1. FREE STATE DEPARTMENT OF EDUCATION
NCOP Hearings
5 October 2004

2. Contents
1. STRATEGIC THRUSTS FOR 2004/05 (COVERING STRATEGIC PRIORITIES AND MEC BUDGET COMMITMENTS)
OBE and Revised National Curriculum Statement
FET Schools and Colleges
FET Schools
Failing Schools
Preparations for introducing NCS and FETC
FET Colleges
E-Learning

3. Contents (continued) ABET ECD Infrastructure Planning
Poverty targeting initiatives
Human Resource Management
Communication Strategy
Establishing and strengthening partnerships

4. Contents (continued)
2. PROGRESS REPORT ON IMPLEMENTATION OF PROJECTS REGARDING STRATEGIC THRUSTS AND OTHER PRIORITIES.
3. MAIN BUDGET
4 ROLL-OVER OF FUNDS FROM 2003/04 FINANCIAL YEAR

5. Contents (continued) 5. EXPENDITURE PER BUDGET PROGRAMME
6. EXPENDITURE PER BUDGET ITEMS
7. FUNDING OF INSTITUTIONS
Norms and Standards for 2004
Proposed funding for 2005 (proposed norms and standards)
Public Ordinary schools
Independent schools
Special schools
FET Colleges
ABET

6. 118684 Learners (Northern Free State)
LEJWELEPUTSWA
Learners (Thabo Mofutsanyana)
Learners (Lejweleputswa)
Learners (Motheo)
30845 Learners (Xhariep)
Note: Map has been removed for purposes (too big)

7. Profile
The Free State Department of Education provides education to school based learners. A total of educators are used for teaching and learning in schools.
A total of ABET learners receive formal education

8. STRATEGIC THRUSTS 2004 1. OBE and RNCS 2. Failing Schools
Understanding of OBE and the RNCS with an emphasis on implementation in the intermediate phase
2. Failing Schools
Complete phasing out of failing schools from the system

9. STRATEGIC THRUSTS (continued)
3. FET Colleges and Schools
Implementing responsive programmes in FET colleges and schools (curriculum redress, NCS implementation in 2006)
Re-capitalisation of FET Colleges
Increasing the number of Learnerships
Increasing the number of Full Time Equivalents (FTEs)

10. STRATEGIC THRUSTS (continued)
4. E-Learning
Optimal introduction of e-learning to enhance curriculum delivery (2013 all learners E-literate according to the Whitepaper on E-Education)

11. STRATEGIC THRUSTS (continued)
5. ABET
Accessibility and introduction of ABET in all educational institutions
Re-organisation of the ABET system
6. Infrastructure Planning
Reduce platooning schools
Eliminate existing unacceptable structures
Basic services
Maintenance

12. STRATEGIC THRUSTS (continued)
7. Anti-poverty initiatives
Learner transport for farm school learners
Hostel project for farm school learners
National School Nutrition Programme
Orphans
Funding Norms and Standards

13. STRATEGIC THRUSTS (continued)
Human Resource Management
Skills Development
Implement Integrated Quality Management System and Performance Management Development System
Repositioning of the Department
Filling of all critical funded posts within three months

14. STRATEGIC THRUSTS (continued)
9. Communication Strategy
Develop a marketing strategy focusing on branding of the department as an organisation
Collaboration with community radio stations
10. Partnership strategy

15. PROGRESS ON IMPLEMENTATION: OBE and RNCS
The National Core Training Team (NCTT) has been established with provincial representation. The NCTT will be brought together before the end of the year to prepare for the training of Provincial Core Training Teams (PCTT)
Training of educators (Grades 10-12) will take place from March 2005 to prepare teachers adequately for January 2006

16. PROGRESS ON IMPLEMENTATION: OBE and RNCS (continued)
6 800 Intermediate phase teachers were trained in Learning Programme Development
6 178 Intermediate phase teachers attended a 24-hour course on RNCS and 16 hours of afternoon training workshops
1 800 Workshops in different Learning Areas and different phases were conducted

17. PROGRESS ON IMPLEMENTATION: Failing Schools
Holistic Intervention Programme(HIP)
monthly management visits to schools
mentoring programme with 23 mentors
Monitoring visits to schools by senior management undertaken in all districts
Winter and Spring Classes
Easter- , Winter and Spring break classes were attended by learners
Catch-up classes took place on weekends and in afternoons
Fieldworkers are visiting schools on an ongoing basis
Strategy being reviewed

18. PROGRESS ON IMPLEMENTATION: FET Colleges
Responsive and relevant programmes at FET Colleges –
FTEs
328 youth enrolled in Learnerships
FET Learnerships and Partnerships
pending finalisation of the curriculum framework for FET Colleges
Alignment of FET and ABET
The four FET Colleges have been instructed to start working out possible skills development programmes for ABET learners

19. PROGRESS ON IMPLEMENTATION: FET Colleges (continued)
Bi-lateral meetings were held with other departments to determine skills development needs that can be addressed by the FET Colleges and ABET Centres
2 Skills development workshops were held with all provincial departments, the Free State Training Institute and Glen College Agricultural College to plan together, eliminate duplication and find ways of addressing the skills development needs of Departments.

20. PROGRESS ON IMPLEMENTATION: FET Colleges (continued)
Recapitalisation of FET Colleges: Needs identified for 2004/05
Programmes (newly introduced NQF aligned) R
Learner Support (bursaries, learner affairs etc)
Marketing & Comm.
Human Res. & Dev.
Admin Systems (compliance to gov. policies and regulations)
Facilities and Infrastructure (erection of new buildings).
Total
GRAND TOTAL R
SHORTFALL =
R – = R

21. PROGRESS ON IMPLEMENTATION: E-Learning
Department’s target date to have all learners and educators e-literate is 2010
An e-education implementation strategy has been developed
Roll out plan for ICT to schools has been compiled
Some learners and educators will be attending ICT exhibitions in London in January 2005

22. PROGRESS ON IMPLEMENTATION: ABET
Expanding reach of ABET programmes
Interdepartmental collaboration is taking place - bilateral meetings were held with most provincial departments to determine their ABET training needs
To make ABET classes more accessible, day classes will be offered from 2005
Advocacy plans include road shows and visits to District Municipalities from 15 October to 12 November 2004

23. PROGRESS ON IMPLEMENTATION: ABET (continued)
Conditions of Service of ABET educators
handled at a national level
Improvement of standards of teaching, learning and management at ABET centres
The Department will enter into annual contracts with ABET Educators with effect from 2005

24. PROGRESS ON IMPLEMENTATION: Infrastructure Planning (continued)
Needs / Goals
1. Eliminate unacceptable structures and conditions:
1.1 Platooning schools 35
7 schools will merge
7 schools need additional facilities
1.2 Mud structures 16
61 of these schools are farm schools of which 11 are non-viable
23 of the schools have no agreements
27 schools remain
1.3 Asbestos structures 15
1.4 Corrugated iron structures 5
1.5 Other structures 25

25. PROGRESS ON IMPLEMENTATION: Infrastructure Planning (continued)
Needs / Goals
2. Providing basic services to schools
2.1 Schools requiring water
237
2.2 Schools requiring sanitation
121
43 of the schools are non-viable
79 do not have signed agreements
2.3 Schools requiring electricity
120
Schools were provided to ESKOM for consideration. ESKOM fund the electrifications of behalf of the Department

26. PROGRESS ON IMPLEMENTATION: Infrastructure Planning
Speeding up programmes to provide water, sanitation, electricity and telephone services
Department of Local Government and housing will provide R 2 million for toilets
Department of Water Affairs and Forestry will provide boreholes to 53 schools
Randwater will provide water to 20 schools

27. PROGRESS ON IMPLEMENTATION: Infrastructure Planning (continued)
Needs / Goals
3. Maintenance / Renovations
3.1 Schools needing rehabilitation – budget less than R 1 million
252
3.2 Schools needing rehabilitation – budget exceeds
R 1 million 19

28. PROGRESS ON IMPLEMENTATION: Infrastructure Planning (continued)
4 new schools will be completed during the 2004/5 financial year:
Lieketseng Primary School (Virginia) - Platooning
JJ Khubeka Primary School (Deneysville) - Platooning
Lourierpark Primary School (Bloemfontein)
Unity Primary School (Bloemfontein)

29. PROGRESS ON IMPLEMENTATION: Infrastructure Planning (continued)
The infrastructure plan for 2004/5 also includes the commencement of 5 new schools namely:
Marematlou secondary School (Virginia) – Learners in corrugated iron structures
Phase one of JC Motumi Secondary School (Odendaalsrus) - Learners in corrugated iron structures
Phase one Kgotso-Uxolo Primary School (Reitz) – Platooning
Phase one Hlaboloha Primary School (Bothaville) – Platooning
Phase one Mokgwabong Primary School (Welkom) - Platooning 

30. PROGRESS ON IMPLEMENTATION: Infrastructure Planning (continued)
283 additional classrooms are needed of which 107 are provided for in the current MTEF cycle.
226 schools are currently in need of major renovations with a cost implications of R116,4 million.

31. PROGRESS ON IMPLEMENTATION: Infrastructure Planning (continued)
Schools without water in the province is 534. Backlog after assistance by Department of Water Affairs and subtracting one-teacher schools with less than 20 learners, will be 278.
226 schools are in need of toilet facilities (2749 seats) this will be addressed in the current MTEF cycle.
544 schools are still without electricity. including the 270 schools with less than 20 learners. 154 do not have agreements. The remaining 120 will be referred to Escom for electrification in 2005/6.

32. PROGRESS ON IMPLEMENTATION: Poverty targeting initiatives
Transport for farm schools Learners
Thabo Mofutsanyana – bid delayed due to Service Providers not adhering to the bid requirements such as road worthiness of vehicles and tax clearance
Xhariep: Only one service provider responded to the bid. Other options are being considered

33. PROGRESS ON IMPLEMENTATION: Poverty targeting initiatives
Hostel project
The Department aims to have 10 hostels for farm school learners by 2005
5 Hostels are currently functioning
925 Learners are currently accommodated in these hostels
The second hostels are currently being prepared in Northern Free State, Lejweleputswa and Xhariep.

34. PROGRESS ON IMPLEMENTATION: Poverty targeting initiatives (cont.)
Plight of orphans: 31000
Assisting schools with fees: R1,5 million.
R49.1 million conditional grant
Feeding orphans during school hours at schools. (This is already taking place)
Providing food parcels when orphans go home after school: R5 million.
Collaboration with other departments
National School Nutrition Programme
The number of learners participating in the nutrition programme has increased from in 2003 to in the third quarter of 2004

35. PROGRESS ON IMPLEMENTATION: Poverty Targeting initiatives (cont.)
Acceleration of ECD Programme
A grant of Euro was obtained from Flemish Government
Quarterly subsidies are paid to 80 Grade R classes identified in 2003
393 Grade R classes at 285 community-based sites and 108 Free Standing sites receive funding for the educator
R1000 per month for educator’s salary
R350 per month for educational equipment.
465 Teachers are in training programmes

36. PROGRESS ON IMPLEMENTATION: Human Resources
HR Development of employees at lower levels
Reviewed bursary allocation strategy as well as distribution of skills development levy
Elimination of un and under qualified educators
2001: 4389 unqualified educators
2002: 1519 educators allocated bursaries
2003: 620 of the remaining educators allocated bursaries
2004: 391 of the remaining educators allocated bursaries

37. PROGRESS ON IMPLEMENTATION: Human Resource Management (cont.)
Deployment of managers to improve service delivery
38 managers re-deployed
Filling of Critical posts
4 Director and 10 Deputy Director posts, including 7 management accountants filled from 1 September 2004
Improving the Equity Targets
All four newly appointed Directors are females. Representivity level at SMS level improved to 44% which is higher than the 30% set for the public service for March 2005

38. PROGRESS ON IMPLEMENTATION: Human Resource Management (cont.)
Performance management
PDMS implemented for public servants
IQMS implemented for school based educators
Database of educators
4700 unemployed educators on data-base
100 of these educators earmarked for E-education.
data-base available to all other departments
encouraging unemployed educators to apply for jobs in other departments
Impact of training is being assessed

39. Personnel
Staffing levels
Overall 67%
9 Directorates under 60%

40. Personnel Resolution 7/2002
Finalised in September 2003
Misplaced and Mismatched Educators (adequate posts but do not fit criteria)
1170 at 1/1/2004
289 at 26/7/2004
3 closed vacancy lists

41. Personnel Section 6A Court challenge SAOU and FEDSAS
High court ruled in favour of dept
Posts filled with temporary educators due to granting of appeal by high court

42. Personnel Transfer of unqualified educators
14 already transferred to admin posts in schools
Those who did not apply for bursaries and who are mismatched will now be transferred to admin posts in schools

43. PROGRESS ON IMPLEMENTATION: Communication
The Department adopted a new logo which was launched on 1 October 2004

44. PROGRESS ON IMPLEMENTATION: Partnerships (continued)
Education Trust is currently funding the construction of a new primary school and repairs and rehabilitation of buildings for an Education Resource Centre
Contributions for the two projects were as follows:
Transnet Limited - R2,5 million
Zenex Foundation - R
FSDoE R 3,6 million

45. PROGRESS ON IMPLEMENTATION: Partnerships
Partnership Unit created to deal with the Education Trust and PPP
The Education Trust was established as a “Special Purpose Vehicle” to facilitate and enhance service delivery within the FSDoE through partnerships with private donor organisations
The trust focuses on infrastructure development, provisioning of physical resources and human resource development

46. PROGRESS ON IMPLEMENTATION: Inclusive Education
3 primary schools (Mojaho, Letlotlo and Maboloka) to be converted into full service
3 special schools (Tswellang, Thiboloha, Leboneng) to be converted into Resources Centres completed.

47. Spending 2004/5 Programmes Actual 2003/04 R’000 Budgeted 2004/5 Expend
Apr-Aug’04
Balance
% Spending
Admin
284,185
327,946
101,085
226,861
30,82%
Ordinary Schools
3,262,953
3,591,532
1331,283
2,260,249
37,07%
Independent Schools
19,708
21,655
6,864
7,927
31,70%
Special Schools
127,924
132,764
53,767
78,997
40,5%
FET
115,830
128,978
51,011
77,967
39,55
ABET
70,886
89,360
20,454
68,906
22,89%
ECD
16,290
30,404
8,008
22,396
26.34%
Auxiliary
150,398
189,149
62,972
126,177
33,29%
Total
4,048,174
4,511,788
1,635,444
2,876,344
36,25%

48. 2004/5 – 2006/7 Overview baseline 2002/3 – 2006/7
2003/4
2004/5
2005/6
2006/7
Baseline
% increase
3,599,316
3,950,866
9,8%
4,332,375
9,7%
4,656,679
7,5%
4,935,098 6%
Conditional
Grants
% Increase
122,801
77,942
179,413
130%
191,268
6.6%
209,601
9.5%
Total
3,722,117
4,028,808
4,511,788
4,847,947
5,144,699
Percentage of Equitable share in Province
40%
37,8%
39.7%

49. DETAIL ADJ. MAIN BUDGET 2004/5
PROGRAMME
PERSONNEL
CURRENT
CAPITAL
TRANSFERS
SUB TOTAL
CUR,CAP, TRF
TOTAL
ADMIN
176,747
123,335
19,964
7,900
151,199
327,946
PUBLIC SCHOOLS
3,136,902
210,782
37,267
206,581
454,630
3,591,532
INDEPENDENT SCHOOLS
21,655
SPECIAL SCHOOLS
108,338
6,831
517
17,078
24,426
132,764
FET
104,973
563
6,832
16,610
24,005
128,978
ABET
73,834
14,865
309
352
15,526
89,360
ECD
11,050
560 55
18,739
19,354
30,404
AUX & ASSOC.
22,689
36,606
90,278
39,576
166,460
189,149
3,634,533
393,542
155,222
328,491
877,255
4,511,788

50. Spending 2003/4 Budget R’000 Expenditure Balance Roll-over request
Current
3,689,995
3,633,926
56,069
24,917
Current Transfers
209,791
208,079
1,712
Total Current
3,899,786
3,842,005
57,781
26,629
Capital
76,904
69,091
7,813
Capital transfers
26,436
25,100
1,336
Total Transfers
103,340
94,191
9,149
ECD
6,573
4,836
1,737
HIV/AIDS
10,035
9,958 77
Financial Management
19,158
15,853
3,305
904
Infrastructure
42,585
42,526 59
Flood Damage
52,103
38,805
13,298
Total Conditional Grants
103,454
111,978
18,476
16,075
Totals
4,133,580
4,048,174
85,406
51,853

51. Roll-over Request Capital works and maintenance Equipment LTSM
Other Conditional Grants and Flemish Project
R3,360,000

52. Spending 2003/4 per programme item
Budget
R’000
Expenditure
Balance
Roll-over request
Current
3,689,995
3,633,926
56,069
24,917
Current Transfers
209,791
208,079
1,712
Total Current
3,899,786
3,842,005
57,781
26,629
Capital
76,904
69,091
7,813
Capital transfers
26,436
25,100
1,336
Total Transfers
103,340
94,191
9,149
ECD
6,573
4,836
1,737
HIV/AIDS
10,035
9,958 77
Financial Management
19,158
15,853
3,305
904
Infrastructure
42,585
42,526 59
Flood Damage
52,103
38,805
13,298
Total Conditional Grants
103,454
111,978
18,476
16,075
Totals
4,133,580
4,048,174
85,406
51,853

53. Reasons for low spending
Implementation of BAS
Implementation of new Standard Chart of Accounts
Budget blocking
Down time mainly on LOGIS
BAS not functioning effectively to date
Improved Conditions of Service implementation delayed

54. Norms and Standards Schools
Schools’ allocations to be based on a national norm to ensure that there is equity in the amount spent per pupil across provincial boundaries.
Aim to ensure learners in schools in the very poor communities will not have to pay school fees.
A “basic minimum package” to learners cost between R600 to a R1000 per learner depending on assumptions.
Actual: Only Water & Electricity, Photocopy machine cost per learner in smaller schools much higher than R516

55. DETAIL PROGRAMME 2: PUBLIC ORDINARY SCHOOLS 2004
Norm
School Funding
Amount
LTSM:
Grade 4& 5 R500 / learner
Other grades R / learner
Average: R per learner
Increase in budget from R100m to R159 m
NON - SECTION 21 SCHOOLS (1463)
RECURRENT(e.g. w&e, rental of machines)
LTSM
MAINTENANCE
SUB – TOTAL
R35,756 Million
R55,806 Million
R ,917 Million
R92,479 Million
Recurrent:
Average: R142,24 per learner
Highest: R272,52 per learner
Lowest: R21,21 per learner
Maintenance
Average: R3,64 per learner
SECTION 21 SCHOOLS (629)
RECURRENT
TRFS FIRST QUARTER
SUB - TOTAL
TOTAL SCHOOL FUNDING
R60,067 Million
R103,839 Million
R1,540 Million
R6,943 Million
R172,389 Million
R264,868 Million

56. THANK YOU