1. MassDEP Assistance Program for Lead in School Drinking Water
DMAC, September 20, 2017
Damon Guterman
MassDEP Drinking Water Program

2. Program Basics Governor’s Initiative
$2.75M in State Funds from Massachusetts Clean Water Trust (SRF) used to Jumpstart LCCA Efforts at Public Schools and Daycares
UMass Amherst Contracted via Inter-Agency Service Agreement to Run the Program with MassDEP Oversight and Coordination
Partners: MA Dept. of Public Health, MA Dept. of Elementary and Secondary Education, MA Dept. of Early Education and Care, Massachusetts Water Resources Authority

3. Services Offered UMass Technical Assistance Providers
Informational Meeting for School Personnel and Local Partners (PWS, BoH, Facility Managers, etc.)
Mapping of Buildings to Identify LCCA Fixtures
Development of Sampling Plan
Collecting Samples (School/Town, UMass, MassDEP, State Contractors)
Laboratory Services (Contracted or MWRA)
Communication of Results (Template Letters, MDPH Fact Sheets, Participation in Public Meetings)
Remediation Advice

4. Data Considerations Need Resource(s) Easy Application Process
Google Tools
Sustainable LCCA Program
LCCA Program Management Tool
Easily Accessible Data
eDEP
School/Partner Access to Data
, SharePoint, Shared Network Folders
Public Access to Data
Web

5. Application
Request For Interest (RFI) Launched to Identify Schools that Wanted to Participate
Google Sheet Behind the Webform Captures Data
Sheet Access is Controlled Centrally but Multiple Users can Access and Download as Needed (i.e. Management Reports, Scheduling Assistance, Administrative Efforts, etc.)
Application Can be Modified on the Fly as Experience Guides Information Needs
Much Simpler Application for Program
Demo

6. LCCA Program Management Tool
Built In-House as a One-Stop Resource for Schools
PIN-Protected Workspace for each School/District
Front End UI Built using Google Apps Script and Published as a Web App through G Suite
Back End Database Built using CloudSQL
Documents/Report Templates Stored on Google Drive
Lab Reports are Manually Transferred from eDEP
ODBC-Connected MS Access Queries Generate .csv Files which are Uploaded using Google Cloud Platform Web Console First into Cloud Storage then CloudSQL
Demo

7. eDEP Mandated use of MassDEP Portal (CROMERR compliant-ish)
Labs are Already Authorized Users
Conscious Decision Made Not to Have Schools Create Accounts
DWP Accepts Formatted .txt Files (Bulk Upload)
Files Undergo Administrative and Technical Validations
Completeness, Proper Formatting, Known IDs, Lab Certification, Approved Methods, Detection Limits, Holding Times
EEA-IT Cloned our LCR Reporting “Form” for use in LCCA
Substitute School IDs for Required PWSIDs
Tell Them the Governor Requested the Work

8. School Access to Data LCCA Program Management Tool
MassDEP Generated an Excel File for each School and Highlighted any ALEs (Lead or Copper)
to School with Excel File(s) Identified that They:
Met the ALs at All Fixtures, or
Exceeded the Lead AL at Any Fixture, or
Exceeded the Copper AL at Any Fixture, or
Exceeded Both the Lead and Copper ALs at Any Fixtures
Schools Were Encouraged to Communicate Their Results With Their Community
Told that MassDEP Would Make the Results Public After Two Weeks
Copied Partners (e.g. MDPH, UMass-Amherst)

9. Partner Access to Data Google Sheets via Gmail Accounts (RFI)
UMass-Amherst and MassDEP Staff via SharePoint
“MasterFile” Used by UMass-Amherst Daily to Track Activities with Applicants (Information Meeting, Sampling Plan, Sample Date, Samples Receipt, CoC Upload, etc.)
PINs for Program Management Tool
DESE/DEEC Inventory of Facilities
Template Documents
MDPH via Shared Network Folders – Common Infrastructure Between Executive Branch Agencies

10. Public Access to Data You Will Need a Web Posting Strategy
Be Prepared for Lots of Interest
Be Clear and Comprehensive
We Added a Simplified Display of Data Based on a Press Report
Explain any Data Lags
Update Frequently and Date Your Posts
ng/testing-assistance-for-lead-in-school-drinking-water.html

11. Questions?
Damon Guterman