1. Developing the Training Plan
Greg Newton
Greg Newton Associates

2. Learning Objectives At the end of this module, you will be able to:
Describe the training plan: what it is and why it is important
Pinpoint where the training plan fits in the sequence of activities
Assess skill level and determine skills gaps
Determine training plan duration

3. Workforce Investment Act (WIA) OJT
Definition: Training by an employer provided to a paid participant engaged in productive work in a job
Job training
Skills
Training Plan
Reimbursement of wages for training
Up to 50% of wage rate
Up to 90% for NEG program & WIA Formula Funds with waiver
Duration
Appropriate to the occupation
Participant experience
Participant service strategy

4. Why Is the Training Plan So Important?
Four Reasons:
Trainee and Individual Employment Plan
Employer and Supervisor
Contract and Reimbursement
Monitoring and Compliance

5. Training Plan Development Sequence1
OJT Job Duties 2
OJT Job Skills 3
OJT Candidate Entry Skills 4
Skills Gap Identification 5
Skills to Be Learned 6
Duration 7
Training Plan 8
Contract and Service Plan 9
Training Plan Implementation

6. OJT Job Duties Identify: Employer’s Job Description O*Net Occupation 12 3 4 5 6 7 8 9

7. OJT Job Skills Identify: Employer’s Description
O*Net Occupational Skills 1 2 3 4 5 6 7 8 9

8. Assessing OJT Candidate Entry Skills
Core Service:
Initial Assessment
Intensive Service:
Comprehensive Assessment
Training Service:
OJT Skill-Gap Assessment 1 2 3 4 5 6 7 8 9

9. Skills Assessment Skills are critical: Not just work history
Not just education
Not generic
Specific to the OJT opportunity 1 2 3 4 5 6 7 8 9

10. Fill the Skills Gap
Task analysis that identifies skills needed for occupation is a prerequisite to bridging participant skill gaps  1 2 3 4 5 6 7 8 9
Contract’s training plan identifies skills gap and instructional methods, benchmarks, and time frames to bridge gap 
Comprehensive assessment and Individual Employment Plan are prerequisites to comparing candidate’s existing skills to skills required by occupation

11. Skills Gap and Skills to be Learned
Sequence
Skills Gap Identification and Skills to be Learned
Start with OJT job skills / tasks 1 2 3 4 5 6 7 8 9
Assess candidate for skills / tasks
Apply scale ranking (levels 1, 2, 3)
Determine beginning, intermediate, skilled
Examine through demonstrations, tests, or experience
Ask employer method; involve
Use professional (and documented) judgment

12. USDOL: Skill-Gap Assessment Methods
Industries: Competency Model Clearinghouse
Includes competency models for bioscience, construction, and more
Occupations: O*NET OnLine
Occupational competency profiles contain tasks, knowledge, skills, abilities, detailed work activities
mySkillsmyFuture
Helps define the skills gaps 1 2 3 4 5 6 7 8 9

13. Duration: Key Factors
OJT contract: “structured” occupational training opportunity 1 2 3 4 5 6 7 8 9
Specifies: occupation, skills to be learned, and training duration
Limited to time required for participant to become proficient in occupation for the training being provided
Normal training time for a given occupation (O*NET/SVP) and the participant’s entry experience and skills

14. Step-by-Step to Decide Duration
Go to:
Enter: O*Net Code or Occupation Keyword
Select: Specific Occupational Title
Scroll Down to “JobZone”: “Specific Vocational Preparation Range”
Reference the SVP Level Range
Most Common OJT Levels:
Level 3: > 1 month to 3 months
Level 4: > 3 months to 6 months
Level 5: > 6 months to 1 year
Use SVP Level as duration parameters
Adjust by candidate entry skill level 1 2 3 4 5 6 7 8 9

15. Good Training Plans Benefit Everyone
Complies with legislation
Helps Employers know:
what to train
how to train
Identifies what the OJT Trainee will learn
Measures progress
Defines success 1 2 3 4 5 6 7 8 9

16. Contract and Service Plan
Important:
Make sure plans are aligned 1 2 3 4 5 6 7 8 9

17. Training Plan Implementation
Important:
Monitor to ensure
Amend as needed 1 2 3 4 5 6 7 8 9

18. Learn More Check out: On-the-Job Training Resource Guide
Measuring Skills Gaps and Determining Training Reimbursements
mySkills myFuture 
Webinar related to mySkills myFuture
CareerOneStop Job Description Writer
Task Oriented Training Plan for OJT NEG

19. What Did I Learn? The training plan outlines:
Job skills
Candidate skills, and
The plan on how to fill the skill gap
Duration
The training plan serves as the basis for wage reimbursement.
The training plan must be documented for compliance and understood by the employer and the trainee for OJT success.