1. Recognized Student Organization Meeting
Thank you for being here!!!

2. WELCOME! Introductions… SAC W310 – 502-852-6691 Julie Onnembo
Assistant Director of Involvement
Victoria Spencer
Graduate Assistant for Recognized Student Organizations
Kelsey Huffman
Graduate Assistant for Off-Campus Services
Department of Student Activities
Recognized Student Organizations

3. Why are we here today? To maintain or reinstate your Good Standing
To interact with other RSO groups
To learn how to improve your organizations and take them to the next level.
Learning outcomes for today’s meeting:
Able to articulate what constitutes an RSO and the policies that govern RSOs
To be aware of the resources available to RSOs
Know your responsibilities when it comes to hosting events with alcohol
Department of Student Activities Recognized Student Organizations

4. What is an RSO?
A Recognized Student Organization is any student-run organization that has completed the RSO chartering process through the Student Government Association.
Benefits of being an RSO include:
Access to funding through SGA
Access to Travel funds through the SGA and Graduate Council
Access to CPC funds
Free and discounted room and equipment reservations in the SAC and Red Barn
Space reservations across campus
Ability to post items to university calendars
Ability to apply for the Student Awards
Department of Student Activities Recognized Student Organizations

5. RSO Standings To remain in Good Standing you must:
Attend the RSO Summit
Attend an Alcohol education
Have an active Portal on Org Sync
Submit updated officer information annually
Probation means you will not have any of the privileges of an RSO in good standing until you have completed all of the steps above.
If your RSO is suspended you will have to reinstate your organization through the SGA reorganization procedures.
Department of Student Activities Recognized Student Organizations

6. Important Information
RSO Listserv
In the body of the note write: sub RSO firstname lastname
(Replacing firstname lastname with your name.)
Address is:
Finding the RSO manual and policies on the Web…
For information regarding RSO policies and information visit:
Student Awards  - April
For more information go to:
Department of Student Activities
Recognized Student Organizations

7. Event Policy & Guidelines
Room Reservation + Event Registration = Approval
Room and Equipment Reservation
SAC and Red Barn:
Campus: R25 Resource 25:
Event Form – Must be submitted 21 days in advance of an event in case DPS may need to be secured for your event.
When do I need DPS/Security at my event?
Will there be 100+ people?
Is it advertised to the community?
Is it an open party for anyone to attend?
Does it concern a controversial subject?
Is it an evening event?
Will Alcohol be available at your event?
Department of Student Activities
Recognized Student Organizations

8. Hosting Events With Alcohol
Policy applies to any event ON CAMPUS including Papa John’s Stadium and the University Club, or at off campus events sponsored by or funded in whole or in part by the University.
Must have 2 DPS officers and advisor present.
Must have food and alternative beverages.
The hosts must identify all persons of legal drinking age by some visible, nontransferable means (wrist bands, stamps, etc.). No one under age 21 is allowed to possess or consume alcohol. No one 21 or over may obtain alcohol for any person under age 21. Host Recognized Student Organizations and Councils are responsible if under age consumption of alcohol occurs at their event.
** These guidelines currently do not apply to Organization sponsored tailgates. These tailgates are expected to comply with Athletic policies on tailgating as well as local and state laws.
Alcohol Policy can be found on the student activities webpage: pages/alcohol-policy-and-guidelines.html
and the Dean of Students site:
Department of Student Activities
Recognized Student Organizations

9. RSO Resource Room Lockers Printing Mailboxes
The Resource Room in SAC W310A is a great place for RSOs to meet to work on projects and store important materials.
Lockers
Lockers are available on a first come, first served basis and will be assigned based on size needed.
Printing
Both black & white and large-size color printing available.
Mailboxes
Must check regularly.
Department of Student Activities Recognized Student Organizations

10. Advertising Rules
Chalking is permitted only on sidewalks using light colored chalk in open, horizontal areas so as to allow for eventual removal by rainfall. Chalking is not permitted directly in front of doorways or on stairs to the building. Chalking is also not permitted on the sidewalks around the Speed Art Museum and on the property of any of the Residence Halls. The use of paint on sidewalks or buildings is prohibited.
Posting is only permitted on community bulletin boards. Please do not tape anything to light poles or doors.
Department of Student Activities Recognized Student Organizations

11. OrgSync.com
Department of Student Activities Recognized Student Organizations

12. Features Online group profiles Customizable web pages for all groups
Custom calendars
Attractive, user-friendly interface
Facebook integration
Group text messaging
Budget management tools
Mobile access
For a more in-depth discussion of how OrgSync can help your organization grow and thrive, come to the OrgSync Workshop at 1pm in the Floyd Theater
Department of Student Activities Recognized Student Organizations

13. Financial
Department of Student Activities Recognized Student Organizations

14. How to open a bank account?
Go to:
Click on Apply for an EIN online
Click on APPLY ONLINE NOW
Begin Application
Choose View Additional Types button
Select PTA/PTO or School Organization
Continue importing your personal information
Department of Student Activities Recognized Student Organizations

15. Important information regarding bank accounts:
When you go to the bank to open an account you will need:
EIN number
Letter from UofL Stating you are an official RSO in Good Standing
Names of members and Advisor who will have access to the account.
Driver’s License or an approve Picture ID
Best Practice
Ask for a two name signature for all checks
Keep special care of the account’s debit card if applicable.
Department of Student Activities Recognized Student Organizations

16. Club Programming Committee
The Club Programming Committee is a joint initiative coordinated by SGA and the Dean of Students Office to sponsor special events and programs of RSOs that may not be possible without this financial assistance.
CPC has thousands of dollars for RSOs who plan quality events on campus. Don’t let this opportunity pass you by!
Application is submitted online and can be found at:
louisville.edu/dos/club-programming-committee
Department of Student Activities Recognized Student Organizations

17. Beginning with the Spring 2013 semester events:
RSO’s will no longer be able to use the University credit card (procard) to make purchases for their events.  IT WILL BE NECESSARY for all RSO’s to obtain a federal tax identification number for their group and obtain an outside checking account.
A W9 and Vendor survey will need to be turned in before applying for the Spring funding.
If awarded the contact person from the RSO will need to fill out a form to then be sent for a disbursement check that will be sent to the address on the W9. Please allow 30 days to process a check. Plan ahead as there will be no exceptions to the new policy. 
Department of Student Activities Recognized Student Organizations

18. Student Government Association Funding Requests
Forms are online at:
Student Senate Travel Funds Request
Student Senate Project Fund Request
Turn in all request forms to ?
Graduate School students must apply for travel funds through the Graduate Student Council
Department of Student Activities
Recognized Student Organizations

19. Other Funding Academic Departments Campus Initiatives
Arts & Sciences, Business School, etc.
Campus Initiatives
Bias Incident Response Team BIRT
The Commission on Diversity and Racial Equality (CODRE)
SAB Co-Sponsorship
SAB can be a valuable event resource to RSOs with their event planning experience and budget. However, your organization must establish contact with SAB at least one month prior to the date of your event.
Keep in mind that SAB has very specific sponsorship guidelines
Department of Student Activities Recognized Student Organizations

20. Questions? Department of Student Activities
Recognized Student Organizations