1. Department Contact Training
University of Minnesota
Updated: August 31, 2017

2. Important Web Links General SRT Information: http://oms.umn.edu/srt
SRT Help & Support:
OR call 1-HELP (1-4357)
eXplorance Blue:
SRT Policy:
Web links or resources? (b/c phone number)

3. Department Contact Roles & Responsibilities (p.1)
Distributes the SRT scannable answer sheets, header sheets and instructions to the classes that require paper administration
Ensures all SRT answer sheets and corresponding header sheets will be returned to OMS within 10 days of administration
For SRT questions that arise:
First, requests support: or 1-HELP. The Technology Help Service Desk can resolve most issues
Second, if needed, contacts OMS: or

4. Department Contact Roles & Responsibilities (p.2)
Serves as the point of contact between OMS and Dept.
Works with Dept. Chair/Head to determine which courses in the Dept. will administer the SRT in each mode (online or paper)
Contact is responsible for entering this info into eXplorance
Default is paper administration, except for online courses (units may request online as default)
See slides 7-15 for instructions on selecting mode
Works with the Department’s Class Scheduler to ensure all course/instructor information is correct in PeopleSoft

5. SRT Process
Online: to student via , Moodle during data collection window
Department Contact:
Ensures PeopleSoft course info is accurate
Selects survey mode (online or paper)
Students provide input
Paper: Volunteer administers SRT, last day of instruction
Within 10 business days
OPEN-ENDED COMMENTS: paper comments are returned to instructor and are not displayed online. Online comments are displayed to instructors online. Display to dept. chair is based on departmental guidance.
DATA COLLECTION WINDOWS see slide 10
Sends completed paper SRT forms to OMS
OMS blends responses into online report
Ratings to instructors & dept. chair via link
Within 21 business days

6. Things to Note Data is tied directly to the course database
Web collected SRT responses must have all instructors linked to the course with an instructor role of PI/SI/TA in the central course management database before data collection starts in order to collect the data
Paper collected SRT responses must have instructors assigned to one of these roles before it can be imported in to the system and reports issued

7. Instructor/ Department Admin
Four Tasks:
Subject View Management
Choose Paper or Online data collection method (see Slides 8 and 9 for details).
Department Contact
Fill Out Form
Complete online data collection based on sent and Moodle notification
Student
Subject View
Live progress of response rates so Instructor can encourage participation
Instructor
Report Reader
to alert reports are available for viewing
Instructor/ Department Admin

8. https://srt.umn.edu/blue
Authentication Page
Log In Here
Login to Blue
For all tasks related to the Student Rating of Teaching process, regardless of role.

9. Blue Subject View Management Review
Selecting Paper/Web Data Collection Method
Determine data collection method for each course
Process is tied to central database
Therefore, data collection method will apply to all instructors for a given course
Select method after the term start date for the class section and before online data collection begins
Data collection windows shown on next slide

10. >59 Days class duration
Dynamic Days: Data collection window for completing online SRT
>59 Days class duration
7 days
7 days prior to last meeting
4 days prior to last meeting
Last day of class
35-59 Days class duration
20% of class duration
When class reaches 80% of duration
90% of duration (10% of class remaining)
Last day of class
6-34 Days class duration
1 day
Last day of class
Last day
1-5 Days class duration
Time for students to complete SRT
SRT invitation sent
First reminder sent
Second reminder sent
14 days
14 days prior to last meeting
7 days prior to last class meeting
Last day of class
Data collection windows are determined by the time between first class meeting and last class meeting listed in course database across all class meeting patterns listed for the course.

11. No longer a separate “Home” and “Dashboard.” Now on the same tab.
Color coding for additional ease in visual inspection of task status.
#2 If you’re a project administrator or project manager, you now have the ability to create projects or reports from the homepage. (Most users do not have this privilege.)
#3 See slide _____
#4 is not used with the Student Rating of Teaching.
#5 See slide _____
#6 See slide _____

12. Department Contact view in Subject View Management after selecting task (from top half of Slide 11)
Select the data collection method. Pressing “Finalize” will remove this from your task list.
Response rate are will change during online data collection. Instructors have access to response rate information as well.

13. Go to https://srt.umn.edu/blue
Here you will see your Subject View Management tasks in the top section of the page
Use the filter at the top to find a specific course, or a specific set of courses
Click Select
Choose data collection method (paper or online)
Click Finalize to remove from your task list

14. Things to Note (p. 1)
If you have clicked “Finalize” and find you need to make a change, contact the OIT help line:
or call 1-HELP (1-4357)

15. Things to Note (p. 2)
Courses are “owned” by the DEPTID associated with the course (CLASS_NBR) in the course database
Secondary access can currently be granted at the SUBJECT level
Cross listed courses are available to all units with students in the “classroom”
Default settings filter out SRT administration for dissertation, internships/externships, and many practicum courses
These courses can be added on request
Contact to request such additions

16. Instructor/ Department Admin
Four Tasks:
Subject View Management
Choose Paper or Online data collection method (see Slides 8 and 9 for details).
Department Contact
Fill Out Form
Complete online data collection based on sent and Moodle notification
Student
Subject View
Live progress of response rates so Instructor can encourage participation
Instructor
Report Reader
to alert reports are available for viewing
Instructor/ Department Admin

17. Raters will now see their list of tasks in a more streamlined manner.
Where there used to be a homepage (welcome message) & dashboard, there is now a single streamlined dashboard.
They can also more easily search for specific tasks and color-coded labels give a clearer picture on what tasks are open for completion.

22. Moodle BPI Plug-in (Student) (Canvas coming soon)
Login to
MyU
Students can find which courses they have open SRTs yet to fill out.
Students will see invitations for ALL online SRTs – not just for courses with Moodle sites.

23. Instructor/ Department Admin
Four Tasks:
Subject View Management
Choose Paper or Online data collection method (see Slides 8 and 9 for details).
Department Contact
Fill Out Form
Complete online data collection based on sent and Moodle notification
Student
Subject View
Live progress of response rates so Instructor can encourage participation
Instructor
Report Reader
to alert reports are available for viewing
Instructor/ Department Admin

24. Department Contact view after selecting task (from top half of Slide 11)
Response rate status will be available during online data collection. Instructors are encouraged to alert students (e.g., Moodle/Canvas, in-class announcements) that they can go to to fill out SRTs for the class.
Instructors may wish to invite students to bring devices to the last scheduled pre-Finals class session and complete their online ratings in class, similar to paper SRT administration.

25. Instructor/ Department Admin
Four Tasks:
Subject View Management
Choose Paper or Online data collection method (see Slides 8 and 9 for details).
Department Contact
Fill Out Form
Complete online data collection based on sent and Moodle notification
Student
Subject View
Live progress of response rates so Instructor can encourage participation
Instructor
Report Reader
to alert reports are available for viewing
Instructor/ Department Admin

26. View after selecting Report from bottom half of Slide 11
#3 Universal Search: Type in the words/phrases you are looking for in any order.
#5 Expand or contract listings of additional reports in a group.

27. Reports: Availability
Online data collection
Reports available three weeks after the last class meeting date
This is for uniformity across terms, accounting for fall term calendar (study day, finals week, and 2 University holidays after the last class meeting) as well as the standard 3 days to submit final grades
Paper data collection
Reports available as quickly as processed
Note: ALL paper SRTs must be submitted to OMS within 10 days after data collection to ensure timely processing and reporting

28. Reports: Spring 2014 Changes
Revised form separating instructor items from course items
Student ratings of the instructor are separated from ratings related to the course
Course-related items are available for review, for example by students when selecting courses during registration
Minimum number of responses
Previous University policy prohibited reporting of results with fewer than 5 responses
When the SRT form was revised, this prohibition was dropped; all results are reported even if only one response was received