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SUPERINTENDENT LEADERSHIP IN FACILITIES MANAGEMENT

Published byEmily Floyd Modified over 6 years ago

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Presentation on theme: "SUPERINTENDENT LEADERSHIP IN FACILITIES MANAGEMENT"— Presentation transcript:

1 SUPERINTENDENT LEADERSHIP IN FACILITIES MANAGEMENT
Presenters: Mary Alice Price (LEAF Board Member/SEI Consultant) Brian Cieslinski (SEI Senior Principal) July 15, 2016

2 Started Share with a partner a brief description of what your involvement has been in facility leadership and management. With your partner, describe the roles you have seen the superintendent and others play in facility leadership. Be sure to reflect upon the involvement of the Board, administrators, faculty and students.

3 Started Individual task: list 3-5 roles a superintendent should have in leading and managing facilities.

4 Developing Perspective
What’s the message? Short term and long term planning Financing facilities Referendum process

5 What’s the Message? It matters: learning and teaching environment
Matching and supporting instruction for today into tomorrow Protecting community investment Effective and efficient management short and long term

6 What’s the Message? In table groups, discuss what makes sense to you regarding messages. Be prepared to share your reactions, reflections, and suggestions.

7 Planning for Today and Tomorrow
Using Building Condition Survey effectively Using a data base to track and understand work Envisioning change

8 Building Condition Survey
Required and aided by SED Building review undertaken File forms with SED Laundry list of items generated A living document created Audit Was Due November 2015

9 BCS/Five Year Plan Issues/Considerations
Thorough / complete Fiscally responsible solutions Dynamic Usable Adaptable NEEDS SED COST

10 BCS/Five Year Plan Issues/Considerations
At your table, discuss how familiar you are with the BCS? How will you process and use the information gleaned from it? What questions do you have regarding its use?

11 Using a Database Square feet of buildings, fields, properties
Age and condition of systems Work order tracking Resources dedicated to facilities And more… Check with Brian graphic of database

12 Using a Database What other data could you use to support the facility arena? How will these data support your key messages about facilities? Check with Brian graphic of database

13 Envisioning Change Instruction Enrollment Technology Safety/Security
Efficiencies

14 Envisioning Change How do you as superintendent keep an eye to the
How do you as superintendent keep an eye to the future while also supporting today’s needs/climate?

15 Financing Facilities Annual budget Capital reserve fund Referendum
Grants and partnerships

16 Financing Facilities What challenges do you foresee regarding financing facilities and how might you address these challenges?

17 Mobilization/ Submittals
Project Timeline (Based on a $10M Project) Pre-Referendum 8 months Resolution BOE 1 Day Design – 6-9 months SED 5-8 months +3 months Mobilization/ Submittals 2 Months Bidding & Award 2 months Construction – 18 Months Closeout 3 ++ Months ? Clean up text, color image

18 Referendum Process Pre-Referendum Planning BOE Resolution
Pre-Referendum Design SED B&A M Construction CO Pre-Referendum Planning BOE Resolution Voter Referendum Design SED Review Bid & Award Construction Closeout Identify Stakeholders Establish PR Strategies

19 Referendum Process Pre-Referendum Planning BOE Resolution
Pre-Referendum Design SED B&A M Construction CO Pre-Referendum Planning BOE Resolution Voter Referendum Design SED Review Bid & Award Construction Closeout 45 Days Prior to Vote Date Don’t Forget SEQRA

20 Referendum Process Pre-Referendum Planning BOE Resolution
Pre-Referendum Design SED B&A M Construction CO Pre-Referendum Planning BOE Resolution Voter Referendum Design SED Review Bid & Award Construction Closeout Committee Engagement Information Dissemination

21 Referendum Process Pre-Referendum Planning BOE Resolution
Pre-Referendum Design SED B&A M Construction CO Pre-Referendum Planning BOE Resolution Voter Referendum Design SED Review Bid & Award Construction Closeout Keep Team Involved Scope Creep

22 Referendum Process Pre-Referendum Planning BOE Resolution
Pre-Referendum Design SED B&A M Construction CO Pre-Referendum Planning BOE Resolution Voter Referendum Design SED Review Bid & Award Construction Closeout Getting in Line, Where do You Stand Architectural Review Mechanical Review

23 Referendum Process Pre-Referendum Planning BOE Resolution
Pre-Referendum Design SED B&A M Construction CO Pre-Referendum Planning BOE Resolution Voter Referendum Design SED Review Bid & Award Construction Closeout Qualify Low Bidders BOE to Approve

24 Referendum Process Pre-Referendum Planning BOE Resolution
Pre-Referendum Design SED B&A M Construction CO Pre-Referendum Planning BOE Resolution Voter Referendum Design SED Review Bid & Award Construction Closeout Summer is the Key

25 Referendum Process Pre-Referendum Planning BOE Resolution
Pre-Referendum Design SED B&A M Construction CO Pre-Referendum Planning BOE Resolution Voter Referendum Design SED Review Bid & Award Construction Closeout Track the Dollars Substantial Completion

26 Scenarios Discuss what your district’s track record has been when presenting a referendum to the public? How will this track record influence your approach to facilities? What questions, comments, and observations do you have regarding the referendum process?

27 Scenarios Change Orders and Alternates
Value Engineering/ Project Reduction

28 Some Tips Own your facility plan and lead presentations to the Board and others. Insist on your own “contingency” account and budget.  Plan for a rainy day or brilliant idea.  Lean and mean is just that!!! Develop understanding of others about the impact of facilities on education.  Consciously develop this understanding at every opportunity—not just at referendum times. Use your data base to educate and to hold others accountable.  Ask the right questions—frequently. Print 3 to a page w/notes (25 stapled) and give to Brian Monday and projector and flashdrive

29 Some Tips Involve the Board in annual tours of facilities to develop their understanding and ownership. Lead the charge—know the public and the internal spaces and become articulate about needs. Communicate, communicate, communicate… Print 3 to a page w/notes (25 stapled) and give to Brian Monday and projector and flashdrive

30 Closure Questions Identify Key Take Aways
Print 3 to a page w/notes (25 stapled) and give to Brian Monday and projector and flashdrive

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