1. Digital Collections and Shared Stewardship
A new approach to managing digital collections in the liberal arts
Jane Carlin, Library Director
Jada Pelger, Information Resources Coordinator
Lori Ricigliano, Associate Director and Theatre Liaison

2. Associate Director and Theatre Liaison
Lori Ricigliano
Associate Director and Theatre Liaison

3. FROM SCRIPT
TO STAGE
NOW PLAYING

4. Stats: http://www.cic.edu/Research-and-Data/Pages/default.aspx

6. Liaison Librarians –
Subject Experts

7. Technical Development
THE PROCESS
Planning
Content Creation
Technical Development
Storage
Project Management
Upkeep
Preservation
Dissemination
The Life Cycle of
a Digital Project

8. THE PUGET SOUND PROCESS
Digital Project is Proposed
Stakeholders (liaison librarians/faculty/staff) meet to gather information
Stakeholders complete the Health Check
Project is forwarded to Digital Projects Committee
Digital Projects Committee meets with Stakeholders to review Health Check and identify additional information needed
If the project is sustainable, Digital Projects Committee approves the project.
If project is unsustainable, Health Check is brought to the Library Management Team for further discussion

10. KEEPING TRACK OF DIGITAL PROJECTS

11. ACT ONE
Transition from Jane’s presentation

12. PRODUCTION SCRIPT Plays Collection Assets
Angels in America/ Tony Kushner
In the Next Room/ Sarah Ruhl
A Streetcar Named Desire/Tennessee Williams
1620 Bank Street/ C. Rosalind Bell
Costume Renderings
Production Photos
Director Interviews
Props
Costumes
Set Models
Playbills
Posters
Director’s Notes
Describe project

13. Examples of assets: left to right: Angels in America poster, 1620 Bank Street set model, A Streetcar Named Desire production photo, prop & costume from In the Next Room

14. PRODUCTION TEAM
Team members and roles

15. PRODUCTION SCHEDULE Production Plan Summer 15 Define Project Scope
Shared Shelf Training
Build Specs
Digitize/Scan 10%
Secure Rights
Test in Sandbox
Fall 15
Train Students
Digitize/Scan 30%
Secure Remaining Rights
Build on Live Site
Metadata & Authority Control
Spring 2016
Continue Adding Metadata
Record Interviews
Preview with Theatre Faculty
Marketing & Outreach Plan
Production Plan

16. PRODUCTION INVENTORY

17. DRESS
REHEARSAL
Show work in sandbox

18. REHEARSALS
When you’re in a rehearsal room, it’s like getting into a car and going on a long journey with everyone’s stuff in the back. If you keep stopping the car and going, ‘Are you sure we want to go?’ and think, ‘This is really daunting,’ You will get frightened, so you just have keep ploughing through it. Kate Fleetwood
Quote:

21. DIRECTOR’S NOTES Words of Advice List the Big Steps
List the Smaller Steps
Plan for More Time Than You Think You Need
Monitor Your Progress
Document Everything
Keep Everyone Informed
Words of Advice

22. FROM SCRIPT
TO STAGE
HELD OVER RAVE REVIEWS

23. QUESTIONS TO CONSIDER How might this project change research?
How might this project impact opportunities for undergraduate engagement?
How might this project create opportunities for collaboration across campus?

24. AUDIENCE TALK BACK Questions? Credits:
Jane Carlin
Jada Pelger
Lori Ricigliano

25. CREDITS
Thanks to Marissa Irish, student graphic designer at Puget Sound, for all her help with this presentation. Image and Content Credits: For information on higher education and the liberal arts: The research and data pages prepared by the CIC offer a series of images that capture trends and outcomes in higher education. Rehearsals Quote: retrieved 9/9/2015. Digital Projects Health Check: