1. U.S. CMS HL-LHC Project Report
Vivian O’Dell
U.S. CMS HL-LHC Project Manager

2. Introduction
CMS Upgrade PMG
20 September 2016

3. HL-LHC Timeline HL-LHC Upgrades: Installed during LS3
Shutdowns
HL-LHC Upgrades: Installed during LS3
(CY 2024 – mid 2026)
Vivian O’Dell CMS HL-LHC Upgrades
1/19/2016

4. Funding The U.S. Project is funded by both DOE and NSF
Construction funding is ~133M DOE / $75M NSF
The total funding supports a scope ~ commensurate with the US participation in CMS
i.e. the US is ~ 30% of CMS, and will pay ~30% of the scope of the CMS HL-LHC upgrade
Our contribution is worked out (iteratively) by maximizing:
CMS upgrade needs
The interests and experience of the US CMS community
The NSF and DOE scopes are (largely) separated
This was a requirement for the MREFC process (see below)
The DOE funding process follows the “normal” route for large projects
Differs from the current (Phase 1) CMS upgrades in size – means additional Independent Cost Reviews before each CD step
For the NSF, we (along with US ATLAS) will be pursuing a new (for HEP) form of funding
The total we are proposing is $150M, split evenly between USCMS / USATLAS
This has to go through the NSF MREFC panel and the National Science Board
Note: we have successfully passed the “Conceptual Design” phase and have gotten the official go-ahead to proceed to the Preliminary Design Review
Preliminary Design Review / Final Design Review will be in late 2017 / late 2019 respectively – both of these steps have to be signed off on by the NSB
The earliest we can expect project construction funding is in FY2020
Vivian O’Dell CMS HL-LHC Upgrades
1/19/2016

5. U.S. CMS scope NSF DOE NSF NSF DOE NSF DOE NSF 3.8 CMS Upgrade PMG
20 September 2016

6. U.S. CMS Project Review Schedule
For the DOE, we are planning for the following dates
✔ CD-0: April 13, 2016
Lab review October/November leading to…
ICR (Independent Cost Review): Feb – Jun 2017
(Also DOE/NSF Operations Program Review: January hosted by ATLAS. Only overlaps with Phase 2)
Director’s review ~ May leading to:
CD-1: June/July 2017
CD-3a: mid-CY2018 (allows buying long lead-time items)
May ask for CD-3a for e.g. buying silicon for Outer Tracker – still firming up the schedule for this.
CD-2 / CD-3: early - mid CY2019 (but before May 1 ish)
This allows DOE $$ for the construction project in (late) FY19
For the NSF
✔ CDR passed (Delta review): April 19
✔ July review of new CA for operations (contains Phase 2 R&D): July 14-15
Director’s review ~ September/October, leading to…
PDR: Q4 CY17 (This is like a DOE CD-2 “lite” i.e. no EVMS)
FDR: (when the $$ flow) Q4 CY19 (i.e. FY20)
CMS Upgrade PMG
20 September 2016

7. U.S. CMS Project Funding: DOE
Note that for 2016, we got about $3M from the Operations Program for DOE scope
For 2017, we can plan on only $1.5M from Operations, $2.5M additional new money (OPC) => $4M
CMS Upgrade PMG
20 September 2016

8. U.S. CMS R&D Project Funding: NSF
Note that for 2016, there is a $1M supplement for NSF R&D / Project Planning
The new CA for operations starts in FY17: This includes specific funding amounts for R&D
Construction start is assumed to be in 2020
Note that the Operations Program part of the budget decreases in FY17/FY18 but increases after FY19
Actually project funds will come from an MREFC, with project funding starting in 2020.
Total MREFC funds for USCMS HL-LHC project is $75M
We have presented a plan (at the NSF Conceptual Design Review) with a budget of ~$50M + $25M contingency
We are now in the process of working out a bottom-up cost and schedule
CMS Upgrade PMG
20 September 2016

9. Now preparing for Independent Cost Review
Conducted by the DOE PMOA
Covers cost and schedule
i.e. complete BOEs / P6 / contingency / risk
Iterative process culminated by a site visit – drill down exercise
Similar to the NSF CDR drill down
In fact, Ivan Graff who led the NSF CDR review will be back at DOE, at PMOA.
The NSF level of drill down is what we should expect!
We are planning to start the process in Jan/Feb, site visit ~ May/June?
Must be completed before the “Independent Project Review” (CD-1) in ~July
This workshop is a checkpoint as to where we are, but not a formal review
We are clearly not ready to trigger the FNAL OPSS review that will preceed the ICR
We would like to get “course corrections” and feedback in order to move towards final BOEs / P6 project implementation
We do not yet have a final roll-up from our bottom-up estimate – our last full rollup was done before the NSF CDR
The single largest part of the project for NSF is the FPIX (~$40M)
For the DOE, it is the Outer Tracker (~$50M) and the Endcap calo (~$40M)
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20 September 2016

10. Backup
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20 September 2016

11. International CMS Update
CD0
CDR
CD1
PDR
CD3a
CD2/3
FDR
International CMS schedule
CMS Upgrade PMG
20 September 2016

12. U.S. CMS Project Organization
DOE scope
HL-LHC CMS Detector Upgrade Project
Project Office
Project Manager V. O’Dell
Deputy PM: A. Ryd
Project Scientist: C. Hill
CMS HL-LHC liaison: J. Spalding
ESH&Q Coordinator: G. Snow
Project Controls: W. Freeman
Project Finance (DOE) J. Teng (DOE), M. Bogart (NSF)
Risk Manager: L. Taylor
Project Electronics Engineer TBN
Project Mechanical Engineer TBN
NSF scope
DOE or NSF scope (TBD) OT
L2 Managers:
(G. Bolla) + TBN
Barrel Cal.
L2 Manager:
C. Jessop
Endcap Cal.
L2 Manager: J. Mans
Endcap Muons
L2 Manager: A. Safonov
Trigger/DAQ
L2 Managers:
J. Berryhill + TBN
FPIX
L2 Managers:
J. Alexander, K. Ecklund
Sensors
L3M: U. Heintz
ECAL
L3M: B. Hirosky
CSC
L3M: D. Wood
Cal Trig L3M: W. Smith
Sensors/Modules
L3M: N. Akchurin, M. Paulini
Sensors/ROCS
L3 Manager: S. Wagner
Electronics
L3M: Y. Gershtein, A. Canepa
Cassettes
L3M: J. Strait, Z. Gecse
Muon Trig
L3M: D. Acosta
HCAL
L3M: A. Belloni
GEM
L3M: D. Salzberg
Modules
L3 Manager: M. Jones
Modules
L3M: M. Narain, L. Spiegel
Track Correlator Trig
L3M: R. Cavanaugh
BH Active
L3 Manager: TBN
Electronics
L3 Manager: A. Ivanov
Mechanics
L3M: S. Gruenendahl, R. Lipton
Electronics and Services
L3 Manager: T. Kolberg TT
L3M: P. Wittich
Mechanics / Assembly
L3 Manager: J. Conway
Integration
DAQ
L3M: R. Mommsen
CMS Upgrade PMG
20 September 2016 12

13. Now preparing for Independent Cost Review
Old roll-up (with old WBS) – rough costing
Total w/Contingency
DOE
NSF
402.00
Totals
203.6
133.6
70.0
402.01
Project Office
26.9
21.4
5.5
Project Management
17.5
13.9
3.6
Common Infrastructure
9.4
7.5
1.9
402.02
Tracker
98.5
51.2
47.3
FPIX
39.6
Outer Tracker
Track Trigger
7.6
402.03
Barrel Calorimeter
14.0
4.2
9.8
ECAL Barrel
HCAL Barrel
402.04
Endcap Calorimeter
41.2
402.05
Muon Systems
402.06
Trigger
13.8
402.07
DAQ
1.7
CMS Upgrade PMG
20 September 2016

14. Comparison with Phase 1 Phase 1 (US CMS Detector Upgrades)
Phase 2 (US CMS HL-LHC Upgrades)
Total Project
$44.7M
$240M
DOE TPC
$33.2M
$155M
  NSF Construction
$11.5M
$75M (+$10.25M R&D) (MREFC)
Upgrade list
  Outer Tracker
N/A
~25% U.S. Scope (DOE)
  Barrel Calorimeter
HCAL electronics
HCAL scintillator (DOE), ECAL electronics (NSF)
Endcap Calorimeter
Front Hadronic active area (Si) (DOE)
Endcap Muons
CSC / GEM electronics (NSF)
Trigger/DAQ
L1 Calorimeter (50%) / endcap muon trigger
L1 Calorimeter (50%)/endcap muon/L1 Track Finder (50%)/L1 Correlator Trigger (50%) (NSF/DOE)
Forward Pixel
Full Forward Pixel upgrade
Full Forward Pixel upgrade (NSF)
CMS Upgrade PMG
20 September 2016