litigation management – details
Target for effective implementation of the Public Order Policing Policy – welcomed
Targets can be better defined
Allocation to Sub-programme: Police Performance, Conduct and Compliance Monitoring increased from R9.005m (2013/14) to R17.854m in 2014/15 FY (86.69% real increase)
Allocation to Sub-programme: Policy Development decreased from R4.213m in 2013/14 to R2.765m in 2014/15 FY – real decrease of 38.2%

11. High retention rate – welcomed
PERSONNEL
Clarity needed
114 funded positions (2013/14 current)
Same as 2013/14 (end of May)
111 positions filled
High retention rate – welcomed
Internships to start recruiting interns in 2013/14 – details
Compensation of employees amounts to R million or 71.6%
Going forward, comprehensive information on staff establishment and training should be included in APPs

12. Full implementation of Secretariat Act
CONCLUSION
Full implementation of Secretariat Act
One of the key oversight bodies in SA
Still becoming an independent and critical voice
Ideally situated to impact on police behaviour/conduct & bring the objects of the NDP to fruition
Designated Department on 01 April 2014
Will take time to stabilise ito expenditure and performance
Work closely with already established internal oversight bodies – Inspectorate and Internal Audit

13. Nicolette van Zyl-Gous Researcher: PC on Police 021 403 8416