1. Maplebrook soccer Team Admin meeting Summer 2017
Presented: January 29th, 2017

2. Club Contact Email Addresses
Accounting Questions:
Club Uniforms:
Volunteers:
General Questions:
Manager Specific Questions (Affinity or MPB Team Page):
Club Registrar:
Referees: Merry Hilger,

3. KEY DATES
February 17th – Minnesota State Cup Registrations Due by 5pm (U13-U18)
February 20th – Interclub transfer deadline by 5pm (Club President signature required)
March 1st – Premier League games may begin (U14-U17)
March 11th – Mandatory Team Rep Meeting – MYSA State Cup Tournament
April 5th – Team to Team Rescheduling Period Begins
April 15th – Team to Team Rescheduling Period Ends, All schedules are Finalized by 5pm
State Championships (playoffs) drop date for teams opting out of Playoffs by 5pm
May 1st – MYSA Summer Season Begins
May 1st – Intraclub Player Transfer deadline (team to team within one club) by 5pm
May 1st – Minnesota State Cup Begins
May 22nd – State Cup Ends
June 2nd-4th – MapleBrook Tournament
June 16th – New Player Deadline (last day to add new players to any team) 5pm
June 17th – Deadline to register for U9/U10 Summer Jamboree
July 8th – U9/U10 Summer Jamboree
July 11th – All League Bracket Standings Finalized 11pm
July 29th – State Championships and Summer Season Conclude

4. Manager role….
Administratively supports the coaching staff so that they can focus their energy on the field and players
Serves as a liaison between your team and the club
Portrays a positive image of your team and MPB

5. Manager Requirements Background Check Register as MPB manager
Once per soccer year .. August 1-July 31
Must be redone even if you did for Summer 2016
Please contact Sara Brandon for the background check direction,
Register as MPB manager
Every 3 years
Complete Concussion Training and upload certificate

6. Team communication Email Distribution list (MPB Website or Affinity)
Text Distribution list for last minute changes (Affinity-private texts not allowed)
players and parents
Group Me
Cell phone – have all contacts in your phone
Team Webpage – REQUIRED to use Team Website
Access is given to all managers thru your NGIN account.
Keep NGIN team calendar up to date!!
Post game schedule
List coaches and manager
Upload team documents
Discuss with coach preference for missed practice/game communication

7. MYSA (Minnesota Youth Soccer Assoc.)
Administers youth soccer program, passes, leagues, etc.
Secondary insurance for all with MYSA passes (coach, player, referee. etc).
Contact MPB President if an injury occurs during game/practice to determine coverage
Travel permit…required to play out of state
Enables liability insurance on travel and while out of state
$25 for season if requested 30 days prior to travel
New this season: Only one travel permit is required for all tournaments. Simply EDIT your first travel permit with any subsequent tournament information. All can be done on Affinity. (Tutorial online)

8. Volunteer Program Guidelines
Requirements
6 hours per family of all Summer U9-U17 players
No hours requirement for Fall only players
Team receives Volunteer hours each Fall and Summer Season
One Manager – 6 hours
One Coach – 6 hours
One Assistant Coach – 6 hours
One Treasurer – 6 hours
Example 1: 3 coaches and 2 managers all do both seasons –
All will receive their full hours.
Example 2: Summer only team with 3 coaches and one manager –
2 coaches and one manager will get full hours or coaches and managers can decide how they want to split the hours.

9. Player Paperwork MYSA Medical liability release form
Required for ALL MPB players regardless of league or age
Complete each soccer year: Begins August 1
Fall 2016 form can be carried over to Summer 2017
Managers keep this form on file for the duration of the season.

10. Home Game Rescheduling
Why 3 alternate dates?
The Field Coordinator needs to fit your reschedule between games that are already scheduled, and with consideration to referee availability.  Providing more options ensures your reschedule can be completed as efficiently as possible.
Can I request a specific time for my reschedule?
You can request it, but it is not likely the request can be honored.    Reschedules need to be scheduled with consideration to both field & referee availability. 
How do I reschedule an AWAY game?
MPB Field Coordinator only reschedules MPB HOME games.  Please contact the coach/manager of the away team and they will facilitate the reschedule with their club contacts.

11. Game Reporting All MYSA teams must report game scores via Affinity
Any games not reported incur a fine to both teams

12. Connect with MPB Follow MPB on Twitter at @MPB1990 –
Great for weather updates!!!
Facebook: Like MapleBrook Soccer Association
MBP Website
MPB APP

13. Bring to game checklist
Smart phone or tablet to access online roster and digital player passes.
Competitive Match Report (Can be printed 4 days prior to game)
4 corner flags (home games)
First aid kit, ice packs
Medical liability forms
Discuss with coach who is responsible for bringing items

14. Digital Player/Coach Pass
Upload player/coach/manager photo onto your Affinity site.
Bring your smart phone or tablet.
Make sure to print your match report for each game, as cell service may be spotty at some fields.

15. Competitive Match Report
Located on your Affinity team webpage
Must print a new match report for each game. Match reports are available 4 days prior to the game. Once you print, you will not be able to edit that match report.
Information will come from Player/Coach passes and game schedule received from MYSA. Plus player jersey numbers

16. After the Game Collect all items brought to field
Corner Flags
Confirm Game score on Affinity website
Referees will report the score
You need to confirm the score on your Affinity team webpage

17. MYSA Weather Policy
If lightning is within five miles, with or without hearing thunder, the game(s) or practice(s) should be suspended and shelter sought.  (A rough guideline is to measure the time between the lightning flash and hearing the corresponding thunder. If it is 30 seconds or less, seek shelter.)
Games are to be adjusted as the heat index rises:
Mandatory water breaks
Go to quarters
Shorten the games
In cold weather, players should be allowed to dress in appropriate clothing.
MYSA Weather Policy:

18. Field Closures Field closures are determined by the home team/City
MPB Field closures/weather cancellations can be found at the following link after 4PM on weekdays.
Contact opposing team if our fields are closed
If no field closure or weather cancellation both teams must be at the field or game will be forfeited.
Home games cancelled for weather/field closure? Home team must reschedule with field assignor

19. Helpful Websites MapleBrook Soccer Association MYSA
All pages have helpful info…if you cannot find it send me an , Manager and Forms and Documents have all forms you will need
MYSA

20. Last thoughts… Managers and teams are Positive Representatives of MPB
Thank you!!

21. Q & a
For follow up questions please