1. Ian McArdle Research Information Manager i.mcardle@imperial.ac.uk
Developing Tools to Inform the Management of Research and Translating Existing Good Practice
Ian McArdle
Research Information Manager

2. Presentation Summary Project Partners Objectives Project Structure
Deliverables
Plan
Progress
Questions?

3. Project Partners – Imperial College London
Imperial has developed a range of reporting tools for managing research
Draw data from internal and external systems
To reach this position, Imperial has successfully implemented major pre- and post-contractual research management systems which have been problematic in other parts of the sector

4. Project Partners – Elsevier
Global publishing and service provider to the worldwide academic sector
Develop service solutions to enable institutions to manage their research
Historically through bibliometric tools but increasingly through innovative tools such as SciVal, and in specific SciVal Spotlight
Convenient way to be able to find top authors in a research cluster as well as the top institutes

5. Objectives
“To review the sector’s success in implementing research management systems and to build upon and to share Imperial’s experience with other HEIs with the aim of translating good practice and providing a resource for the sector.”
“To evaluate the ways in which HEIs across the sector are creating tools for managing research-related data from systems, to compare the variety of tools available (including those being developed by Elsevier) and to share possible ways of integrating tools to develop a holistic picture of research management metrics from bid management through to economic impact.”

6. Project Objectives: How will we accomplish them?
Review and Develop Imperial Case Study
Sector Evaluation and Translation of Best Practice
Communication and Dissemination
Report and Sector-Wide Workshop
Repository of knowledge and access to expert advice and skills for institutions going forward

7. Project Structure (PRINCE2)
PROJECT BOARD
Project Director & Champion – John Green
Senior Supplier – Niels Weertman
Senior Supplier – Phile Govaert
QUALITY
ASSURANCE
PROJECT MANAGEMENT
Project Manager – Ian McArdle
Project Manager – Gebke van Gaal
PROJECT SUPPORT
Thomas Turner
WORKSTREAM ONE
“Review and Develop Imperial Case Study”
Leader – Ian McArdle
Elsevier – Joy van Baren
WORKSTREAM TWO
“Sector Evaluation and Translation of Best Practice”
Leader – John Green
Elsevier – Felix Haest
WORKSTREAM THREE
“Communications and Dissemination”
Leader – Thomas Turner
Elsevier – Gebke van Gaal

8. Workstream Tasks and Deliverables
Review Imperial’s research-related IT systems and related information;
Describe project management methodologies used;
Discuss the benefits to the College of these;
Describe lessons learned from these implementations;
Compile above into a case study.
Workstream 2
Develop interview questions;
Interview 15+ English HEIs;
Write-up of site visits for analysis;
Workshop design and facilitation;
Analyse and compare project findings with:
Imperial College case study; and
Elsevier product capabilities;
Design and deliver end-project workshop;
Complete project report.
Workstream 3
Organise interviews;
Organise interactive workshops;
Create project webpages on JISC and Imperial College websites;
Organise the end-project sector-wide workshop;
Disseminate the final report via a variety of fora:
InfoNET;
e-Framework;
UKOLN;
Imperial website; and
JISC website.

9. Project Plan Project Start Up Interview Preparations
Time
Initiation
Project Start Up
Interview Preparations
Imperial College Case Study
Operation
Conduct 15+ Interviews
Assimilation of Results
Interactive Workshops
Completion
Complete Project Report
Sector-Wide Workshop

10. Progress to Date Project Start Up 17 Interviews Arranged
Time
Initiation
Project Start Up
17 Interviews Arranged
Imperial College Case Study Completed
Operation
First Interview Conducted – University of Bristol
Completion
Report Layout Determined
Sector-Wide Workshop Scheduled – 27th August

11. Participating Institutions
University of Bristol
King's College London
University of Sussex
University of Bath  
Birmingham University  
University College London  
University of York
University of Liverpool
University of Salford
University of Leeds
Institute of Education
University of Cambridge
University of Oxford
University of Southampton
University of Manchester  
University of Sheffield
University of Exeter

12. Success Criteria – Success Will Be Measured By…
The degree of participation of other HEIs
Number of participants exceeds minimum requirements (15);
17 achieved thus far.
The degree of engagement by participating institutions
>70% of interviews include 1+ staff that are sufficiently senior to elicit change;
100% thus far (1 from 1).
Intentions to implement changes in response to best practice guidelines generated by the project
One or more HEIs contacts the project team for advice quoting this project;
Learning that changes have been made as a result of this project.

13. Ian McArdle Questions? Research Information Manager Research Office
Imperial College London
+44 (0)