1. Operating Air Transport
WFP Logistics, We Deliver

2. Lesson Plan: Operating Air Transport
Medical Logistics
Lesson Plan: Operating Air Transport
LEARNING OBJECTIVE/S:
By the end of the session, participants will be able to:
Engaging commercial vs military assets
Special considerations for helicopter operations (sling, cost vs runtime, safety and security at landing site etc.)
Special considerations for fixed wing
Structure
Timing
Activities
Introduction
5 minutes
Explain lesson objectives
Commercial and military operators
10 minutes
Differences between military providers and civilian providers; how to initiate an operation or request for transport
Contracting of air assets
20 minutes
Contracting procedure and points for evaluation
Exercise: Cost of air assets
30 minutes
Simple calculations of the cost of running a helicopter in the participants’ scenario exercise
Special considerations for helicopter operations
Capabilities and limitations of helicopters; special sling operations, cost basis of commercial helicopters and maximising usage
Special considerations for fixed wing aircraft
Layout of an airfield, specialised areas, cargo and passenger considerations
Lesson End/Plenary
x minutes
EVALUATION / RECAP QUESTIONS
What would you do differently if engaging a commercial aviation operator over a military operator?
If I plan to transport cargo via a sling operation, how must the cargo be prepared?
Total Lesson Length
90 minutes
MEASURABLE OUTCOMES
Identify the roles of different actors in aviation field operations
List specific requirements for each helicopter and fixed wing transport operations
This slide is for the facilitators reference only.
This slide should be hidden from the workbook and from the class presentation
DO NOT PRINT IN WORKBOOK
DO NOT DISPLAY IN CLASS

3. Engaging Commercial vs. Military Assets
United Nations Mission
Alliance Forces
Multinational or Regional Forces
Government Armies
National Military & Civil Defense

4. Engaging Commercial vs. Military Assets
Access
Security
Logistics

5. Air Freight Contracting
Airfreight on Scheduled Commercial Carriers
Ad-Hoc Aircraft Charter Flights / Passengers or CARGO
Ad-Hoc Aircraft Charter Flights PASSENGERS
Contractual agreements to be signed between the fully licensed AOC holder and CLIENT
Ad-Hoc Aircraft Charter Flights CARGO
Contractual agreements can be signed with the aircraft charter broker
Long-Term Aircraft Charter Agreements

6. Air Freight Contracting: Pros & Cons
Air Freight on Commercial Carriers
Less than a full aircraft load, more established and regular service, low liability risk
limited space availability, coverage only on regular routes
Ad Hoc Freight Contract
Flexible and adaptable to needs, can use RFQ, full package, pay per ton/as per agreement
Can be expensive, limited availability of service, less controlled/more liability risk
Long Term Charter Agreements
The most adaptable flexible option, the option for passengers
Extensive support required, larger investment required, highest liability risk

7. Aircraft Charter Process1
Operator identification
Operator evaluation
Operator registration 2
Aircraft Charter Short List 3
Aviation procurement
Request for Offer – OUT / Response to Offer – IN
Offers evaluation 4
Recommendation/Approval
Pre-deployment Inspection
Positioning – Aircraft Acceptance into Operational Service

8. Negotiating Aircraft Charter Agreements1
Expected number of passengers 2
Tonnage to be moved 3
Quantity, dimensions, nature of goods to transport 4
Distance to be flown 5
Aircraft performance/suitability in relation to the airfields 6
Meteorological and environmental conditions

9. Air Freight Contracting: Cargo Charters
Precise dimension & description of cargo for the request
Customs regulations, fees and freight forwarder capacity
Destination airport infrastructure, equipment, customs & fees
Selection of the suitable aircraft type
Reputation of the Air Carrier/Freight Forwarder
Payment conditions
Transhipment to ground transportation

10. Contracted Fleet Average Costs
Example of costs for one month operation with 80 guaranteed hours.
Type of Aircraft (sample)
MI-8 MTV type
Dash 8 type
Cost per hour (dry)
(USD)
5,000
4,000
MGH (hrs./month) 80
Cost Hours per month (USD)
400,000
320,000
Cost Fuel per month
120,000
105,000
Cost AMT per month
30,000
Cost Positioning-Depositioning
300,000
200,000
Total cost
850,000
655,000

11. Exercise: Helicopter Ops
You are now ready to organise your first distribution in Hanan where you have 13,000 beneficiaries.
You have received the following consignments which are in your warehouse in Negeri:
Family tents: 2,600
Family kits: 2,600
You have at your disposal 2*MI8 Helicopters who can carry a maximum of 3 MT per rotation.
Flying time to Hanan is 0.5 hr. (one way)
You can do 5 rotations per day (night flights not permitted)
1.How many days you will need to finalise the transport of all items (consider weight only)?
2. What will be the cost of this specific operation ($6,875/hr.)?
20 minutes to prepare
10 minutes to present/discuss
DO NOT PRINT IN WORKBOOK

12. Exercise Solution Cargo Required Quantity Unit Weight (kg)
Helicopter capacity: 2* MI-8
Family Kits
2,600 26
67,600
Number of Units 2
Family Tents 54
140,400
Capacity per trip (mt) 3
Total Weight
208,000 KG
Rotations per day 5
208 MT
Daily Capacity (mt) 30
208mt Requirement / 30mt capacity per day
6.93
Days Required 1
Crew Rest Day 8
Days required for total dispatch
208mt Requirement / 3mt capacity per hour flown
69.33
1 rotation takes 0.5hr one way,
so 1hr round trip 70
hours required
$6,875
per hour flown
$481,250
Total Costs required

13. Special Considerations for Helicopter Operations

14. Capabilities vs. Limitations: Helicopters
Operate from confined and unimproved areas
Unload/load Humanitarian Staff and emergency equipment from short distance
Transport cargo as an external load
Fly safely and efficiently at low altitude
Operate under marginal weather conditions
Night and/or limited visibility landings and lift-offs at minimum light
limitations
Range and payload
Weight and balance affecting flight control
Weather limitations
Aviator fatigue
Load-carrying capability decreasing with increases of altitude, humidity, and temperature
Selection of the direction of landing and lift-off

15. Technical Assistance for Sling Operations
Special skills and training
Carrier should provide own experts
Crew to supervise assisting staff
Two-way communications during operations

16. Fixed Wing - Considerations
Runway length 1
Loading & unloading 2
Weather 3

17. Capabilities vs. Limitations: Fixed Wing
Operate from relatively short LZ(s) if the terrain is fairly smooth
Greater range and less maintenance
Landings and take-offs at night/during limited visibility at minimum of ambient light
limitations
May need improved landing strips
Weather limitations
A wind velocity of 8 to 10 knots may affect selection of the direction of landing and take-off

18. PRINT FULL PAGE IN WORKBOOK
Fixed Wing Aircraft
# Passenger
Type
Runway
Length
Range
PAC 750 XL 9
Small
Passenger
400mt (1,300ft)
500NM
King Air 200/350
9-13
Small
Passenger
1,000mt (3,000ft)
1,000NM
Cessna-208B 12
Light-Weight
Passenger
700mt (2,400ft)
800NM
Let L-410 19
S-M
Passenger
700mt (2,400ft)
500NM
PRINT FULL PAGE IN WORKBOOK Do 19
STOL
Utility
630mt (2,066ft)
1,450NM
Beechcraft 1900C/D 19
Small-Med
Passenger
1,250mt (4,000ft)
1,000NM
Embraer 135/145
37-50
Medium
Passenger
1,800mt (5,905ft)
2,000NM
Dash-8 (100, 200, 300 series)
39-56
Medium
Passenger
700mt (2,400ft)
750NM
CRJ-200 50
Medium
Passenger
1,700mt (5,600ft)
1,345NM
Fokker 50 58
Medium
Passenger
1,000mt (2,400ft)
1,000NM

19. PRINT FULL PAGE IN WORKBOOK
Cargo Aircraft
Payload
Cruising Speed
Runway
Length
Range
Antonov AN-12
20mt
670km/h
1,800mt (5,900ft)
2,000NM
C-130 “Hercules”
20mt
600km/h
1,000mt (3,000ft)
2,000NM
PRINT FULL PAGE IN WORKBOOK
Ilyushin IL-76
40mt
775km/h
1,800mt (6,000ft)
2,300NM
Boeing
100mt
910km/h
3000mt (10,000ft)
4,900NM
Antonov AN124
122mt
800km/h
3000mt (10,000ft)
2,900NM

20. PRINT FULL PAGE IN WORKBOOK
Helicopters
24 passengers or 4 tonnes.
Medium lift utility helicopters.
Good for passengers/cargo lift.
Low charter rate
Typical range: 307 NM
Mi-8T/P
PRINT FULL PAGE IN WORKBOOK
22 passengers, 3 crew.
In contrast to the Mi-8T/Mi-8P, is equipped with more powerful TV3117VM engines and a more effective tail rotor - for better directional control.
Typical range: 270 NM
Mi-8 MTV

21. Questions
WFP Logistics, We Deliver