1. Nestle Canada Inc. North York Office Re-Design PROJECT BRIEF
January, 2016

2. Nestle Workspace Guidelines
Improve business processes & Innovation (agility)
Create space for the task vs the functional group
Enable innovation & communication
Inspire through a great Workplace (attract, retain, motivate)
Keep staff’s satisfaction on a high level
Be attractive for young talents and high potentials
Enable key Nestlé Group organization initiatives
Mix of various work spaces
Flexible work arrangements
Increase space efficiency and flexibility (cost)
Minimize workspace costs/vacancy by providing the right mix of work and support spaces
Easy to change/adapt to new needs

3. Workspace Re-Design Principles
Spaces are attributed to activities and not individuals
to create an environment where focus & collaboration coexist
Principle 2:
Designated space is attributed to special functions only
(Executive Assistants/Legal/Facilities) or specific teams
(Supply Chain). Directionally 1/3 of the workstations should
be fixed vs. mobile.
Principle 3:
A significant minority of employees on any given day are not
on site or in the building attending meetings therefore
“non-allocated desks” concept should be considered.
Directionally 2/3 of the workstations should be mobile vs. fixed.

4. Nestle Canada Head Office
Location:
Nestle Canada Inc. Head Office,
25 Sheppard Ave. W,
North York, ON.
Floor Sq. footage:
3 floors: 17,785 sq. ft. each, and
1 floor: 12,993 sq. ft.
Occupancy:
Total # of Employees: 450
Permanent/Head Office Based:
Flexible Work Arrangement:

5. Current State
9 floors with 2 ½ floors sublet in between Nestlé occupied space
Assigned 8x7 or 8x14 Workstations
Touchdowns (underutilized / scattered per floor)
Executives Specific Meeting Rooms
Team Specific Meeting Rooms
Team Specific Storage Rooms
Large Test Kitchen & Labs
Large Walk in Freezers/Fridges
Excessive Filing Cabinets
Limited Common / Collaborative Space
Significant Archive Filing Storage
Large Company Cafeteria
Dated Company Store

6. Current Floor Example

7. Future State Vision Open Space Workstations Telco Booths
home base for teams, surrounded by support areas:
unassigned or assigned seating, uniformed, neutral atmosphere, desk grouping, central recycling system
Telco Booths
scattered over the floor for concentrated work or long phone calls:
closed off, for focused work, possible meeting rooms for one to ones
Small & Medium Meeting rooms
are for 3-8 persons:
close to teams and scattered throughout the floors, white boards, TV screens, flip charts
Large/Smart Meeting Rooms
equipped with video conferencing:
enclosed space, 8+ persons, smart boards and interactive tools, for project work and knowledge sharing, can be booked
Silent Area
for focused work and working on confidential documentation:
high partitions, cozy furniture, no phone lines

8. Future State Vision Touch Downs Common Multipurpose space
central to all areas, promoting interaction and collaborations:
monitors, meeting booths
Common Multipurpose space
informal conversations, for meetings, lunches, open area, centralized trash system, floor sanitation, pantry with fridge/microwave, coffee machines, town hall style
Print Centers
in the open space area, with storage for stationary:
printer, shredder, storage, mail slots
Coat Closets & Personal Lockers
Per neighbourhood to match the number of workstations, close to teams or common areas
NCE (Nestle Continuous Excellence) Communication Centers
Mixture of smart boards and white boards (magnetic/multi stacked) per neighbourhood to support operational reviews
Reception on 22nd floor

9. Future State Vision 3 floors and partial 4th floor
Optimize office space from 7 to 4 floors, with desk sharing at a ratio of TBC
Unassigned or assigned workstations: range of sizes and spaces to meet open concept
Consideration for creation of departmental neighbourhoods
Adjustable workstations to suit individual ergonomic needs
Specific Meeting Rooms eliminated / repurposed as required
Storage Rooms minimized/not specific
Reduced/Reconfigured Kitchen & Lab
Paperless/Electronic Filing with some filing capacity (except Legal)
Increase Common/Collaborative space differentiating use by types of furniture
Eliminate Company Cafeteria
Eliminate Company Store
Specialty Rooms accommodation

10. Desired Specialty Rooms
Locked IT Lab and locked storage
Helpdesk / Drop In Space
Studio Room (used for webcasts)
Large versatile training rooms
Telepresence Room
Finance Vault (possibly reduced in size)
Finance Filing Room (possibly reduced in size)
Test Kitchen – 21st fl.
Kitchen Lab – 21st fl.
Sensory Testing booths – 21st fl.
Adequate employee fridges & microwaves on all floors in common areas
Updated & Expanded Shower Facilities
Separate Wellness/Sick room
Prayer Room
AVA Room & Display
AV Editing Room

11. RFP Key Dates and Instructions
RFP Release: January 29, 2016
Questions prior to site tour to be submitted via Ariba by Feb 5th, 2016
Site Tour for Proponents: evening of Feb 10 or 11
(Nestle will contact the bidders to further site tour arrangements)
Proposal Submissions: Feb 19, 2016
Supplier Presentations (shortlisted proponents): w/o Mar 7 or Mar 14
Contract Award: w/o Mar 28
Move-in Date: December 2016
Instructions:
Detailed responses to questionnaire is required
3 design concepts to be submitted as per pricing sheet
Maximum 30 PowerPoint pages for all 3 design concepts
Nestle Contact: Hristina Broulekova, Procurement Manager, x4414