1. S y s t e m
Source: Adopted from Systems thinking and learning, by Stephen G. Haines with permission
Systems thinking:
“A new orientation to life”
“From complexity to simplicity”
Systems: Systems are made up of a set of components that work together for the overall objective of the whole (output).
Needs assessment
Planners, decision makers, users
Strategy for collecting feedback information …
Instrument of data collection
Guidelines ….
C. Input
D. Throughput
A. Output
“The organization as a system”
Standardized instrument
Collected information ….
Future
Today
Alignment of delivery
Attunement of people
User value
Feedback Loop
B. Feedback E.
Current status
How is data collected
Manpower, materials, facilities
SWOT/PESTLE ….
Feedback information compiled
Environment
Social, economic, political
Necessary infrastructure
Manpower availability …

2. Objectives Organized way of collecting
Quicker way to obtain information
Easy Processing, analysis
Quicker information services
Regular /ad-hoc
Standard instruments of DC
Share of resources /manpower and facility
Easy to process and compile
Faster too
Eliminate duplication of work
…..

3. Collection Processing Analysis Reporting Dissemination
Application Feedback
Collect initial step
Total quality
Procedure
Feedback
Don’t stop in the middle and expect an outcome!
Coverage ?

4. EMIS – information life cycle
Collection
incorporation
Feedback
Requirements analysis
(prototyping)
Program design
Program testing
Implementation
Maintenance
Data Processing
Publication
Putting it together
Formatting
Costing
Distribution
Dissemination
Reaching the user
Presentation
Briefing
Training
Information
Management
Life cycle
EMIS – information life cycle
Instrument design/review
Pre-testing
publication
Follow up
Data collection
Data analysis
Requirements study
Graphing
Compilation
Reporting
Figure 6
A cycle within a cycle
Repeats every year
Careful Planning
Life cycle

5. Central statistical office Research institutes Departments/sections ….
Types
Primary
Secondary …
Methodology
Questionnaire
Interview
Observation ….
Regular
Research
Qualitative
Quantitative
Success stories …
Sources
Central statistical office
Research institutes
Departments/sections ….

6. Life cycle
Needs assessment – producer/user
Instrument design
Pre-testing
Instrument redesign
Publication
Distribution
Follow up

7. General Community General Community General Community
Share of responsibility
National
organizations
MoE
Civil society
General
Community
General
Community
MoE Planning
Non-Government
organizations
EMIS
Government
Ministries
International
organizations
MoE Departments
Regions
Provinces
Districts
Schools
Researchers
General
Community
General
Community
Non-Formal
Education
TV Education
Teacher training education
Preprimary education
General education(1-12)
Higher education
User is central
Quality in All
General Community
Decentralized
Distributed
EMIS/ Users relationship

8. Scope of work Education Working Procedure Records Pupils Teachers
Facilities
Materials
Adm. personnel ….
Survey administration
Data processing
Analysis
Publication
Distribution
Dissemination
Feedback
Figure 2: Scope of Work
Pre-primary education
Primary education
Secondary education
Higher Education
Formal
Government
Records
Pupils
Teachers
Facilities
Materials
Adm. personnel ….
Administrative
Technical/Vocational Education
Teacher Training
Special Education
Finance
Archives ….
Education
Pre-primary
Adult education
Literacy programs
Community education
Evening classes
Records
Pupils
Teachers
Facilities
Materials
Adm. personnel ….
Non-Government
Required essentials
Non-Formal
Monitoring & Evaluation
Planning
Training
Research
Management
MoE = Ministry of Education
District offices
Provincial offices
Departments
Schools
MoE
Finance
Archives
Personnel ….
Scope of work

9. Decentralized system Policy Top Down flow Demand/Use Challenges
Guidelines
Infrastructure
Training
Information dissemination
Challenges
Equipment
Manpower
3. Capacity building
MoE/EMIS
Provinces
At all levels
Training
Monitoring and Evaluation
Inventory
Documentation
Maintenance
Planning
Strategy
Training of trainers
Step by step build up of the system
Team work at all levels
Districts
Schools
Note
Use at each level
Decentralized EMIS
Share of responsibility
Risks of decentralization
Undermining central issues
Increased disparity

10. Tr aI nI ng Develops through time/year Policy Top Down Bottom up
MoE – EMIS
Planning
Monitoring and Evaluation
Research
Training of trainers
Ability to do the job /Competency
Willingness
Eliminate bureaucratic practices
Team spirit
Accountability
The degree to which policies match the need of the people
Is the Ministry capable of implementing the policies
Provinces – EMIS
Planning
Monitoring and Evaluation
Research
Training of trainers
Ability to
manage,
listen to bottom up information
Take action
Competency
Willingness
Eliminate bureaucratic practices
Accountability
Common theme
Data collection
Data processing
Data analysis
Publication
Distribution
Dissemination
Feedback
Management
District – EMIS
Planning
Monitoring and Evaluation
Research
Training of trainers
Schools – EMIS
Planning
Monitoring and Evaluation
Research
Training
Organizational learning!!
Develops through time/year

11. Training of trainers Figure 9 … CSO MoE MoF … … P1 P1 P1 … … D1 D1 D1
MoE=Ministry of Education, CSO=central Statistical Office, MoF=Ministry of Finance, P=Provinces, D=Districts, S=Schools …

12. Dakar Goals
Definition
Secondary sources
Research
Over ambitious

13. Problems Early childhood Non formal education
Non-governmental
Different types
Lack of compliance
Coverage ?
Non formal education
Many different providers
Coverage
Finance & expenditure for respective sub-sectors
Kindergarten
EMIS not accepted

14. Source: Adopted from Systems thinking and learning, by Stephen G
Source: Adopted from Systems thinking and learning, by Stephen G. Haines with permission
Systems thinking:
“A new orientation to life”
“From complexity to simplicity”
S y s t e m
Systems: Systems are made up of a set of components that work together for the overall objective of the whole (output).
Planning /projection
Monitoring and evaluation
Strategy for collecting feedback information …
Plan /ME/other
Mechanism for feedback information ….
C. Input
D. Throughput
A. Output
“The organization as a system”
Universal primary education ….
Future
Today
Alignment of delivery
Attunement of people
User value
Feedback Loop
B. Feedback E.
Current status
How is data collected
Manpower, materials, facilities
SWOT/PESTLE ….
Feedback information compiled
Environment
Social, economic, political
Necessary infrastructure
Manpower availability …

15.  Discussions What is your experience in data collection?
What problems have you encountered?
How were the problems tackled?