1. Review of Park Facility Uses and Regulations
Parks and Recreation Commission
February 6, 2013

2. Continued Discussion Previous meetings on November 7, December 5
Review other cities’ policies
Feedback from maintenance staff
Case study

3. Menu of Options

4. Feedback from Maintenance Staff
Staff presence during events or self-monitoring
Clean up, trash
Vehicles in parks
Need to improve high-use parks for resiliency
Establish clear and consistent regulations for set-up
Parking – esp. at Wilmot Park

5. Policies in Other Cities
Generally allow booking up to 1 year in advance
Parks cannot be reserved for exclusive use
Similar to special event permitting process for other events using ROW
City may use discretion in allowing/disallowing events based on damage to City facilities, etc.
Residents/businesses receive priority
No parking reservations allowed
Sound restrictions
- Kirkland, Bellevue, Bothell

6. Case Study: ½ Marathon Event
Staged at Wilmot Park
600 participants
For-profit company
Tents, vendors, etc.
Approx. 250 parking stalls
Fields reserved, YMCA programs
Needs a lot of support equipment
- Commission feedback on this policy

7. Discussion Questions
Should for-profit events be treated differently than non-profit events?
What are the benefits of allowing?
What are the disadvantages?
What limits to impose, ie number of participants, types of events, etc?
- Commission feedback on this policy

8. Recommendation Approve special event use in City park facilities
Approved through regular special event process
Allow deviations from established City policy only under special event permit
Fee based on required staff resources
- Commission feedback on this policy

9. Current Policy
WMC – “no other City of Woodinville parks may be reserved except for City-sponsored events.”
“No other City of Woodinville parks may be reserved for ‘special commercial events’ as that term is defined in WMC (2).”