1. SHERPA/RoMEO Future Features
Peter Millington
Centre for Research Communications
University of Nottingham
SHERPA/RoMEO for Repository Administrators
Aston Conference Centre, Birmingham
24th March 2011

2. Outline RoMEO Journals Database Other Developments Questions
Standardisation of phrases and terminology
Data enhancements
Policy tool for Publishers
Questions

3. Journals – Current version of RoMEO
Titles/ISSNs looked up in Zetoc & DOAJ
Publisher matched against RoMEO policies
Zetoc issues
Timeliness of updates
Accuracy of publisher attributions
Detection & correction of errors
Assumes all publishers’ titles have same policy

4. All journals have the same policy

5. Clients may have different policies

6. Some journals are special cases

7. Compiling our own journal database
Journals of publishers listed in RoMEO only
Many not covered by Zetoc or DOAJ
Harvested directly from publishers’ websites
Noting all organisations associated with each title
Better assignment of policies
Including extra fields
ESSN, Alternative titles, etc.
Availability of Paid OA, when selective
Overcoming Zetoc problems
‘Trust’ order: RoMEO  DOAJ  Zetoc

8. Not as easy as you might think…
Journal listed in two or more sources
Are they saying the same thing?
Problems equating name variations
Out of date data in secondary databases
Misattribution of journals to publishers
Multiple or joint publishers
e.g. Commercial publisher  Society’s journal
e.g. “Published by … on behalf of …”
Sources often not clear on who controls rights
If policies differ, whose take priority?

9. RoMEO Hierarchy of Publisher Types
Examples:
Associate Organisation
University/Commercial/Governmental Publisher
Imprint
Client Organisation
Copyright Holder
Used to determine whose policies take priority
Hierarchy refined in the light of experience

10. Changes to the Search Interface
Work in progress
Tables of multiple journal results
New column for ESSN
Display of “Preferred publisher”
Indication of “Other parties” where relevant
Individual journal results
Journal orientated, not publisher orientated
Additional data – e.g. journal URLs, ESSNs & notes
Lists all parties involved in publication
Publisher records
New row with data on journals?
Lists of a publisher’s journals?

11. Accuracy improvements
Examples
Accuracy improvements

12. Failure to find policies due to typo
Current Version
Failure to find policies due to typo

14. Data for all Taylor & Francis imprints displayed
Current Version
Data for all Taylor & Francis imprints displayed

15. Policy for only the correct imprint displayed

16. Assignment to Copernicus not quite correct
Current Version
Assignment to Copernicus not quite correct

17. Correct assignment to EGU

18. Assignment to Copernicus not quite correct
Current Version
Assignment to Copernicus not quite correct

19. EGU a client of Copernicus, so EGU policies apply

20. Two publishers, no policies
Current Version
Two publishers, no policies

21. Brown is prime publisher
Publishers separated
Policies for both
Brown is prime publisher

22. Current Version
Single Publisher

23. Three Publishers

24. No policies available for the copyright holders, So use OUP policies

25. One of the more complicated cases

26. Examples
Publishers’ Journals

27. New info on the publisher’s journals

29. Some Statistics (23-Mar-2011)
931 Publishers’ lists harvested
Out of 944 RoMEO publishers (98%)
5,773 unlisted publishers/organisations noted
Includes some duplication due to differing renditions
About 5,500 unique organisations
19,624 raw journal records harvested
Includes some duplication
About 18,600 unique titles

30. RoMEO Colours by Publisher

31. RoMEO Colours by Journal
Provisional

32. Release Schedule Interface loose ends
Guidance notes for multiple publishers
Aesthetics and usability - Esp. border colour
Translation of captions into supported languages
Optimisation - Esp. avoiding Zetoc queries
End user testing - Volunteers wanted
Upgrade of the API
Data quality assurance
Format & spelling errors
ISSN/ESSN errors
Eliminating unnecessary data
Release Date – April or May?

33. Other Developments Adding prices for Paid OA options
Currently on a separate list
Standardisation of terminology
Versions
Repository types
Etc.
Standardisation of phrases
Publishers’ Policy Tool

34. Publishers’ Policy Tool
Many publishers want guidance on OA policies
Building on standardisation & our System Admin Tool
Some initial questions (a Wizard?) - e.g.
Who owns the copyright?
Do you publish under a Creative Commons license?
Do you publish open access journals?
Recommended initial selections
Based on their answers and how liberal they wish to be
Then bespoke refinements
Interaction with the RoMEO database
Adding or updating their entry

35. Any Questions?
RoMEO: Prototype: Blog: Peter Millington: