1. Town of Tonawanda Agenda As is processes and costs Value of Automation
Recommendations

2. Paper forms and payroll processes
Employee Data Gathered Using Various Manual Formats
Supervisor Collects, Calculates, and Approves Various Timesheets
Payroll Flags Issue
Errors Reported to Payroll
Check Cut and Distributed
Payroll Keys Timesheets Into Payroll System
Reports After The Fact – Done Manually
Supervisor Resolves Discrepancies

3. The Solution: Automation of paper processes1 2 3
Supervisor Edits and Approves
Right Check Is Cut
Pay Rules
Automatically Applied
Employee Data Gathered Electronically
Payroll Reviews and Processes
Reports Real-time and One Click Away

4. Productivity Estimates

5. Annual Direct Savings Estimates
Reduction in Payroll Inflation with Biometrics
$373,750
Overtime Control and Reduction
$279,864
Reduction in Payroll Inflation Using Timestamps
$207,307
Reduction in Payroll Error
$310,960
Leave Inflation Reduction
$50,340
Paper, other costs
$1,400
Total Direct Cost Savings
$1,284,413

6. Potential Monthly Cost Savings $107,034.39
Return on Investment
Savings with Kronos
Year 1
Year 2
Year 3
Hard Dollar Cost Savings
$1,284,413
Investment in Kronos
Kronos Software
$67,682
Kronos Hardware
$32,100
Kronos Educational Services
$25,150
Kronos Professional Services
$79,035
Maintenance
$18,096
$18,820
$19,573
Cumulative Cash Flow (Hard $s only)
$1,062,350
$2,327,942
$3,592,783
Potential Monthly Cost Savings $107,034.39
ROI %
Payback Period 2.1 months

7. Assumptions

8. Recommendations
Centralize the Town on one system for Timekeeping – one single source of truth of timekeeping.
Stop overpayment leakage of payroll
Collect and report on Grant activity
Collect and report on cross charges of time and pay across departments
Utilize the Kronos Absence Management solution
Use Kronos as the Master Record of Leave Balances
No batch based process; balances are available in any point in time; past and future
Automatically track balances upon entry; no spreadsheets to keep; no back office corrections needed
Ensure compliance with FMLA.
Provide ‘actionable intelligence’ to managers to better manage employee’s time